IBM Enterprise Records, Version 5.1.+            

Modifying security privileges for the Records Users role

You can modify the security settings so that a user assigned to the Records User role can create a version of a document that is declared as a record by another user, who is also assigned to the Records User role. To complete this task, must update the security of the appropriate document classes on the FPOS. Before you modify the document classes, you should run the security script wizard as part of the typical object store configuration process.

The default instance security on the Record Class is set to give the Records Manager User group rights to Minor Versioning and Major Versioning, which define security on the record itself. Users who cannot browse to the document due to container or folder security can still access the record through search or reports.

These are the document classes that you must update in the FPOS:
Default
Electronic Record
Email Record
Marker Record
Included with NARA properties
Digital Photography
PDF Record
Scanned Record
Web Record
Custom
Custom subclasses
  1. Launch FileNet Enterprise Manager as an object store administrator for the FPOS.
  2. Expand the Object Stores node. Select the FPOS that you want to modify, and expand the Document Class node.
  3. Refer to the list of Classes in this topic, and repeat the following procedure for each of the classes that apply to your environment:
    1. To select a Class, right-click the corresponding Class node and select Properties. For example, for the Record Class, click the Record Class node and select Properties.
    2. Select the Default Instance Security tab, then click Add.
    3. In the Select Users and Groups dialog box, select the appropriate Records User, then click OK.
    4. In the Default Instance Security tab, select the Records User.
    5. Select the Minor versioning and Major versioning checkboxes from the Rights list and click Apply.
    6. Click OK to close the Class Properties screen.


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Last updated: August 2011


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