Search for documents (advanced)

You can use the IBM FileNet Search web part to search for content located in an IBM FileNet P8 object store. The web part provides both basic and advanced search options. This topic covers how to use the advanced search page to search for content.

You can perform a variety of actions on the documents and folders in the search results. The actions are described in Actions you can take.

Enter search text

The options you have when entering search text depend on whether the object store is indexed for full-text searching.

  In an indexed object store ("Document contains") In a non-indexed object store ("Name starts with")

What search does

Look for documents that:

  • Contain all or any of the words you enter. In addition, you can exclude documents containing specified words.
  • Match the exact phrase you enter.

To look for documents whose name contains your search text, you must enter the search text in the Title property in the Add property restrictions section.

Search tips


Using wildcard characters

If you are not sure of the spelling or other variation used in the document you are searching for, you can use the following wildcard characters in your search text:

  • Use an asterisk (*) to stand for zero or more letters, numbers, or underscore ( _ ) characters. For example, searching for wo*d finds documents containing wood, word, World, or would.
  • Use a question mark (?) to stand for one (and only one) letter or number. For example, searching for ?an finds documents containing ran or can, but not span.


Using wildcard characters

If you are not sure of the spelling or other variation used in the name of the document you are searching for, you can use the following wildcard characters in your search text:

  • Use a percent sign (%) to stand for zero or more characters. For example, searching for IBM FileNet P8%Guide could find documents called IBM FileNet P8 Troubleshooting Guide and IBM FileNet P8 Security Guide 4.0.0.
  • Use an underscore (_) to stand for a single character. For example, searching for r_n finds documents or folders whose name contains ran or run, but not rain. You cannot, however, include an underscore in your search text as a literal, since search automatically treats the underscore as a wildcard character. For example, searching for all documents that start with Document_ would return results such as DocumentA as well as Document_1 and Document_2.

Select where to search

Select the object store or folder where you want to start your search. Search looks in all subfolders of the selected object store or folder.

Select additional search options

You can further narrow your search by selecting one or more search options. The search options are based on properties that are commonly used when searching for documents or folders.

Options and document types

Options and document types are shortcuts to commonly selected criteria, such as ownership ("Created by me") or modification date ("Added in the last month"), or document types, such as PDF documents. Selecting one or more options or document types limits the search results.

Versions

By default, the search function returns the most current version of a matching document, which could be a minor version. If you select Released, the search returns only the most current major version. If you select All, search returns all versions of a document.

Properties

You can add property restrictions to a search. You can search for documents created or modified by a particular user, and for documents containing your search text in the document name.

What can you do with the search results?

You can select a document to view or to perform various actions. You can view the available actions in the context menu. See Actions you can take for more information.

TIP To modify your search conditions and search again, use your browser's Back button to return to the previous page.