Overview of document versions

Checking documents in and out of the CS library makes it convenient for you to create and maintain different versions of the same document.

When you check out a CS document, FileNet Web Services provides you with a copy of the latest document and marks the document as checked out. When you check in the document, a new version is created. This process continues through each checkout and checkin cycle. Once the online limit for document versions is reached, the oldest version is automatically archived. Your system administrator determines the online limit for document versions. You can also archive a document manually. If you do not want to automatically archive the oldest version, you can make the document permanent. This prevents the version from being archived.

You cannot check in or check out compound documents and published documents in FileNet Web Services.

You can access a Version List and Checkout List on the FWS toolbar to manage your document versions. These lists also contain their own toolbars so you can continue with your tasks.