You use the Create Release PO action in Contract applications to create a new release type purchase order that has all the properties, information and Terms and Conditions of an existing contract. Releases can only be created from contracts that are currently in an APPR status, whose start and end dates include the current date and the sum of all costs for all releases does not exceed the committed costs of the contract.
When you create a new Release PO, the PO number and description are populated based on the values you enter on the Create Release input page. You can also indicate default charge values for the lines you add to the Release PO.
On the toolbar, click the Go To menu. Select Contracts and then the type of contract you want to open. For example, to open the Purchase Contracts application, select Contracts > Purchase Contracts. The Purchase Contracts application opens to the List Tab.
Select the contract from which you want to create a PO. The contract opens on the Contracts Tab.
On the Select Action menu, select Create Release PO. The Create Release PO dialog box opens.
Specify a new PO number manually or click the AUTONUMBER button.
Fill in the Description field with a brief summary of the Release PO.
Note: Filling in the Description field is optional.
Select the check box next to the line items you want to include on the Release PO, or select the check box next to Line to select all line items.
Add the default charge values for the selected lines in the Release Charge Values section of the dialog box.
Note: Storeroom charges only apply to line items that are not a type of service or a standard service.
Click OK. The system creates the Release PO with the selected line items and returns to the contract in the Contracts Tab.