CS documents are typically Word documents, Excel spreadsheets, and other Windows files. Additionally, CS libraries support three special document types:
Compound documents, which are composed of multiple documents, each of which are created and modified independently. The compound document feature is supported in CS 5.x. You can only create compound documents using OLE links or manually linking one document to another document in IDM Desktop or the web server. These tasks are not available for compound documents: add, check in, and check out.
The represents a compound document.
External documents, which have properties but no content. External documents are handy for tracking information on physical items such as video tapes. Only references to the items are stored in the library. FileNet Web Services tracks those references.
Treat external documents as you would a regular document in a library. You can maintain document versions and perform all document management tasks.
The represents an external document.
Published documents, which are non-editable copies of CS documents. These documents can have a different format, different viewing audience, and be placed in different folders location than from the source document. The publishing feature is only available for CS 5.1 and 5.2, and you can only publish a document using IDM Desktop or the web server. These tasks are not available for published documents: add, check in, and check out.
A represents a published document.
You can modify a CS document by checking it out, making changes, and then checking it back in. This creates a new version. Your system administrator sets an online limit for the number of versions. Versions over that limit are archived. For example, if the online limit is three, the library keeps the last three versions online and archives all older versions. You can retrieve an online or an archived version of a file. You can also make a version permanent to keep it online at all times.
A CS image document can have annotations, which are comments, highlights, and other markers attached to a page. Text documents cannot be annotated.
You can index CS document content so that users can retrieve the document by searching for words and phrases in the last indexed version.