IBM Enterprise Records, Version 5.1.+            

Running Declassification Sweep

Declassification Sweep updates the declassification date on existing classified records for which the declarer did not specify the Declassify On Date or Declassify On Event values. If a record declarer specifies a Declassify On Date that is equivalent to the default declassification timeframe, IBM® Enterprise Records treats the date as the default declassification timeframe, and Declassification Sweep updates the value accordingly.

For example, an authorized user declares a record on January 1, 2000, and specifies the Declassify On Date as January 1, 2025. When RM is installed, the Default Declassification Timeframe is 25 years. On January 1, 2008, the records manager administrator changes the Default Declassification Timeframe to 20 years. After Declassification Sweep is run, the Declassify On Date value of the original record is updated to January 1, 2020. Declassification Sweep is usually run after the IBM Enterprise Records administrator changes the default declassification timeframe. For information about the default declassification timeframe, see Setting IBM Enterprise Records system configuration.

To run Declassification Sweep:

  1. Log on to IBM Enterprise Records, and do the following:
    1. Click the Configure tab
    2. Click System Configuration to open the Configuration Items page.
    3. In the Configuration Items page, select Enabled from the menu in the Request Declassification Dates Update field.
    4. Click Apply to save the changes.
    5. Close the Configuration Items page.
  2. On the machine where IBM Enterprise Records Sweep is installed, do the following:
    1. From a command prompt, navigate to the RecordsManagerSweep folder.
    2. Configure Declassification Sweep by entering one of the following commands:
      Operating system Command
      UNIX ./RecordsManagerSweep.sh -DispositionSweep -configure
      Windows RecordsManagerSweep.bat -DispositionSweep -configure
      Attention: Declassification Sweep uses the same configuration as Disposition Sweep. However, Declassification Sweep requires a value for the ObjectStore Name field, in addition to values for fields required by Disposition Sweep, and ignores the values of fields that are not required by Disposition Sweep. For details about the required values, see Configuring Disposition Sweep.
    3. After you configure Declassification Sweep, enter one of the following commands:
      Operating system Command
      UNIX ./RecordsManagerSweep.sh -declassifyOn
      Windows RecordsManagerSweep.bat -declassifyOn
  3. Verify that Declassification Sweep ran successfully:
    • View the DeclassificationSweepActivity.log file in the RecordsManagerSweep folder to determine that Declassification Sweep ran successfully. If the Declassification Sweep did not run successfully, the log file will contain errors that you can use to troubleshoot the problem.
    • View the Security Classification properties of a record that bases its declassification date on the default declassification timeframe value. The Declassify On Date should reflect the new default declassification timeframe. For information about viewing security classification properties, see View and modify security classification properties.


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Last updated: August 2011
run_declassification_review_sweep.htm

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