Grouping and establishing relationships with documents involves associating a parent document with one or more child documents. Parent and child documents are created independently from each other. When you establish how the documents relate to each other in a compound document, the information is stored in a link that is created. This is different from the link you can create to link different kinds of objects such as folders, documents, and custom objects.
The documents included in a compound document can reside in different locations in one object store. You cannot create a compound document using custom objects and folders nor can you create a compound document that includes documents residing in different object stores. If there is no obvious hierarchical relationship between documents, you can create a parent document that has no content (this is an external file) and specify that the related documents are children of that document.
You first create the parent and then associate additional documents as children when creating a compound document. You perform similar procedures on parent and child documents as you would with standard documents. For example, you can view information pages for parent and child documents as well as the information for links that associate the documents with each other. Both parent and child documents can be versioned and you can assign a name to the link between parent and child. Special settings when you are adding, modifying or inserting a child document allow you to manage that document during the event its parent document is versioned or deleted.
In addition, you can modify the order in which child documents appear in the parent's list of child documents, select additional child documents, insert new documents, and remove links connecting the documents.
Action | Information |
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Create a parent document |
This action is not available when you access:
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Associate child documents with a parent document |
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Link Info and compound document link properties | The compound document link properties view on the information
page is a read-only page that provides a current snapshot of the component
relationship link between a specific child document and its parent
document. The information displayed allows you to manage the relationship
between a child document and parent document when, for example, a
parent document is versioned or deleted. The property information that appears is created when you first associate a child document with a parent document. Change the properties displayed on this page when you modify the child document. System properties are also read-only and cannot be edited. Depending on your User Preference settings, the system properties might be collapsed (hidden). Click Show System Properties or Hide System Properties to toggle displaying the system properties. You can access the compound document link properties view when you open the information page for a parent document or a child document. |
View the documents associated with a compound document |
In Workplace XT, you can quickly view the child documents
associated with a specific parent document. Information about each
document is displayed in the list view and you see the hierarchical
relationship for each document. Right-click a document and select actions on the documents. to see a compound document. You can also perform specific |