Governance and change sets

The Business Space framework includes change and authorization management capabilities within the scope of the business space that John will create. For a business process owner to modify a business artifact, permission is required both within the business space that the owner creates and operates as well as outside from the IT Administration Space owner. The Governance widget, which is provided with the Authoring template, enables the Change Management process that happens within the business space. The changes John, the business space owner, and John's team make to artifacts within the space are also subject to change management by the Business Service Lifecycle Management business space owner who manages all of the changes across all of the business spaces.

After creating a new business space, you must create a change set in the Governance widget for the change to take effect. The change set must be used by everyone in John's newly created team in the given timeframe, such as in the next two weeks

The Governance widget enables John, the business analyst, to create an approval process for the changes that he made related to Policy Renewal process. He can create change sets for the Policy Renewal business process that track decision points and status information for the process.

Using the Governance widget, John can perform the following actions:
  • Create a draft of a change set.
  • Submit a draft of a change set.
  • Approve a pending change set.
  • Publish an approved change set.
  • View the history of a change set.
John sets the following process in motion for the Policy Renewal project:
  1. John creates a change set that is related to the Policy Renewal process. The newly created change set is in the Draft state and is displayed in the list of change sets.
  2. When the draft change set is submitted, the status changes to Pending.
  3. When the pending change set is approved, the status changes to Approved.
  4. The approved changed is either published or deferred.

Throughout the process, the Governance widget lists all of the change sets, including the latest submission date, the submitter, and the status of each change set. John can also track the history of a change set throughout the process.

John's action of creating the JK Policy Renewal business space sends an e-mail to the Business Analysts team that he added to the space. In turn, the team performs the following actions:
  1. One of John's team members clicks the link to the JK Policy Renewal business space in the e-mail, which opens the Application Browser page of the business space.
  2. This team member starts to define the service variations for each business service that is included in the application and notices the change set that is created.
  3. The Underwrite Risk specialists in John's team click the link in the same e-mail and log into the JK Policy Renewal business space.
  4. They each define the Service Level and Application level business policies.
  5. After two weeks, John, the process owner, returns to the JK Policy Renewal business space to submit, approve, and publish the changes.