This scenario describes how you can use a business space to create
new tasks.
Before you begin
This scenario uses widgets that contain content from WebSphere Process
Server. To run the scenario, WebSphere Process Server must be installed. Some
of the steps and information might not apply for your situation. Adapt the
scenario to fit your needs.
About this task
The scenario is an example of how to use Business Space to create
tasks for other people. Imagine that you work in the customer support department
of a communications company. You have just received a call from a customer
representative that you need to travel to a customer site to investigate a
network problem. Before you can make your travel arrangements, you need to
get approval from your manager for the trip.
Your responsibilities
include updating policy documents and ensuring that the changes you make are
approved. To perform these responsibilities, you use Business Space to complete
the following steps.
Procedure
- You log onto Business Space and open the space that you use for
creating approval requests.
- You switch to the Create Tasks page and
create an approval request using the Task Definitions List widget.
- In the Task Information widget, you enter
the user ID of the approver, describe the updates that you've made to the
policy document, and attach the document for approval. You repeat
this step to send an approval request to each of the document approvers.
- On the day when the approvals are due, you check the progress of
the approval requests using the Tasks List widget with
the authorization filter Tasks I Created. You
filter the tasks that are shown in the All tasks list
to show only those that are finished. You notice that all but one of the managers
has approved the document.
- Because your process requires that only a majority of the reviewers
approve the changes, you decide to delete the one outstanding approval request. In the Tasks List widget, you filter
the tasks in the All tasks list to show those that
you submitted, and delete the outstanding request.
Results
Your updated policy document is approved.