You can add any file to an IS or CS library. When you add a document, you associate the document with information you can use later for retrieval. In addition to the information you enter, the library supplies information such as the document ID and the entry date. A library document has both content and properties:
A document's content consists of a file stored in the library. Most documents have content you can view in the Viewer. If you have the registered application installed on your PC, you can also open a library document in the document's registered application. For example, you can view a Microsoft Word document (a .doc file) in the IDM Viewer or, if you have Word installed, open the file in Word. Some document types, such as .wav files that play sounds, have content that cannot be displayed by the IDM Viewer. You must open such files in their registered applications.
A document's properties are the document ID, entry date, and other information associated with the document, such as names, and account numbers.
When you add a document to a library, you associate it with a document class. The document class determines which properties apply to the document.
To retrieve a document, you can use the Browse page to locate the document in the folder tree. Alternatively, you can search for a property value or search for the content of an indexed CS document.
Except for a few permanent property values such as the document ID, you can modify a document's properties, including its security settings, if your security settings allow it. You can modify the document class of a CS document, but an IS document's class can never change. You can also bookmark a document, email the URL for a document or get the URL for a document.
See also
Email a URL for a specific document
Get a URL for a specific document