IBM FileNet P8, Version 5.1.+            

History view events

The events available for searching and display in History view on the Information page depend on the type of object selected and the Audit Logging settings for the object class. Your site administrator determines which events are logged for each class. Events are triggered as objects are created, revised, viewed, moved, or deleted. Events can be triggered by users or by other applications.

The list below includes typical common events.

Table 1. Table of events and description
Event Applies to Description
Cancel Checkout Documents A cancel checkout event is triggered when a user cancels the checkout of a document.
Change Class Event Documents, custom objects, and folders A change class event is triggered when a user changes the class of the object. For example, the user can change class when checking in a document.
Change State Event Documents A change state event is triggered when the state of the document changes, such as on a promote or demote version.
Check In Documents The Checkin event is triggered when a document is initially added and on subsequent checkins.
Check Out Documents The Checkout event is triggered when a document is checked out.
Classify Complete Documents The Classify Complete event is triggered when a document is added using an entry template with the Auto-Classify option set.
Create Documents, custom objects, and folders A create event is triggered when a user adds an item to the object store or when a user checks in a document.
Delete Documents The Delete event is triggered when a user deletes a document or a version of a document or cancels the checkout of a document.

You need to select the Include all Versions check box to see the Delete events.

Demote Version Documents The Demote Version event is triggered when a document version is demoted.
File Documents, custom objects, and folders The File event is triggered when a document, custom object, or subfolder is added to the folder.
Freeze Documents The Freeze event is triggered when an administrator or application freezes the custom properties of a specific document version.
Get Object Documents IBM® InfoSphere™ Enterprise Records event. Do not enable.
Get Content Documents A Get Content event is triggered when a user downloads or views the content of a document.
Change Class Documents A Change Class event is triggered when a user changes the class of an item; for example, when checking in a new version of a document.
Lock Documents, custom objects, and folders A Lock event is triggered when an item is locked for use by a custom application.
Promote Version Documents The Promote Version event is triggered when a document version is promoted to a released version. The document can be promoted to a released version during the initial add, during a checkin, or from the information page.
Unfile Event Folders An Unfile event is triggered when an item is moved from or unfiled from a folder of a specific class.
Unlock Documents, custom objects, and folders An Unlock event is triggered when an item is unlocked by a custom application.
Update Documents, custom objects, and folders An Update event is triggered when any property value is changed.

From the History view page, you can click Get Info for a specific event to view the properties that were modified.

Update Security Event Documents, custom objects, and folders An Updated Security event is triggered when a user changes the security of the object. Security for a document can be changed during an add, during a checkin, during the promotion of a version, or from the information page.


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Last updated: July 2011


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