Records administrators and records managers can add locations.
These are used to house physical entities and must be defined before
any physical containers can be created and before any physical records
can be declared.
To add a location:
- Select the Physical tab.
- Click Locations:

- Click Add Location:

- Enter the Location Name.
- Complete optional fields as appropriate. The Barcode and Description fields
can later be used in Scan Physical Items to search for entities and
see their charge-out status. The Reviewer is the keeper of physical
items stored at this location. If you do not select a reviewer, charge
out requests are handled using the PhysicalEntitiesKeeperQueue public
inbox. For more information about the PRM workflow, see Charge out physical entities. If
you need help selecting a reviewer, see Selecting users or groups.
- After entering the relevant information, click Finish.
Important: You may have hardware and software that
provides barcode data that you can either scan directly into the active
field or that you can copy from your local computer and paste into
relevant fields in IBM® Enterprise
Records.
For purposes of using Scan Physical Items, you can enter any text
string into a barcode field.