Viewing the Document Summary report
To view a summary of the document activities conducted
by participants, click the Reports tab to
display the Document Summary page. If the page does not appear, click Document Summary in
the navigation bar.
Each row in the Document Summary page shows the following information
for each participant:
- Number of pending transmissions.
- Number of pending Message Disposition Notification (MDNs).
- Number of received documents.
- Number of sent documents.
If desired, you can clear sent items in the Document Summary
page for one or more participants.
- Click the checkbox under the Clear column
for the participants whose sent items you want to clear (or click All to
check all participants).
- Click the Clear button. A precautionary
message asks whether you are sure you want to delete sent items
from the selected participant(s).
Note:
The "Clear" option only deletes files in the "sent"
and "error" directories for the selected participant. It does not
delete files from the "received" or "rec_err" directories. The reasoning
for this is that it is anticipated that every received file will
need to be further processed by user interaction -- specifically,
the file will need to be accessed and moved to the appropriate business
unit for application. Sent files, however, are most likely stored
at their source and the copies saved to the file system do not represent unique
copies of a file in an organization. Additionally, it is unlikely
that a user will ever have a need to go to the filesystem to interrogate
a sent file (unlike a received file).
- Click OK to delete them or Cancel to
retain them. If you click OK, all documents in
the sent and error directories for the selected participant(s) are
deleted.
