Sharing pages without sharing the entire business space

If you own a business space, you can share a page with a user without sharing the entire space with that user.

If you do not share a business space, you are the only person who can see it and all of the pages that it contains. However, you can override an unshared space to share individual pages. In this case, anyone you designate as a viewer or editor of the shared pages can see (and edit, in the case of editors) these pages. They cannot see the pages in which you have not designated them as a viewer or editor.

To share a page with a user:

  1. If the Business Space Manager is not open, click Manage Business Spaces. The Business Space Manager lists the spaces that you have access to.
  2. Select the business space The space properties display.
  3. If Share this Business Space is selected, clear it.
  4. Expand the space and click the page. The page properties display.
  5. If Share with the following users is not selected, select it. The page now uses its own viewers and editors lists.
  6. From the Viewers menu or Editors menu, click Add. A window opens.
  7. Type the name or partial name into the search field and click Search.
  8. From the search results, select the user or group and click OK.
  9. Click Save.
The user or users in the group can now access the page. They cannot access the other pages in the space unless you repeat steps 2–7 for those pages.