Documents quick reference

This topic helps you discover or remember how to do certain document tasks.

Table 1. Formatting text
How Do I... Action
Change the font size? Select the text, and click the Select Font Size icon Select Font Size on the toolbar. You can increase and decrease the font size quickly by clicking Format > Text Properties > Increase Font Size or Decrease Font Size.
Change the font color? Select the text and click the Set Font Color icon Set Font Color icon on the toolbar.
Highlight text with color? Select the text and click the Set Highlight Color icon highlight color on the toolbar.
Change the indentation of text? Select the text that you want to indent and click the Increase Indent icon increase indent or Decrease Indent icon decrease indent on the toolbar.
Align text? Select the text that you want to align and click Left Align align left, Center Align align center, Right Align align right, or Justify align justified on the toolbar.
Apply a heading style to text? Select the text to which you want to apply heading style and click Format > Heading. Then select the heading style that you want.
Add numbering and bullets to text? Click the Add Numbering or Change Numbering Style icon numbering on the toolbar to add numbering. Click the Add Bullets or Change Bullet Style icon bullets on the toolbar to add bullets.
Return to normal paragraph formatting after a bulleted or numbered list? Press Enter twice.
Create a document header or footer? Click Insert > Header or Insert > Footer.
Insert date and time in text? Click Insert > Fields and then select a Date or a Time option to insert.
Insert a link in text? Click Insert > Link.
Insert page breaks? Click Insert > Page Break.
Insert special characters? Click Insert > Special Character.
Insert horizontal line? Click Insert > Horizontal Line.
Spell check text? Click Tools > Check Spelling as You Type.
Create a document from a template? Click File > New > From Template > Document.
Add a table of contents? Click Format > Heading to apply a heading style to each heading, click where you want to add the table of contents, and then click Insert > Table of Contents.
Edit a table of contents? Make changes to the headings in the document, right-click the table of contents, and click Update.
Remove a table of contents? Right-click the table of contents, and click Delete.
Table 2. Working with tables
How Do I... Action
Create a table? To create a simple table, click Table > Create. To create a table with predefined styles, click the Change Table Style icon change table style on the toolbar.
Add a row to a table, or move a row up or down in a table? Click the arrow on the Insert or Move Row icon insert or move row on the toolbar, and then select Insert Row Above, Insert Row Below, Move Row Above, or Move Row Below.
Add a column to a table, or move a column left or right in a table? Click the arrow on the Insert or Move Column icon insert or move column on the toolbar, and then select Insert Column Before, Insert Column After, Move Column Before, or Move Column After.
Change column width? Position the mouse pointer over the column boundary until it becomes a resize pointer. Drag the boundary to the desired new location.
Change row height? Position the mouse pointer over the row boundary until it becomes a resize pointer. Drag the boundary to the desired new location.
Resize an entire table? Place the mouse pointer over the end of the table until the resize handle and a double-sided arrow double-sided arrow displays. Drag the table to the size that you want.
Merge cells? Select the cells that you want to merge, right-click, and then select Cell > Merge Cells. If you want to merge a cell with the cell below, right-click the cell, and select Cell > Merge with Cell Below.
Split a cell? Right-click the cell and then select Cell > Split Vertically or Split Horizontally.
Quickly delete all content from a cell? Right-click the cell and select Cell > Clear Content.
Add borders to a table? Right-click the table and select Table > Table Properties.
Set background colors for the cells? Select the cells and then click the Set Background Color icon the icon to set background color on the toolbar. If you want to set a background color for one cell, you do not need to select it. Just click it.
Add a caption to a table? Right-click the table and click Show Caption.
Add column or row headers? To define the first row as column headers, right-click any cell in the first row, and select Row > Use Selected Row as Header. To define the first column as row headers, right-click any cell in the first column, and select Column > Use Selected Column as Header.
Table 3. Working with graphics
How Do I... Action
Insert an image? Click Insert > Image.
Set image properties such as image width, height, border, and alignment? Click the image and click Format > Image Properties.
Quickly change the image size? Click the image and place the mouse pointer over a border until you see a double-sided arrow, and drag. Dragging does not keep the aspect ratio.
Table 4. Collaborating with others in real time
How Do I... Action
Share the current document to set others as editors? Click File > Share.
Add a comment? Place the cursor where you want to add a comment and click Team > Add Comment.
Open or close co-editing indicators? Click View > Co-editing Highlights.