You use the Select GL Account dialog box to insert or edit an account code in a GL account field.
GL account codes typically consist of several segments, usually separated by delimiters, such as hyphens, as in the following example:
6210-300-450
The above GL account code has three segments. Each segment represents a component, for example, cost center in the first segment, activity in the second, and resource in the third.
Placeholder characters represent components that are not defined. In the following example, the second segment has an undefined component represented by question mark characters:
6210-???-450
A totally undefined GL account will have just placeholders and delimiters, as in the following example:
????-???-???
Note: Your accounting system specifies the characters used for placeholders and delimiters. They may be different than in the above examples.
In the GL Account field you want to define, click Select Value The Select GL Account dialog box opens.
If the Organization field has an organization in it, skip to step 4.
If the Organization field is empty, enter an organization in the Organization field, or a site in the Site field (the system inserts the organization owning the site in the Organization field). Click Select Value to choose from a list.
The GL Account field in the dialog box shows the account you are defining. The first segment without a value is highlighted, the Segment field shows the component name for that segment, and the table window displays the possible values for that component.
If the component you want to define is not displayed, do one of the following:
Click the appropriate segment in the GL Account field (in the dialog box).
or
Select the component from the Segment field drop-down list.
The table window displays the possible values for that component.
In the table window, select a component value. To narrow your search use the Filter.
The system inserts the selected component value in the dialog box's GL Account field and highlights the next segment in the account.
Repeat steps 3 and 4 to define values for other components as needed.
Note: To change a segment from being defined to undefined, select the segment in the dialog box's GL Account field and click Clear. The segment will be filled with placeholder characters.
Click OK. The system inserts the account in the GL Account field in the application.
The values that the system will accept in an application's GL Account field depends on how your financial system is configured. The system displays error messages if you enter an account that is not acceptable.
Note: Instead of using the Select GL Account dialog box, you can enter values directly in an application's GL Account field.