Export retained metadata

If the option to retain metadata is configured for a file plan, then entities that have been logically deleted (either manually or by a disposition mechanism) remain in the object store until you permanently delete these entities. Before you delete these entities, you can export them to an XML file for archiving purposes.

To export retained metadata for logically-deleted entities

  1. Log in to Enterprise Manager as Administrator.
  2. Expand the node for the file plan object store.
  3. Right-click the Search Results node and select New Search from the context menu to open the Query Builder.
  4. Select the type of entity class that you want to export from the Select from Table drop-down list box (for example, select RecordInfo if you want to export only records). The query builder displays all columns defined in the selected table in the Select Columns list box.
  5. For the search criteria, select IsDeleted for the Column, and Equal To for the Condition (True should be selected for the Value).
  6. Click OK to start the search. When the Query Status displays, click OK.
  7. The details pane displays the logically-deleted entities. Select all of the entities, then right-click and select Add to Export Manifest.
  8. The Include Options screen displays (Include all associated objects should be selected). Click OK on each Include Options screen to add the entities to the export manifest.
  9. Right-click on the Export Manifest folder and select Export All Objects.
  10. Click OK to perform the export.
  11. After the export finishes, the Export Status screen displays. Click OK.

CAUTION  If you plan to permanently delete the entities you just exported, do not perform another query or shut down Enterprise Manager until you've performed the delete operation, as you'll want to perform the delete operation on the same search result set that you generated for the export operation.

To permanently delete entities after the export

  1. Click on the Search Results node. The details pane displays the result set from your original search. Select all of the entities, then right-click and select Multiselect Operations.
  2. The Bulk Operations screen displays. Select the Delete Objects checkbox and click OK. Click Yes to confirm the deletion.
  3. The Bulk Operations Status screen displays. Click OK.