WebSphere brand IBM WebSphere Sensor Events, Version 6.2

Managing audits

Use this topic to manage audits. Users with audit permission can perform this task.

About this task

This screen shows you an overview of all the audits in Asset Inventory Management Services for WebSphere® Sensor Events. This is useful for checking the details of an audit, for deleting an audit, for checking the audit state history, or for changing the state of an audit.

Procedure
  1. Log in to the Asset Inventory Management Services for WebSphere Sensor Events application.
  2. Click Audit > Manage Audits.
  3. View the details of the available audits.

    The screen contains a lot of information in tabular format. The information may be sorted by clicking on the arrows in the column headings.

    • The Audit Identifier is the audit ID.

      As each audit moves from one state to the next (or back again), an entry is made into the audit state history table with information on the user who caused the action, the time and date, and the changed state. To see this audit state history, click the Audit Identifier for a given audit and a new window shows this information.

    • The Audit Creator is the user who created the audit.
    • The Audit Operator is the user ID of the person on the handheld who performed the audit.
    • The Nr Assets column signifies the number of audits uploading for that audit.
    • The Nr Reads column signifies the number of assets actually read and reported by the handheld device.
    • The Handheld is the device currently assigned to the audit.
    • The Audit Date is the time when the audit was created.
    • The Audit Status shows the current status of the audit. See Table 1 for the possible states.
    • The Audit Type shows the type of audit. Values are: FL2BK (for Floor to Book), BK2FL (for Book to Floor) or MASSDEL (for Mass Deletion)

    Audits move through different states in Asset Inventory Management Services for WebSphere Sensor Events.

    Table 1. Audit states
    Audit State Description
    PREVIEW An audit that has been previewed but not created yet.
    CREATED An audit that was just created.
    ASSIGNED An audit that is assigned to a handheld reader.
    STARTED An audit that is synchronized with a handheld reader.
    PARTIAL COMPLETED An audit that is partially completed.
    COMPLETED An audit that is completed.
    COMPLETE UPDATED An audit that is completed and update actions have been performed.

    Under normal circumstances, you do not need to intervene and change the audit states, but there are two situations where you might need to change an audit state.

    • Reset an audit - Move the audit from STARTED to ASSIGNED so that the handheld device can then be unassigned, making the handheld device available for other audits. This is also an option for audits in the PARTIAL COMPLETED state.
    • Force an audit to the completed state - Move the audit from PARTIAL COMPLETED to COMPLETED so that the audit can be reviewed. If you force an audit to the complete state from a partially completed state, the unaudited items in the audit show a status of ABANDONED. You can see this status in the Review Audit screen. Only audits that are complete can be reviewed.

    To reset or force an audit as complete:

    1. Click Audit Status for an audit. This option is only possible for audits in PARTIAL COMPLETED or STARTED states.
    2. In the new window, select the appropriate action or cancel.
  4. If you want to delete an audit, select one or more audits and click Delete Audit(s). This option is only available for audits in the created or preview states.

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