You can add a record folder only under the lowest level
of a record category. This means that if a record category contains
a subcategory, you cannot add a record folder to it. Also, you can
add a record folder only to an active record category. You cannot
create a subfolder under a record folder. A record folder can only
contain volumes or records. IBM® Enterprise
Records ships
with four types of record folders: electronic folder, physical folder,
physical box, and hybrid folder. Your site may have created additional
custom folders.
In the PRO installation of
IBM Enterprise
Records, only a Records Manager
or Records Administrator can add a record folder. In the DoD and Base
installations, in addition to a Records Manager or Records Administrator,
privileged users can add a record folder. If you do not have the required
security permissions for creating a record folder, you can launch
the Create Record Folder workflow from Workplace. When you launch
this workflow, a record folder creation request is sent to the Records
Manager for approval. For more information, see
Creating a record folder by using a workflow. By default, the
newly-created record folder inherits all properties except Name, Identifier,
and Date Opened from its parent entity. You can change these inherited
values.
Attention: At any level of the file plan, you should
not create more than 100 record categories and record folders (see
File plans for more information).