Often, as a system administrator, you will want to check the status of the server, analyze and monitor the activity on the server, manage scheduled tasks, or perform certain maintenance activities such as rebuilding the search index. In addition, there are several settings that you may want to specify to customize the user experience for people using the server. You can do all of these tasks from the Maintenance page.
Click the Maintenance link in the Administration section on the left side of the page.
The maintenance page shows system status for the following Tableau Services on each machine:
Repository
Tableau Server Web Application
VizQL Server
Indexer
The following key explains what each status color means:
Note: Refer to the Tableau Server Administrator Guide to learn more about managing the services including backing up and restoring.
As an administrator, you have access to some special views that give you information about the server and user activity. Click the links in the Analysis area of the page to access these views.
As an administrator you can create your own administrative views that monitor the server using Tableau Desktop. Refer to the Tableau Server Administrator Guide to learn more about creating custom administrative views.
Tableau Server allows you to refresh extracts that are published to the server on a schedule. For example, you may publish a workbook that uses an extract from a larger data warehouse that is updated weekly. You can refresh the extract with updated data each week automatically by adding it to a schedule. Schedules are only enabled when the server is configured with an Extract Storage Type. Refer to Schedules to learn more about enabling and managing schedules.
Note: You can monitor scheduled tasks using the Task History administrative view. Click the Task History link in the Analysis section of the Maintenance page.
There are currently two maintenance activities that you can perform from the Maintenance page.
If for any reason the search index stops returning the correct results or is missing results, you may need to rebuild the search index. Additionally, you should rebuild the search index if the indexer goes down for an extended period of time. Click the corresponding link to begin rebuilding the search index.
If you have enabled the Saved Passwords setting, users can choose to save data source passwords across multiple visits and browsers. As an administrator you can reset all of the passwords for all users, which forces users to log in to the data sources the next time they visit a view that requires database authentication. Click the corresponding link to clear all saved passwords.
As an administrator there are several settings you can specify to customize the user experience for people using the server. You can enable the following settings:
Embedded Credentials - enable this setting if you would like to allow publishers using Tableau Desktop to publish workbooks that will automatically authenticate web users viewing the workbook. This is useful when you have people viewing workbooks who do not generally have access to the database. This setting is required to allow scheduling because Tableau Server requires credentials to refresh extracts.
Scheduling - enable this setting to allow publishers using Tableau Desktop to assign workbooks to schedules when they publish. When enabled, users have a new option in the publish dialog that includes a list of schedules available on the server.
Public User List - enable this setting to allow web users to see a list of all users on the system. This is useful if your user list is not private and you want to let web users browse by user. When browsing by user you can see all workbooks, tags, and comments associated with a selected user.
Saved
Passwords - enable this setting to allow users to save data
source passwords across multiple visits and browsers. By default users
can choose to "Remember my password until I log out," which
lets them save their password during a single browser session. When
the Saved Passwords setting is selected a user can instead choose
to "Remember my password," which saves the password across
multiple visits and browsers so users will be automatically authenticated
regardless of the computer they are using. You, as an administrator,
can clear all saved passwords at any time. In addition, users can
clear their own saved passwords.
Enable Guest - enable this setting to allow guest users to see views without logging in. To enable this option, your product key (displayed on the Licenses page) must include a guest user option.