Use the Task Definitions List widget as the
starting point for working on tasks associated with specific task definitions. If you own
the page that the widget is on or if you have permission to edit the page,
you can also configure this widget.
Using Task Definitions List
In
the Task Definitions List widget, you can view all task
definitions that you can access. Depending
on how the business space owner configured the page, they are displayed in
a table or a list.
- Initially you see the default list of task definitions. In the authorization
filters drop-down list you can select between Definitions I can
Initiate and Definitions for Filtering.
- To filter the displayed definitions
further, perform the following:
- Select the property that you want to
filter by:
- If your definitions are displayed in a table, move the mouse over the
column header for the property that you want to filter by, and click the search
icon that appears on the left.
- If your definitions are displayed in a list, use the Set Filter box
to select which property you want to filter by.
- For the property that you selected,
specify filter criteria that are appropriate for the property type.
- For a text property, enter the text that
the displayed definitions must contain in that property.
- For a date property, you either can select
one of the predefined standard filters such as Until now, Yesterday, Today, Tomorrow, or From now. Select Date.... to
specify a particular date, or select Date range.... to
be able to specify dates for Since, or Until,
or both.
- For a numerical property, you can enter
a number and select the comparison operator, for example "<", ">", or the
default value "=".
- For an enumerated property that has a
limited set of predefined valid values, you can directly select one of the
possible values.
- For a Boolean
property, you can select whether the value must be true, or clear the option
to specify that the value must be false.
- Click the search icon to display the task definitions that match the filter
criteria. The filter criteria are displayed above the task definitions list
with two icons: You
can click the pin icon to save the filter for the current list, the icon changes
to indicate that it has been saved, clicking the icon again removes the filter.
If you click the eraser icon the list will be displayed without any filtering,
but all saved filters remain available.
If
you save the filter, it is added to the first drop-down list in the actions
bar for the current process definitions list. Selecting the saved filter from
the list of saved filters also resets the process definitions list and the
authorization filter to the same filters that were selected when the filter
was saved. When you clear the saved filter, it is removed from the list of
saved filters. All saved filters are lost when you log off.
- You can restrict the filtering
further by selecting and specifying filter criteria for one or more other
properties. The new filter criteria are added to the existing criteria shown
in the widget's actions bar.
- To sort the definitions that
are displayed:
- If your definitions are displayed in a table, move the mouse over the
header for the column that you want to sort by, and click the sort icon to
change the sort order.
- If your definitions are displayed in a list, use Sort By to
select the property you want to sort by. To change the sort direction, click
the sort icon.
- If your definitions are displayed in a table and the navigation style Fit
to view is used, you can jump to a specific item in the list by
entering the item number in the pagination bar.
- If you select an invocation or collaboration task, you can click Create.
Configuring Task Definitions List
To configure this widget, open the widget
menu and select Configure to see the following configuration
tabs. If the configure option is not available to you, you are not authorized
to configure the widget.- On the Content tab is the Select task
definitions lists to display
field, which contains a list of all process definitions lists that you can
make available to the user of the widget. You can use this tab to perform
the following:
- To make more lists available to the widget user, change the default list,
or to make available lists unavailable, click Add task definitions
list, then in the window that opens, you can select a task definitions
list to add, optionally set the list as the default, and then select which
properties are displayed in that view.
- To configure which properties are displayed
in a particular definitions list, select the list, then check the boxes for
the properties for the information that you want the widget to display, and
clear any that you do not want displayed. To change the order in which the
information is displayed in the widget, select a property, then click one
of the arrows to move the property up or down in the list. When the List
View layout is used, the first property in the list becomes the
title of the entries in the definitions list.
- On the Filter tab,
you can select which of the predefined filtered views are available to the
widget user; Definition I can Initiate, Definitions
For Filtering, or both. Select a view and click Set
as Default to make the it the default.
- On the Display tab, you can select how the task
definitions list is presented.
- Select Table View to display it as a table, with
one task per row, and one column for each displayed property. Then choose
a navigation style.
- Fit to view (Multiple pages) provides
a pagination bar at the bottom of the table.
- View all (Scroll bar) provides
a vertical scroll-bar for the list.
For this option, you can also specify how many list items are displayed, the
default is 100.
- Select List View to display the
definitions in a list. Then for each property you can select whether the information
property labels are displayed or not. The default is that the labels are not
shown, which minimizes the screen space used to display the definitions in
the widget. You can also change the number of definitions displayed, which
has a default value of 100.
- On the Refresh tab,
you can select how the contents of the widget are refreshed.
- Select Manually if the widget user must cause a
refresh by selecting Refresh from the widget menu.
- If the widget content should be refreshed automatically, select Automatically and
specify the refresh interval in minutes, or use the default interval of one
minute. If there are a large number of users, you should avoid using a short
automated refresh interval because of the extra load that it will cause on
the backend-systems.
Depending on the wiring between the widgets, the contents of one widget
might also be refreshed as a result of an action in another widget.