An IS document can consist of image pages, COLD text pages, Report Manager reports, or other electronic files.
Image documents and COLD documents can have up to 1,000 pages; the library stores each page as a separate file. If you add a Windows file to a library, the library stores that file as a single page even though the file could have many pages.
You can add any document you want stored permanently in an IS library. You cannot modify the content of a document stored in an IS library.
An IS document can have annotations, which are comments, highlights, and other markers attached to a page. Each annotation has its own security. By changing the security settings, you create your own private annotations, annotations that a specific user group can see, and annotations that anyone can see.
An IS document has retention properties that determine when and how to dispose of the document. You can archive or delete a document. An archived document can be retrieved from an archive database. A deleted document cannot be retrieved at all.
Use FileNet Web Services to retrieve and display cross-cataloged Report Manager documents. The Report Manager document is only available on IS libraries. The Report Manager administrator decides which documents to cross-catalog and how to associate Report Manager data with document properties in the library.
Cross-cataloging inserts Report Manager content properties that are searchable in the library’s property database. During the cross-catalog process, Report Manager and library databases are synchronized. The documents themselves stay in their storage location on the Report Manager server or on optical disks.
See also