Participant registration places an individual or body in a specific role and defines the participant type of the individual or body. The registration process can be set up to facilitate the business requirements of the organization; it may be implemented as an independent process or as part of case processing, screening, intake, etc. For example, a person can be registered independently of any other business process or as part of case creation.
Participant registration also adds a new participant to the system. Several categories of information can be stored for each new participant. While some of these categories are common to all participant types, others relate only to some participant types. For example, date of birth. Common information is generally useful or applicable to all participant types. For example, address information can be maintained for all participant types and is used for participant correspondence. Additional information is generally only useful or applicable to some participant types. For example, 'relationships' information can only be maintained for persons and prospect persons.
Participant registration validates that all necessary information is collected. It also checks to determine if a participant has already been registered. This prevents the same participant from being added to the system more than once. It also prevents a person or employer who is already registered as a participant from being registered again as prospects.
Additionally, participant registration supports multiple registrations for an individual or body. For example, a body who provides products and employs persons may be registered as both a product provider and an employer. A separate registration is completed for each participant type, but the participants are linked on the system and information is shared between them.