Workplace XT includes features that make it accessible to a wider range of users, including those who have limited dexterity, low vision, or other disabilities.
You can use the keyboard to navigate through any tree or list view. You can also use the up and down arrow keys combined with the Ctrl and Shift keys to move around the major elements of a page, view, or specialized section. For example, pressing Ctrl+Shift+Down arrow on the browse page navigates through the banner, the toolbar, the tree view, and the list view.
To navigate efficiently using the keyboard, it is important to understand the distinction between click focus and tab focus. If you only use the mouse to navigate, tab focus is unimportant; however, tab focus is essential to using keyboard shortcuts.
When Workplace XT opens a new window, such as a specific action, or displays a dialog box like warnings or errors, focus is set back to the top of the page after closing the dialog box or window. Use the Ctrl+Shift+Down arrow and Up arrow or Tab to get back to your original focus location.
The Workplace XT application includes Java™ applets; in order for JAWS to process text on a Java applet, you must first install Java™ Access Bridge.
In Virtual PC Cursor mode, the JAWS screen reader intercepts standard keyboard navigation keystrokes. If you have difficulty with specific keys when JAWS is enabled, preface the navigation keystrokes with Insert+3. For example, to open a document that has click focus, press Insert+3, then press Enter.
On a user interface where you can press Enter to activate the default action after pressing Enter to make a selection, JAWS causes the second Enter to be ignored. To activate the default action, you must tab to the button corresponding to the default action and then press Enter. For example, when you add a document, you have the option to select a document class. After tabbing to the desired class, you can press Enter to select the class. When not using JAWS, you can press Enter again to activate the OK button and accept your selection. When using JAWS, you must first tab to the OK button before pressing Enter again.
When using the JAWS Links List, two entries are displayed for each item in the list view.
When opening the Tools and Actions menus, JAWS selects the first item in the menu and does not read the content. To have JAWS read the content, press Insert+Tab and the text next to the current cursor position is read. After navigating through menu items once or twice using Tab or Ctrl+Down arrow, JAWS starts reading.
If the choice lists allows you to filter the list based on your input, the screen reader announces the first available choice in the list. You can use the arrow keys to navigate through the list, and the space bar to select an item from the list.
You can use Workplace XT's shortcut keys to navigate quickly without a mouse. Use the table below to determine the keys to use. The plus sign (+) indicates keys that must be pressed at the same time. Additional keyboard tips can be found by searching the online help for "Keyboard tip."
Area | Function | Keyboard action |
---|---|---|
Browse and search views | To open the Actions menu for actions related to the currently selected item | Press Ctr +M. |
To move forward and backward through the major elements of the page, or through a specialized section such as a folder selector pane | Press Ctrl+Shift+Down arrow (forward). Press Ctrl+Shift+Up arrow (backward). TIP Press the tab key to move the tab focus to the first item in the section. |
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To clear a value selected using the ... button (the button used to select a value from a list as opposed to typing a value) | Move the tab focus to the ... button and press Delete. NOTE You cannot delete a value from the class or folder selection fields. |
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Search template | To add a folder to the selected folders list | With the tab and click focus on a folder in the folder tree view, press Enter. |
To remove a folder from the selected folders list | With the tab and click focus on a folder in the selected folders list, press Delete. | |
To select or clear the Include subfolders check box | With the tab and click focus on a folder in the selected folders list, press the spacebar. | |
Add document and checkin wizards | To activate the Browse button | Move the tab focus to the Browse button and press the spacebar. |
Class selection Folder selection |
To select a class or folder | With the tab and click focus on an item in the selection tree view, press Enter. |
Workplace XT supports standard keyboard shortcuts. See your browser documentation for more information about the keyboard shortcuts available to you.
At various times, Workplace XT displays information or error messages in a pop-up window. This section explains how to navigate each type of window using the keyboard, and other accessibility information.
Pop-up window type | Keyboard options |
---|---|
Information | To close, press Esc. |
Search | To cancel the search, press Esc. |
Alert | To close, tab to the available buttons in the window. (For Search only) When the alert box indicates that one or more errors occurred, the screen reader reads all errors, even though they aren't displayed in the alert window. When you close the window, the focus automatically resets to the first error. |
Error | To view the full error message, tab to Error output and press Enter. Then tab to the error message. To close, press Esc. NOTE In Virtual PC Cursor mode, the focus resets to the top of the current page after the pop-up windows is closed. |
Input | Type the requested information. To close, tab to OK or Cancel, and press Enter. |
When you specify a date, you often have the option to select the date from a pop-up calendar. However, you cannot select a date from the calendar using the keyboard; to specify the date using the keyboard, you must type the date in the date field.
In some Workplace XT pages, if you change the selected value of an option, Workplace XT updates the values in related fields. For example if you change the search selection on the search page from Documents to Folders, the properties available to you are automatically updated to folder properties.
When you change object stores or search modes, the screen reader refrains from reading until the page to which you are changing is completely loaded. In addition, if a portion of the page that is being processed by the screen reader is refreshed, the screen reader you are using might not be able to detect the change.
Additional screen reader tips can be found by searching the online help for "Screen reader tip."
If you change to a high contrast theme, you must refresh your browser window to correctly display the current page.
To use Internet Explorer's menu option to change the text size, you must first set Internet Explorer to ignore the font sizes specified by the application.