If the property has pre-assigned values, you can select them from a drop-down list in the Value column. Often, you must type the value into this field. Select date properties from a pop-up calendar and you select users from a pop-up dialog box.
When typing values you can use wildcard characters, provided you follow these rules:
A% finds values that start with A. %B finds characters that end with B. The % used in this instance translates to ends with and starts with operators in Search in Workplace XT.
%AB% finds characters that contain AB. The % used in this instance translates to the contains operator in Search in Workplace XT.
Here are some additional wildcard formats:
mchan_ finds mchan1 and mchant, but not mchan m_han_ finds mohan1 and m2hand mchan% finds mchan, mchant, mchanged %mchan finds tmchan, lotmchan, dogmchan m%han% finds mhan, m45han, m1handled, merchant %chan_ finds storechan1, chant %c_an_ finds c1and, foxcdan1
You can paste text into the Value column. The source of the pasted text can be another text field or the operating system's clipboard. Text field data can be copied from Search Designer and pasted into other applications.
You cannot copy and paste entire rows into text fields nor into the operating system's clipboard, but you can paste one row into another row in the search criteria.
When selecting Dates or Users from the Value column, you need to click a cell in the Value column. The Ellipsis icon in the Value column appears and allows you to view the Calendar dialog box or Search Criteria - Select User dialog box. Each dialog box provides more options to customize the dates or users you want to include in your search criteria.
You specify users in the Value column using the Search Criteria - Select User dialog box. This dialog box allows you to specify search criteria that locates users quickly. This eliminates the time consuming process of scrolling through many names when adding a user. Click the Ellipsis icon to view this dialog box.
To specify dates
When using a date property, you must select the date from the pop-up calendar. Click the Ellipsis icon in the Value column to display the calendar. The calendar opens with the current date and no time.
You can start over (or just delete a previous date and time) by clicking Clear All. After clearing the date, clicking the up or down triangle beside the date field sets it to the current date.
If the property you chose can have multiple values, and you want to search for more than one of those values, enter a new property condition for each value.
If you want to search for documents created or modified on a certain day, leave the time field blank. If you enter a time (and are using the equal operator), then the search returns only documents created or modified at that exact time on the selected day.
Entry of a time is not currently supported. If your search template has a time in the value field, the user cannot modify it. Using such a template, Workplace XT finds documents using dates and ignore the time.
If a stored search uses time and date, it finds only documents based on that time and date.
Press Tab to cycle forward through the various fields; press Shift+Tab to cycle backward.
When you open the calendar, the cursor is in the time field. Pressing Tab moves to the day field of the date. From there you can use the Left and Right Arrow keys to move to the other date fields. Then press the Up or Down Arrow to change the value. For example, pressing the Up Arrow key on the day field changes to the next day. Pressing the Down Arrow key on the year field changes to the previous year.
Pressing Tab after entering the date moves to the buttons at the bottom of the window. Select the button by tabbing to it and pressing the Spacebar. Or select a button by holding down Alt and entering "o" for OK, "c" for Cancel, or "a" for Clear All. After clearing, press the Up or Down Arrow to set today's date as a new starting date.