This scenario describes how you can use a business space to create
tasks for other people.
This scenario uses widgets that contain content from WebSphere
Process Server. To run the scenario, WebSphere Process Server must be installed.
The
scenario uses the pages and widgets of a space created from the Managing
Tasks and Workflow template. Some of the steps and information
might not apply for your situation. Adapt the scenario to fit your needs.
The scenario is an example of how to use Business Space to create
tasks for other people. Imagine that you've made updates to a policy document
and you need these updates approved by the managers of the departments that
are affected by the changes. To fulfill your operating procedures, a majority
of the managers must approve the changes.
Your responsibilities include
updating policy documents and ensuring that the changes you make are approved.
To perform these responsibilities, you use Business Space to complete the
following steps.
- You log onto Business Space and open the space that you use for
creating approval requests.
- You switch to the Create Tasks page and
create an approval request using the Create Tasks widget.
- In the Task Information widget, you enter
the user ID of the approver, describe the updates that you've made to the
policy document, and attach the document for approval. You repeat
this step to send an approval request to each of the document approvers.
- On the day when the approvals are due, you check the progress of
the approval requests using the Tasks I Created widget. You filter the tasks that are shown in the All tasks list
to show only those that are finished. You notice that all but one of the managers
has approved the document.
- Because your process requires that only a majority of the reviewers
approve the changes, you decide to delete the one outstanding approval request. In the Tasks I Created widget, you filter the tasks
in the All tasks list to show those that
you submitted, and delete the outstanding request.
Your updated policy document is approved.