IBM FileNet P8, Version 5.1.+            

Specify search text

Type one or more words (the words or phrases that best describe the information you want to find) in the Keywords field and click Search.

Here are some tips to help you maximize the effectiveness of your search.

Table 1. This table provides tips to help you maximize the effectiveness of your searches.
Matching an exact word or phrase

To match an exact phrase, enclose the phrase in double quotes. Matching an exact phrase is especially useful for proper names or common phrases. For example, searching for John Adams would return documents containing U. S. presidents John Adams and John Quincy Adams. Searching for "John Adams" would return only those documents containing John Adams.

Search terms and words that are similar to those terms are also located. For example, searching for the word month would return documents containing the words month or months.

To exclude variations of a single word, you can enclose the word in double quotes; to exclude word variations of all of your search terms, you can select the search option Match exact words.

Matching case

When you exclude word variations by specifying the search option Match exact words, you can also choose to match case by selecting the Match case search option.

Note that enclosing a keyword with upper case letters in double quotes does not force the search results to match case.

Available with IBM® Legacy Content Search Engine only. IBM® Content Search Services are not case-sensitive.

Searching for common words It is common to configure a search to ignore common words such as the, in, or and. To search for common words as part of a phrase, enclose them in double quotes.
Using wildcard characters

If you are not sure of the spelling or other variation used in the document you are searching for, you can use a wildcard character in your search term.

  • Use an asterisk (*) to stand for zero or more letters, numbers, or underscore ( _ ) characters. For example, searching for wo*d finds documents containing wood, word, World, or would.
  • Use a question mark (?) to stand for one (and only one) letter or number. For example, searching for ?an finds documents containing ran or can, but not span.
Searching for any or all keywords

You can search for matches to any or all of the words or phrases you type. For example, if you search for FileNet® P8 and choose Any, search returns documents containing FileNet or P8. If you choose All, search returns only those documents containing both words.

Searching for keywords based on nearness

You can search for keywords based on how close they are to each other. (When you choose this option, search automatically looks for all keywords.) You can specify how close the keywords must be in order to result in a match. If you do not specify a range, the default range is 1024.

You can further limit or expand your search by selecting which document versions to search. By default, search returns the most current version of a matching document, which could be a minor version. If you select Released, search returns only the most current major version. If you select All, search returns all versions of a document.

Note: Keyword search in Workplace XT does not support VQL queries (queries using the IBM® Legacy Content Search Engine query language). To perform a VQL query, you must use a search template or stored search.


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Last updated: July 2011


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