Course Glossary

The following table contains a list of all the terms used in this course, along with their definitions.

Term Definition
Account Identity e-mail (Username) Requirements The e-mail address provided for the account identity will serve as the user's login name. It must comply with the following rules:
An e-mail address must contain:
  • a letter, number or underscore as the first character
An e-mail address can contain:
  • periods
  • hyphens
An e-mail address cannot contain:
  • more than 64 characters, excluding the domain name
  • 2 consecutive periods
  • a period as the last character
Administrator An Administrator has access to modify all company settings like contact information and description, system settings like security options, file sharing rules, and company theme. In addition, they can add or remove users, manage user roles, assign administrator privileges or administrator assistant privileges to other users, enable integrated applications for users, and manage service subscriptions.

Administrators can reset passwords for users with mail subscriptions, but not for users with collaboration subscriptions.

Administrators cannot subscribe to a service unless they are also assigned the User role. Do not select both the Administrator role and the Administrator Assistant role for a single user.
Administrator Assistant An Administrator Assistant has sufficient permissions to reset passwords for users with mail or collaboration subscriptions. They can also resend invitations to pending users.

An Administrator Assistant cannot subscribe to a service unless they are also assigned the User role. Do not select both the Administrator role and the Administrator Assistant role for a single user.
Corporate calendar The corporate calendar is an organization-wide calendar that all users can read. Administrators must grant users access to manage (edit) this calendar.
Expired invitation An expired invitation is more than 28 days old. It cannot be used to complete the registration process. An invitation needs to be resent by an Administrator or Administrator Assistant.
First organization administrator The first organization administrator receives the purchase confirmation e-mail from the SmartCloud for Social Business Team and activates the organization SmartCloud for Social Business account.
Integrated Apps Integrated Apps are third-party applications that help you work smarter. For more information on available applications, visit the Integrated Applications page.

Integrated Apps will display as a choice on the Add User Account page only after they have been enabled by an administrator.
LDIF file format The LDAP Data Interchange Format (LDIF) is a standard plain text data interchange format for representing LDAP (Lightweight Directory Access Protocol) directory content and update requests. LDIF conveys directory content as a set of records, one record for each object (or entry). It represents update requests, such as Add, Modify, Delete, and Rename, as a set of records, one record for each update request.

LDIF is one of the formats for importing and exporting address book data that the address books in Netscape Communicator.
Organization announcement Broadcast message created and distributed by a SmartCloud for Social Business administrator to users containing information you want to make them aware of. Announcements are displayed on My Dashboard for all the users in your company.
Password requirements All passwords must comply with the following rules.
A password must contain:
  • 8 or more characters
  • 1 or more non-alphabetic characters
  • 4 or more alphabetic characters
A password cannot contain:
  • spaces
  • 3 or more repeated characters
  • the user's first name
  • the user's last name
  • the user's e-mail address
A password cannot be:
  • the same as any of the previous 8 passwords
Pending invitation A pending invitation is less than 28 days old. A user can still follow the instructions in a pending invitation to register for SmartCloud for Social Business.
Personal calendar A personal calendar is a calendar that each user has which contains private calendar information for each user.
Registration page The company administrator performs the one-time account activation procedure on the Registration page. The URL for this page is unique to your company and is listed in the e-mail from the SmartCloud for Social Business Team.
Secondary calendar A secondary calendar is a calendar that provides a way for users to share event data while keeping their personal calendars private.
Subscription Subscriptions denote which services and how many seats per service have been purchased by your organization. Only subscriptions with available accounts will be displayed.
System announcement Announcement created by Support to broadcast messages about SmartCloud for Social Business, for example notifications of upcoming maintenance.
tab-delimited file format A tab-separated values file is a simple text format for a database table. Each record in the table is one line of the text file. Each field value of a record is separated from the next by a tab stop character.
User A User can view an organization's page, add files, and access to their personal settings. They cannot access organization settings, modify any system settings like security options, profile options, or modify organization themes or logos.
whitelist An e-mail whitelist is a list of contacts that are deemed acceptable to receive email from and should not be sent to the trash folder. Whitelists can typically be configured by the end user in the e-mail client or globally by an administrator at the domain level.
.csv file Comma separated values file format. This type of file is used to store tabular data in which numbers and text are stored in plain-text form that can be easily written and read in a text editor like Notepad.

For purposes of creating distribution lists by importing a .csv file in the SmartCloud iNotes® Administration panel, the format requires valid e-mail addresses separated by commas.

Example: user_one@domain.com, user_two@domain.com, user_three@domain.com
.csv file format Comma separated values file format. This type of file is used to store tabular data in which numbers and text are stored in plain-text form that can be easily written and read in a text editor like Notepad.