Set or modify object security
Security is automatically set when you create IBM InfoSphere Enterprise Records entities that are not containers. You can modify the security of custom objects
on their security information page. You can set security on categories and folders when you create them.
The security page of an object displays a list of users and groups who can access this object, and their respective permission levels. If you have the right to modify permissions, you can add and delete users, and modify the permission levels of existing users.
To modify the list of users who can access an object, see Add users and groups to an object.
To modify permission levels of users, see Specify security settings.
For records, you can assign a pre-defined security policy using the Assign Policy link. For more information, see Assign/remove a security policy.
To set security
- If you are adding a new container, you set initialize security on the Set Security step of the Add wizard for a container.
- To set security for an existing entity:
- Click the entity's Get Info Icon:
- Select the Security page.
- To modify settings for a group or user, click the title of the group or user to display the Security - Settings page.
If the user or group inherited permissions, indicated at the top of the Security - Settings page, you can view the permissions but not change them.
- If the entity is a container that can have both containers and documents, select the radio button for Folder or Document. A different set of permissions appears for the folder and document.
- When you finish the settings for Folder, for example, switch to Documents to set those permissions.
- Select checkboxes to Allow additional access or Deny existing access. If you select the highest access (Owner Control), lower permissions will also be selected for documents. For more information about what each permission means and how selecting one permission can affect others, refer to Specify security settings.
- Click Accept to return to the Security page.
To add new users or groups
- Click Add New. The Security - Add Users/Groups page displays.
- For a container entity, select one of the radio buttons to indicate whether the permissions apply to the folder only, the folder and one level below, or the folder and all levels below. Note that one level below does not include documents, whereas all levels below does include documents.
- For a container entity, click Select users/groups. The Security - Select User/Groups page appears.
- Select the appropriate domain from the Select in drop-down list.
- Select either Users or Groups.
- In the Starts with text box, enter the first few characters of the name you want to add and click Search.
- Select the name from the results and click Accept.
- Set the security for the new user or group using the above procedures, To set security.
To remove an existing user or group from the list, select the Remove checkbox for that user or group. The user or group will be removed when you click Apply or Finish.
NOTE The security settings that you specify here might be overwritten by security markings set on the entity. For more information, see Security.