The Publishing Server Manager widget

Use the Publishing Server Manager to release projects, delete elements, or purge databases.

The Publishing Server Manager widget

Use the Publishing Server Manager widget with the Publishing Server Status widget. In a typical scenario, you might be trying to delete an element in your review using the Delete Elements view in the Publishing Server Manager widget. When the job is submitted to the server, the standing is tracked in the job status table in the Publishing Server Status widget.

The Publishing Server Manager widget includes the following sections:
  1. Release Project view
    Use this view to move a project that has matured and has been thoroughly vetted from the Draft Artifacts page to the Released Artifacts page. This is known as releasing a project.
    Once released, the project no longer exists on the Draft Artifacts page. If you want the project to be in both pages simultaneously, you would release the project, and then republish it to the Draft Artifacts page.
    You can also release a project that already exists in the Released Artifacts page. Re-releasing an existing project replaces the released version with the version that was on the Draft Artifacts page.
    To release a project, select it from the list in the Release Project view and click Release.
    Once you have released it, you will have to confirm that the correct people can view it on the Released Artifacts page. Use the The Publishing Server Access Control widget to configure the necessary access rights.
  2. Delete Elements view
    Use this view to remove elements or comments from the system.
    The publishing server stores elements and their associated comments separately. This means that you can choose to delete one or the other, or even both.
    If you delete the elements while preserving the comments associated with them, then, should the elements be republished, the elements will retain the comments associated with their previous version.
    If you select to delete comments from an element, you are deleting all of the comment threads associated with the element. If you want delete specific comment threads or responses, you must do it in the Comments widget.
    The Delete Elements view uses a tree with expandable nodes to display the various folders from which you can delete elements. Preceding each element or folder name is a set of two interactive icons that are used to configure deletion options.
    For example, a node on the tree might show the following set of icons:
    Screen capture showing an element and its comment selected to be deleted
    In order, the two icons behind the plus sign indicate: Delete Element | Delete Comment.
    Click on any of these icons to cycle through the various options, and click Delete.
    Here is what each of the icons mean:
    Delete elements icon Delete comments icon Description
    The do not delete element icon   The default setting. This element will not be deleted.
      The do not delete comment icon The default setting. This comment will not be deleted.
    The delete element icon   Removes this element from the system.
      The delete comment icon Removes all comments and threads associated with this element.
    Children marked for deletion icon   Indicates that some, but not all, of the folders nested within this folder have been marked for deletion.
    Note: Because the elements in the two Released folders have no comments associated with them, you will only see the option to delete the elements nested there.
  3. Purge Database view
    Use this view to completely remove specific publishing server data from the database.
    Each Business space has its own set of database tables for publishing server data. When you purge a table for one space, the other spaces are not affected. The purge completely removes the data from the table you specify. The table structure remains intact so you can add data immediately.
    The Purge Database view gives you the options of deleting various elements of either draft or released databases. You can delete projects and access rights for both, but comments can only be purged from draft databases. If you purge all three options from a draft database, you are, in essence, resetting the publishing server for the current space.
    To purge a database, make an appropriate selection in the Purge Database view, and click Purge.