User calendars are used to schedule and maintain meetings and activities for the users of the organization. Meetings are appointments about a client or a case to which other users or participants can be invited. Invitations to all parties are sent via Personal Information Manager (PIM) tools such as Microsoft® Outlook. The invite appears in the invited user's calendar where they can accept or reject the invitation.
Activities are scheduled events related to a case, and can be used as a way of setting up an event on a user's calendar to block out time for interaction with participants in a case. Activities can be scheduled to occur once or to recur at a specified frequency. For example, a case worker schedules a recurring activity for supervised visitation between a child and the child's parents. The caseworker creates an activity to block the time out on his or her calendar to engage in the activity, the child is set as the concerning participant, and the two parents are invited as activity invitees.
The user's homepage also provides a summary view of their meetings and activities on a given day. This display is defaulted to appointments for today's date. In addition, the user has the option to select and view meetings and activites for a day that falls within the current or next calander week.