Specifying Assets


Overview

Tasks

Included with

Tivoli Change Management user

Overview

Specifying assets

You use the Assets tab to specify modifications to your asset records as a result of an implemented change. For example, you can:
  • Add assets
  • Update assets
  • Delete assets

If you use Tivoli Change Management with Tivoli Asset Management, an Assets tab appears in the Change dialog box. If you are not using Tivoli Asset Management, the Assets tab does not appear. Tivoli Change Management shares many assets-related dialog boxes with Tivoli Asset Management.

The information you specify on the Assets tab is saved with the change, but assets are not added, updated, or deleted until the change is complete. When you specify, update, or delete an asset, Tivoli Change Management creates a planned event for the asset in Tivoli Asset Management. When the change is complete and the asset is updated or deleted, the planned event is changed to a completed event, recording that the asset was affected by a change.

The Add Assets Effect dialog box You use the Add Assets Effect dialog box to add, update, or delete assets. You also specify whether you are working with single or multiple assets.

To access the Add Assets Effect dialog box:


Tasks

Adding assets

You can add single or multiple assets while you work with changes in Tivoli Change Management. For example, if you request a change for the purchase of a new laser printer, you can add the printer as an asset in advance. When your change is complete, the new printer is added as an asset automatically.

To add single or multiple assets:

  1. From the Change dialog box, choose the Assets tab.
    Result: The Assets tab appears.
  2. Choose Add.
    Result: The Add Assets Effect dialog box appears.
  3. Under Action, select Add.
  4. Under Quantity, do one of the following:
    If you are adding ... then ...
    a single asset 1. Select Single.
    2. Choose OK.
    Result: The Add Asset dialog box appears.
    3. Go to the next step.
    multiple assets 1. Select Multiple.
    2. Choose OK
    Result: The Assets To Be Added dialog box appears.
    3. In the Description box, type a description of the assets.
    4. Choose Include New.
    Result: The Add Asset dialog box appears.
    5. Go to the next step.
  1. Use the Add Asset dialog box to define the new asset.
  2. Choose OK.
    Result: The Assets tab of the Change dialog box appears, listing the asset you defined.

Updating assets

A change may necessitate updating the information about an asset. For example, if a change requires the transfer of ownership of an asset from one department to another, you might want to specify a new organization for the asset. With Tivoli Change Management, you can identify a single asset, a group of individual assets, or a group of similar assets to update.

To update single or multiple assets:

  1. From the Change dialog box, choose the Assets tab.
    Result: The Assets tab appears.
  2. From the Assets tab, choose Add.
    Result: The Add Assets Effect dialog box appears.
  3. Under Action, select Update.
  4. Under Quantity, do one of the following:
    If you are updating ... then ...
    a single asset
    1. Select Single.
    2. Choose OK.
      Result: The Update Asset dialog box appears.
    3. Do one of the following:
      • If you know the Asset tag, type it and choose OK.
      • If you do not know the asset tag, choose the Browse button to select it.
    4. Choose OK.
      Result: The Assets To Be Updated dialog box appears.
    5. Go to the next step.
    multiple assets
    1. Select Multiple.
    2. Choose OK
      Result: The Asset Effect Selection dialog box appears.
    3. Specify the criteria to select the assets.
    4. Choose OK.
      Result: The Assets To Be Updated dialog box appears.
    5. Go to the next step.
  1. In the Description box, type a description of the asset(s).
  2. Choose Define.
    Result: The Group Maintenance Definition dialog box appears.
  3. Use the boxes to define the updates for the asset.
    Result: Tivoli Change Management applies updates to assets after a change is complete.
  4. Do one of the following:
    • To add more individual updates under this description, choose Include.
    • Choose OK.
      Result: The Assets To Be Updated dialog box appears and shows the description of the asset or assets you selected to update.

Deleting assets

A change may require that an asset record be deleted from your database. For example, if a change required the sale of an asset, you might want to delete the asset from your database for reporting and tracking purposes. With Tivoli Change Management you can identify a single asset or a group of similar assets to delete.

To delete single or multiple assets:

  1. From the Change dialog box, choose the Assets tab.
    Result: The Assets tab appears.
  2. Choose Add.
    Result: The Add Assets Effect dialog box appears.
  3. Under Action, select Delete.
  4. Under Quantity, do one of the following:
    If you are deleting ... then ...
    a single asset
    1. Select Single.
    2. Choose OK.
      Result: The Delete Asset dialog box appears.
    3. Do one of the following:
      • If you know the Asset tag, type it and choose OK.
      • If you do not know the asset tag, choose the Browse button to select it.
    4. Choose OK.
      Result: The Assets tab appears listing the asset to be deleted.
    5. Go to the next step.
    multiple assets
    1. Select Multiple.
    2. Choose OK.
      Result: The Asset Effect Selection dialog box appears.
    3. Specify the criteria to use to select the assets.
    4. Choose OK.
      Result: The Assets To Be Deleted dialog box appears.
    5. Go to the next step.
  5. If there are assets in the list that you do not want to delete, select them and choose Exclude.
  6. Choose OK.
    Result: The Assets tab appears with the asset tag listed for the asset to be deleted.