Create a property record

When you create a property record, you associate an asset, an item, or a rotating item with a government contract. You use the Add Property Record action to create property records.

Examples of assets, items, or rotating items that you might create a property record for include:

Property records in the Assets (Gv) application

Use the Assets (Gv) application to create a property record for an asset or rotating item.

When you use the Assets (Gv) application to create a property record, the asset or rotating item must not have an associated property record. To create a property record for an asset, the asset must have an item number.

Property records in the Inventory (Gv) application

Use the Inventory (Gv) application to create a property record for an item. The item cannot be a rotating item.

You can create multiple property records for the same item, but you must not exceed the available quantity of the item. For example, if you have ten spark plugs, you can create the following property records:

To create a property record:

  1. From the List tab, select the asset, item, or rotating item that you want to create a property record for.

  2. From the Select Action menu, select Add Property Record.

  3. In the Assets (Gv) application, the Asset field displays the asset number of the selected record

  4. In the Inventory (Gv) application, the Asset field is blank

  1. In the Source field, specify a value.

  2. In the Property Class field, specify a value for the class of property record that you want to create.

  3. Inventory (Gv) application: in the Quantity field, specify the number of items that you want on the property record.

  4. In the Transaction Date field, specify the date and time of the transaction, or click Select Date and Time . The default value is the current system date and time.

  5. Click OK to create the property record. A Receipt property transaction is created.

See also

Property transactions

View a property record

View property transaction history