A folder can contain subfolders, documents, stored searches, and search templates. Filing a document in a folder does not create a copy of a document, but rather creates a reference to the document. A document is stored just once in the library.
If you open a library on the Browse page, you see the top level of folders in the library. You navigate through folders and documents in folders in the same way that you navigate through folders and files in Windows.
Note
Items appear on the Browse page only if they are filed in a folder. To locate documents that are not filed in folders, use the Search page.
If you have the appropriate security level, you can create new folders.
Filing documents in folders makes it easy to locate documents. In addition, you can use folders to create associations between documents or to distribute documents to different locations.
To group documents together, you can file those documents in a folder. For example, you might create a project folder. The project plan, schedule, and status reports can be filed in the folder and retrieved all at once. | |
To distribute a document, you can file the same document in multiple folders. For example, a standard checklist might be filed in every project folder. |