Your management might want to run a report that depends on specific information in the Format field. The Format field is required for the DoD data model, but it is optional for the Base and PRO data models. The following list shows exactly what must be entered for the report to return the correct results. The data you enter depends on the type of document being declared. For example, if it is a Word document, you must enter application/msword. If it is an Acrobat PDF, you must enter application/pdf.
Your management should tell you which information to enter for all the document types you declare as records. While there are multiple options for some document types, such as Powerpoint, it's important that everyone in your organization uses the same option. The person running the report must select one of these options; the report returns only those records that contain that option in the Format field.
application/msword application/mspowerpoint application/powerpoint application/excel application/vnd.ms-excel application/x-excel application/pdf application/xml application/octet-stream text/plain text/html text/xml image/jpeg image/pjpeg image/gif image/bmp image/x-windows-bmp video/avi