You can use shortcut keys to perform some tasks in documents.
| Action | Keyboard Shortcut (Windows) |
|---|---|
| To highlight the whole editing area. | Press Ctrl+A |
| To apply bold style to the selection. | Press Ctrl+B |
| To italicize the selection. | Press Ctrl+I |
| To save the document. | Press Ctrl+S |
| To underline the selection. | Press Ctrl+U |
| To start the redo function. | Press Ctrl+Y or Ctrl+Shift+Z |
| To start the undo function. | Press Ctrl+Z |
| To go to the top of document. | Press Ctrl+Home |
| To go to the bottom of the document. | Press Ctrl+End |
| To align a paragraph center. | Press Ctrl+Shift+E |
| To align a paragraph left. | Press Ctrl+Shift+L |
| To align a paragraph right. | Press Ctrl+Shift+R |
| To align a paragraph justified. | Press Ctrl+Shift+J |
| To indent line. | Press Ctrl+M |
| To move to the previous cell in a table. | Press Ctrl+Q |
| To decrease line indent. | Press Ctrl+Shift+M |
| To move up one screen. | Press Page Up |
| To move down one screen. | Press Page Down |
| To move from cell to cell in a table. When the cursor is in the last cell of a table, press Tab to add a new row to the table. | Press Tab |
| To navigate menu when the focus is on the menu. | Press Left and Right Arrow keys |
| To move down a menu item. | Press Down Arrow |
| To move backward one level on the expanded menu tree. | Press Esc |
| To move backward one level on the expanded menu tree. | Press Left Arrow |
| To expand the selection to the right by a character. | Press Shift+Right Arrow |
| To expand the selection to the left by a character. | Press Shift+Left Arrow |
| To expand the selection up by one line. | Press Shift+Up Arrow |
| To expand the selection down by one line. | Press Shift+Down Arrow |
| To insert a new line in the same paragraph. | Press Shift+Enter |
| To open File menu. | Press Alt+Shift+F (Mac not supported) |
| To open Edit menu. | Press Alt+Shift+E (Mac not supported) |
| To open View menu. | Press Alt+Shift+V (Mac not supported) |
| To open Insert menu. | Press Alt+Shift+I (Mac not supported) |
| To open Format menu. | Press Alt+Shift+M (Mac not supported) |
| To open Table menu. | Press Alt+Shift+B (Mac not supported) |
| To open Team menu. | Press Alt+Shift+A (Mac not supported) |
| To open Tools menu. | Press Alt+Shift+T (Mac not supported) |
| To open Help menu. | Press Alt+Shift+H
(Mac not supported) Note: If you have already opened one menu in IBM
Docs, Alt+Shift+* cannot open the menus as expected.
|
| To navigate toolbar from editing area. | Press Alt+F10 to focus on toolbar and press Right Arrow or Left Arrow to go through toolbar items. Enter/space to run function. For combined toolbar, Down Arrow to open drop-down list box |
| To move to Header. | Press Ctrl + Alt + O and then press Ctrl + Alt + H |
| To move to Footer. | Press Ctrl + Alt + O and then press Ctrl + Alt +F |
| To insert comment. | Press Ctrl+Alt+M |
| To print the document. | Press Ctrl+P |
| To apply Superscript style to selection. | Press Ctrl+. |
| To apply Subscript style to selection. | Press Ctrl+, |
| To use Normal paragraph style. | Press Ctrl+Alt+0 |
| To use Header style 1. | Press Ctrl+Alt+1 |
| To use Header style 2. | Press Ctrl+Alt+2 |
| To use Header style 3. | Press Ctrl+Alt+3 |
| To use Header style 4. | Press Ctrl+Alt+4 |
| To use Header style 5. | Press Ctrl+Alt+5 |
| To use Header style 6. | Press Ctrl+Alt+6 |
| To insert link. | Press Ctrl+K |