Reviewing a Process scenario

The Reviewing a Process scenario describes how you can use WebSphere Business Modeler Publishing Server to make comments and contribute information to a review of a business process.

In this, the Reviewing a process scenario, you are an employee with expertise in the area of the business that is being modeled into a business process. You have been asked to review the proposed process and share your knowledge about how it can be improved to better model the real situation

You will work in the Draft Artifacts page with the following widgets:
  • Draft Artifacts
  • Comments
  1. Your business analyst has sent you an e-mail with a link to the review. Navigate to this URL in a browser, and log into the Business Space publishing server environment. The Draft Artifacts page opens.
  2. Launch the process under review from the Publisher Navigator view by expanding Draft Projects and selecting the process. The process is displayed in the Process Viewer.
  3. Examine the process in the Process Viewer:
    1. Move the diagram around within the viewer by clicking anywhere in the viewing area and dragging the diagram.
    2. Adjust the magnification level of the diagram by adjusting the slider on the control panel.
  4. As you examine the process, you notice an error in one of the tasks, so you decide to make a comment to point it out. Proceed as follows:
    1. Hover over an element in the process until the Action bar is displayed.
    2. Click New Comment.
    3. In the Add Comment window, complete the fields accordingly.
    4. Add an attachment by clicking Attach a file and browsing to a file on your local system.
    5. Include a URL address with your comment by clicking Add a link, and pasting the complete URL address into the field provided.
    6. Click Submit.
    A comment indicator will display that is associated with the selected element.
  5. Continuing with your review, you see a comment indicator that you did not create. To read what other reviewers are contributing to the review:
    1. Click the comment indicator. A window opens with a list of existing comments that are sorted by subject.
    2. In the list, click on one of the subject headings listed there. The View Comment window opens with the details of that comment.
    3. If there is an attachment, you can click it to download the file to your local system.
    4. If there is an associated URL, click the link and the Web page will open in a separate browser tab or window.
    5. You may respond to this comment by clicking Reply, filling out the necessary fields in the Add Comment window, and clicking Submit.
  6. As you proceed, you notice that every time you add a comment to the business process in the Process Viewer, it appears in the Comments list in the Comments widget. You can also manage the comments and responses in this area as follows:
    1. In the Comments Management area, create another comment by clicking New. The new comment displays in the Comments list with the comments that you created earlier.
    2. Click the Subject heading in the Attributes bar to change the order in which the comments are displayed. You can click any of the headings to change how the comments are displayed.
    3. The comment with the plus (+) sign has the response that you added in Step 4e. Click this sign to expand the list and see the response.
    4. To create a text file with a list of all of the comments in this table, click Export. You can choose to have this information formatted into tab-separated values or exported as a list.
    5. Delete a comment by selecting the check box in front of it and then clicking Delete.
  7. When you have completed your review of the business process, log out of Business Space and notify the business analyst in a response to the initial e-mail.