Overview |
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Tasks |
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Included with |
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About editing an asset |
After you add an asset,
you may find it necessary to edit information about the asset. This may involve adding new
information about the asset, or changing information that was initially entered in the Add Asset dialog box. For example, you
may need to add or revise information about an event that affects the asset, or associate
the asset with a new contract. You edit asset information in the Edit Asset dialog box. This dialog box includes all the same tabs and tools as the Add Asset dialog box, but also enables you to edit containers used for your assets. The following information shows you how to edit an asset manually through the Edit Asset dialog box. |
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Edit Asset dialog box |
The Edit Asset dialog box is where you change
information about an existing asset. The dialog box contains these tabs:
To access the Edit Asset dialog box, do one of the following:
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Changing the asset tag |
Each asset
is identified by an asset tag, which is a unique set of characters (a combination of
letters, numbers, and punctuation marks) that identifies a specific asset. An asset tag is
assigned either manually or automatically when the asset is entered in the Add Asset dialog box. To change an asset tag:
Note: Your enterprise may choose to use alternate tags, as well as primary tags. Alternate tags enable you to use two identification schemes to identify assets. Alternate tags are frequently used as a third-party ID when assets are migrated from a network scanning repository. For further instructions, see Changing General Information. |
Changing the cost center | A cost
center is the organization
associated with the cost or ownership of an asset.
The Organization hierarchy is used to select both cost centers and organizations. You may
need to specify a new cost center when a different organization takes ownership of an
existing asset (for example, when an asset is moved to a different company or department). Note: Before you can change a cost center, your system administrator must first define a set of organizations for use in Tivoli Asset Management. If you do not know the name of the cost center you want to specify:
If you know the name of the cost center you want to specify:
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Changing the location | Whenever an asset
is physically moved, you can specify its new location
in the Location box. Note: Locations must be defined by your system administrator. If you do not know the name of the location you want to specify:
If you know the name of the location you want to specify:
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Changing the asset category | Tivoli Asset Management classifies assets
into asset
categories. Your company, for example, may initially assign an asset to a
"hardware" or "software" category. The hardware category may be
divided into subcategories for printers, monitors, modems, and other types of hardware
assets. Similarly, the software category may be divided into more specific types of
software assets. Each category can be associated with a list of attributes. If the hardware category includes desktop computers, for example, some assets can be associated with attributes such as processor clock speed, amount of memory, and other attributes. You must specify an asset category before you can specify a model and attribute values for an asset. You may need to specify a different category for an existing asset, for example, if the asset was initially placed in the wrong category or if your company elects to recategorize some assets for tracking purposes. Note: Asset categories must be defined by your system administrator. If you do not know the name of the asset category you want to specify:
If you know the name of the asset category you want to specify:
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Changing the model | A model
is a subdivision of an asset
category. For example, if an asset
is grouped in the laser printer category, the model name could be HP4si. Although each
asset category has only one set of attributes,
each model within the category can have different default attribute values. An asset
category can contain multiple models or none at all. To specify a model, you must first specify an asset category. After you specify a model within the asset's category, you can track attribute values for the asset. You may need to specify a different model for an asset if the asset was incorrectly designated when it was added, for example, or if no model information was provided when the asset was added. Note: Models must be defined by your system administrator. To change the model:
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Changing general information | You can add or modify any of the following
information in the Edit Asset dialog box, and use it to help you find an asset
later.
Your company may choose to assign an alternate tag to any asset, in addition to a primary tag. The alternate tag enables you to use two identification schemes to identify assets. A serial number, purchase ID, and service ID can help you pinpoint specific assets. These IDs are helpful when you need to locate an exact asset for repairs or to be moved. You may need to change general information at any time, but especially when an asset has been copied. During the copying process, this information is carried over to the duplicate asset and may need to be edited. For more information about copying assets, see Copying an Asset. To change general information about an asset:
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Editing the asset's container |
In addition to adding or updating asset
information in the Edit Asset dialog box, you can
also create and edit containers. A container
is a way to indicate that other assets exist within the current asset. You may not use containers for all assets, but some assets may be complex enough to be designated as containers. A computer, for example, may be an asset, but it may also be a container for other assets, such as a hard disk, monitor, CD-ROM drive, and other individual components. Designating the computer as a container is especially helpful if its member assets are removable or interchangeable; by assigning them to a container asset, you can determine their proper location at any time. For information on editing a container, see Working with Containers. |
Specifying different people | You can associate any number of people
with an asset.
Typically, when a new asset is created in the Add Asset dialog box, it is associated with
at least one person, who is considered the asset's user. The person's name is used to
integrate Tivoli Asset Management with other products in the Tivoli Service Desk suite.
For example, Tivoli
Problem Management uses the person's name to list assets associated with a contact,
enabling the analyst to quickly view detailed information about the asset. Tivoli
Change Management uses the person's name to notify users of an upcoming change that
affects them. You can use the Edit Asset dialog box to associate new people with an asset or to remove people who are currently associated with it. You can associate multiple people with a single asset. For example, you can specify several persons as users of a shared network printer. Note: Your system administrator must define the people used by organization. If you do not know the person's name you want to specify:
If you know the person's name you want to specify:
To remove a person from an asset:
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Specifying a different connection | You can associate any number of connections
with an asset.
When you specify a connection, you indicate that the asset is part of a networked
environment. The connection name is used to integrate Tivoli Asset Management with other
products in the Tivoli Service Desk suite. For example, Tivoli
Change Management uses the connection name to determine which assets will be affected
when certain types of changes occur. You can use the Edit Asset dialog box to associate one or more new connections with an asset. You can specify more than one connection for each asset. For example, you can specify several connections for a network server. You also can remove any connection that is currently associated with the asset. Note: Connections must be defined by your system administrator. If you do not know the name of the connection you want to specify:
If you know the name of the connection you want to specify:
To remove a connection from an asset:
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Adding and editing notes | You can create free-form text notes to be saved
with the asset
record. You also can edit or delete existing notes. To add or edit a note:
Note: You can repeat the preceding steps as often as you like, to add new text to your note or to edit existing note text. For any single asset, all notes appear together in the Asset Notes dialog box. |
Changing the attribute values | When setting up information about asset
categories, your system administrator can define a set of attributes
for each category. When creating a category for PC hardware, for example, your system
administrator can define attributes such as processor speed, hard disk capacity, RAM, and
so on. Typically, when a new asset is created, it is assigned to an asset category. If the category has one or more defined attributes, attribute values can be set for the new asset, as well. You can use the Edit Asset dialog box to change any attribute values for an asset. This may be necessary, for example, if attribute values were not specified when the asset was originally created, or if your system administrator has defined new attributes for the asset's category. Note: You system administrator must define attributes for each category, and set their default values. To change attribute values for an asset:
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Changing associated contracts | You can associate an asset
with one or more contracts.
For example, you can associate the asset with a purchase contract, as well as a
maintenance contract or any other type of contract that has been defined by your system
administrator. You can use the Edit Asset dialog box to associate one or more new contracts with an asset. You also can remove any contract that is currently associated with the asset. Note: Your system administrator must define the contracts used by your organization. To change an asset's associated contract:
To remove a contract from an asset:
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Recalculating valuation | In the Edit Asset dialog box, you can use the
Acquisition tab to change the information used to calculate the current book value of a
purchased or acquired (not leased) asset.
You can use this function when you are deciding whether to invest in repairs or to replace
the asset. You can also record the insured value of the asset on the Acquisition tab for
insurance claim purposes. Tivoli Asset Management enables you to type any amount, or
automatically to set the insured value equal to the acquisition value. You may need to enter this information in the Edit Asset dialog box if it was not entered when the asset was originally created. Otherwise, you may need to change this information for a variety of reasons, such as when your company elects to use a different depreciation method or an asset's disposal date changes. You can calculate an asset's valuation using two different formulas:
Note: Valuation calculations are provided for repair decisions only. The formulas used to calculate depreciated value do not conform to any governmental tax regulations reporting depreciation value. These calculations are not suitable for tax accounting purposes. To recalculate valuation:
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Changing lease information | You use the Edit Asset dialog box' Lease tab to
track information about a leased asset,
such as the lease's start and end dates, the lease's value, and the lease's buyout value. You also can use the Lease tab to indicate when a leased asset has been acquired. When you acquire a leased asset, the lease's end date is copied to the acquisition date and the buyout value is transferred to the acquisition value on the Acquisition tab. You may need to enter this information in the Edit Asset dialog box if it was not entered when the asset was originally created. Otherwise, you may need to change this information for a variety of reasons, such as when the lease's end date changes. To change lease information for an asset:
To acquire a leased asset:
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Changing maintenance fee information | You can track estimated and actual maintenance
fees for an individual asset.
The system automatically calculates the variance for each estimate and keeps a running
total of the estimated fees, actual fees, and variances between total estimated fees and
total actual fees. You can update a fee that is already in the list, or delete a fee. To change a maintenance fee for an asset:
To update a maintenance fee:
To delete a maintenance fee:
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Changing event information | Tivoli Asset Management uses events
to track the history of an asset.
In the Edit Asset dialog box, you can specify both planned
events and completed
events for an asset. A planned event is an event that has been scheduled, but not yet
marked as complete. Events are also created automatically to help you track an asset's history. These events track changes to an asset's category, organization, location, or connection, or when an asset is updated upon completion of a change in Tivoli Change Management. Note: Your system administrator must define the types of events that your company wants to track. For more information on associating events with assets, see Working with Events. |