Authorize Sites

You use the Authorize Sites dialog box to authorize one or more sites to use a contract. You must choose a vendor for the contract before you can authorize sites. You can authorize sites for contracts in the statuses Waiting for Approval ( WAPPR) or Draft (DRAFT).

By default, new sites that you select are for the vendor on the contract, but you can modify the vendor data if you insert sites with the New Row option. For example, you can authorize a local vendor branch for each site. You can also authorize multiple vendors for a site by adding a new row for each vendor.

The system selects the first vendor entered for a site as the default to use for reordering and when creating releases, but you can modify this information.

Note: If you change the value in the contract's Vendor field after authorizing sites, the system copies the new vendor to each row where there was a default value and deletes all rows where there was no default value.

This dialog box is available in more than one application.

To authorize multiple sites:

  1. In a contract application, display the contract for which you want to authorize sites.

  1. From the Select Action menu, select Authorize Sites.

  2. In the Authorize Sites dialog box, click Select Sites. See Select Sites for more information.

To authorize a single site:

  1. In a contract application, display the contract for which you want to authorize sites.

  2. From the Select Action menu, select  Authorize Sites.

  3. Click New Row. The Row Details open.

  4. Optionally, specify a new vendor branch in the Vendor field. To do so, click Detail Menu and select an option to retrieve a value.

  5. In the Site field, enter a value or click Select Value and choose a site.

  6. If you already have a default vendor for this site, you can deselect the Default? checkbox. You must have one default vendor for each site.

  7. Optionally, modify the default Bill To and Attention fields.

  8. Click OK to authorize the sites.

  9. Click Save Contract .

See Also

Select Sites