You can modify the appearance of your search page by removing elements and setting default criteria. The values you set affect only your own user name. If you hide items for a simpler search page, you can add them back by returning to the User Preferences Configuration page.
To set the search defaults
The following tables describe the fields where you set the defaults.
Filter Class | Select Show to show this option or Hide to remove it from the Search page. |
Default Filter Class | To set a class name that you use most of the time, click Select Class and then select the class from the list. The default filter class limits the results to entities that use this class. Check the Include subclasses box to also include entities in any of the subclasses of the class you selected. Click Clear to remove any class that you selected previously. |
Max Results | Enter a value between 50 and 5000 to define the number of entities to display in the Search Results. When users run a search, they can change this value if the Search Mode is Static. The Max Results field is not available for the Dynamic search mode. For details about Search Mode, see below. |
Multivalue Property | Select View Multivalue Property as Value if you want the search results to display all of the values of a multivalue property. Select View Multivalue Property as Link if you want the search results to display a link to a page that shows the values of a multivalue property. The View Property as Link option provides faster performance than View Multivalue Property as Value option. For example, an email record can contain a CC: multivalue property. To display all of the CC: values in the search results, select View Multivalue Property as Value. The search results contains a CC: column that displays address1, address2, address3, and so on. Alternatively, if you select View Multivalue Property as Link, the CC: column in the search results contains a hyperlink to a page that displays the CC: property values address1, address2, address3, and so on. |
Search Mode | Select Dynamic if the search results exceed 5000 entities and you need to sort the results. The Dynamic search mode ignores the Max Results value and is not subject to the 5000 entity limit. However, Dynamic search mode slows performance. Select Static if the search results do not exceed 5000 entities and system performance is an important consideration. The Search Mode enables you to customize the display behavior of the search results, such as when you click on the Name column to sort in alphabetical order, or reverse alphabetical order. Depending on the search mode that you have selected, the display and sorting behavior of the search results that you see might be different. An example of this is when you click on the Name column to sort in alphabetical order, or reverse alphabetical order. Dynamic search mode is useful when the search results exceed 5000 entities. IBM InfoSphere Enterprise Records initially displays the search results in alphabetical order. If you click the Name column, Dynamic search mode refreshes the search and sorts the results in reverse alphabetical order, displaying first the entity names that begin with the letter Z. By contrast, after you click the Name column, Static search mode does not dynamically refresh the search and displays first the entity names that begin at the location in the alphabet where the 5000 (or Max Value) entity limit occurs. Because a property-based or content-based search performed in the Dynamic search mode can return unlimited results, these results cannot be programmatically compared and have any duplication eliminated. A specific example is when you combine a property based search with a CBR search using the OR clause. In the search screen, the upper part is for property criteria, like the Document Title like > software, and below it is an AND/OR selection, followed by the clause Content Contains database for the CBR criteria in Metadata/Contents. If there is a document with the word database inside of it that also has the Document Title All database software, then this document will be listed twice. The first occurrence is because it matches the Document Title criteria, and the second occurrence is because it matches the CBR criteria. This duplication of search results is not an issue when searches are run using the Static search mode. The number of items returned in a search is known because the Max Value setting limits the contents of the search. |
Content Contains (records only) | If you do not use content searches, you can simplify the search page by removing the Content Contains selector. Choose Hide to remove it from your search page. |
The Property Criteria Settings determine the default search criteria that you specify in a search. For the standard IBM InfoSphere Enterprise Records search, you can select up to seven property criteria.
For greater efficiency, select the property criteria that you most frequently use in a search. You can select more criteria than you normally use, and only specify values for the properties you need in the current search. The search engine ignores property criteria for which you do not enter a value.
Property Name | Select a property from the menu. Items that are marked with an asterisk are FileNet P8 system properties. To remove a property, select the blank area at the top of the menu. |
Sort On | You can select one property by which you want the results sorted. Click the radio button in the row of that property. |
Operator | For each property type, select an appropriate operator. You can change it on the search page. |