Add an entry using the IBM Telephone Directory V5.2 application

UseAdd an Entry page allows users to add entries to the directory. Links to the page only display if an administrator has previously set up the application with open enrollment. If open enrollment is not set up, links are not provided and non-administrative users can not use the Add an Entry page. Entries added using the Add an Entry page can contain information such as name, location, and contact information. When an entry is created, users can search for and view the listing information for the entry.

To add an entry to the IBM Telephone Directory V5.2 application, perform the following steps:

Note: if specifying information, you wish to start over, click Reset. You can be cancel the reset action before it continues. If you proceed, the page is reset, all the information is cleared, and you can proceed to start over.

  1. Access the IBM Telephone Directory application by entering the following URL in your Web browser:

    http://your.server.name:port/ibm-bizApps/welcome/home.do
    where your.server.name is the name of the server where IBM Telephone Directory V5.2 is installed and port is the port number that was specified during installation.

  2. Click IBM Telephone Directory.
  3. Click Add an Entry.
  4. On the Add an Entry page, enter the appropriate criteria. Two sections of entry criteria exist: new entry information and listing information.

  5. Click Submit. You are notified if the entry was added successfully.

How to enter new entry information

This section of the page collects information for the entry name and password. The information that you supply for the name fields is used to prefill some of the later fields. However, you can change the prefilled values. If your request does not succeed because the naming attribute value that you specified already exists, return to the Add and Entry page, change the required field, and try again.

If you provide a password, you need to type it twice to be sure that you entered it correctly. Take note of the password so that it is not forgotten.

How to enter listing information

This section of the page collects additional information such as job, e-mail address, phone number, and location. Fill out as much information as is useful to your co-workers when they view the directory listing.

For Manager Name, Assistant Name, and Backup Name, entries for these people must already be added before you can find them. If any of them are not found, you can update the entry later. When you click Find next to these fields, you are presented with another window where you can search for the person that you want. You can select the person that you want and that person's name is saved back into the Add an Entry page automatically. If you want to remove a name from one of these fields, click Delete next to the field.

You can also upload a photo from your computer to be displayed when someone views the listing. The photo must be a .jpeg image file. To select a file to upload, click Browse..., and navigate to the file on your computer you wish to upload. Double-click the file, and the location on your computer is automatically filled into the Photo field. If you decide that you do not want to upload the file, delete the file information from the Photo field.