Permission levels are a set of permissions that determine the combined type of access to an object granted to a specific user or group. Modify Content, for example, controls the user's permissions to check out a document, check in a document as a minor version, and cancel a document checkout.
You can set a permission to Allow or Deny. Such permissions can relate to other permissions. When you change an Allow or Deny setting, the change ripples to the related settings. For example, when you set Modify Content to Allow, then Modify Properties, View Content and View Properties also receive an Allow setting.
The following illustration shows you the current permission settings for the HR Managers group for a particular document. The permissions for Owner Control and Publish are set to Implicit Deny. Implicit Deny means that no specific setting exists. The group account is denied these access rights until access is granted through another means. The example shows that the HR Managers group has not been explicitly granted Owner Control and Publish access rights to this document, but note that members of the group might have been granted these access rights through some other means (for example, via directly assigned access rights or through membership in some other group). The remaining settings in this example are derived from a security policy. If needed, you can override any of these settings by selecting Allow or Deny for any setting.
The following table entries describe each permission.
Permissions | Description |
---|---|
Owner Control | The Owner Control permission grants a user complete control
of the object. The user can delete the object and set the security
for the object. By default, the user who adds an object to the object
store initially has Owner Control permission for that object.
|
Promote Version (documents only) | Promote Version allows the user access to promote and demote
documents. You can check out a document, check it back in as a major
version, cancel the document checkout, and promote or demote the document
version. For more information on versioning, see Manage document versioning.
Note: Application Integration does not have promotion and demotion
functionality.
|
Modify Content (documents only) | Modify Content allows the user to check out a document, check
the document back in as a minor version, or cancel the checkout.
Users cannot modify search templates, stored searches, publish templates, or workflows when using the appropriate designer tools with Modify Content access. Promote Version access is required to apply check out through the search or process designers. |
Modify Properties | Modify Properties allows the user to change the properties
for an object.
|
View Content (documents only) | View Content allows the user to view the contents of a document
object (including stored searches, search templates, workflows, and
entry templates). For example, if the object is a spreadsheet document,
the user can open and view the spreadsheet.
|
View Properties | View Properties allows the user to view the properties of a
folder or an object.
|
Publish (documents only) | Publish permission allows the user to publish an existing document.
Note: Publishing operations must be performed through Workplace.
|
Create Subfolder (folders only) | Create Subfolder allows the user to add a subfolder to an existing
folder.
|
File In Folder (folders only) | File In Folder allows the user to add documents to a folder.
Note:
|
Use the table below to determine the available permission levels for objects. Custom objects and publishing templates are not supported in Workplace XT.
Documents | Annotations (Image Viewer) | Folders | Custom Objects and Security Policies | Stored Searches and Publishing Templates |
---|---|---|---|---|
Owner Control Promote Version Modify Content Modify Properties View Content View Properties Publish | Owner Control Modify Content View Content | Owner Control Modify Properties Create Subfolder File In Folder View Properties | Owner Control Modify Properties View Properties | Owner Control Promote Version Modify Content Modify Properties View Content View Properties |