Send mail (Workplace XT)

You can send a document, a copy of a document or a folder as a hyperlink or as an e-mail attachment. When you are using Workplace XT, you can send a hyperlink to a document or folder or send a document as an attachment. If you are sending mail from an integrated Microsoft® Office application using Application Integration BCS, you can send a hyperlink to a document or a copy of a document. You can also drag one or more documents from an object store to an open e-mail in an integrated Outlook. Those documents are copies of the original documents and added as e-mail attachments or as a hyperlink. You can drag documents to applications other than Microsoft applications; however, Application Integration BCS does not recognize those documents.

Recipients who receive e-mail with a hyperlink must log in before opening the linked item and must have access rights to view the item. Recipients who receive e-mail with an attachment can open the attached document without logging in.

TIP When you send a hyperlink to a document from a list view, the hyperlink opens the released or current version of the document, even if the document is later updated. In Workplace XT, to send a link to a specific version of the document, use Show Hyperlink instead of Send Mail. See Show an object's hyperlink for more information. In an integrated Outlook using Application Integration BCS, you can open the version series for a specific document and drag a copy of the specific version into an e-mail as an attachment. You can drag only one document at a time if you are selecting a specific version.

When you send an object as a hyperlink, the document or folder name, excluding any special characters, is displayed as the hyperlink text. For example, if the name of your document is MyDocument, MyDocument is displayed.

When you send a document as an e-mail attachment, the document title is used as the e-mail attachment description. However, the title might be different when it uses a different character set that was specified by your regional and language settings. For example, if you send a document with an English document title, the document title is used as the e-mail attachment description. However, when using Lotus NotesĀ®, if your client locale is set to English and you send a document with a Japanese document title, an English description, such as WorkplaceXT1234.doc, is used for the e-mail attachment description.

NOTES 

To send a hyperlink or attachment

The steps for sending a hyperlink or attachment vary depending on whether you are working in Workplace XT or an integrated Office application or Outlook. Refer to the appropriate section for instructions.