IBM FileNet P8, Version 5.1.+            

Assign and review security permissions

Depending on your site settings, you can set security permissions when you add documents, when you check in a document, or when you view detailed information for a document or folder. Your administrator might also assign a security policy to set security based on a document's state. To change the security on document or folder, you must have the appropriate access rights.

TIP Permissions are also called access rights and the terms are used interchangeably. A group of access rights is called an access level.

Review permissions

You can review the security settings for a folder or document by using the Show Details button or the View/Modify Security command under the IBM ECM tab. You can also review permissions when you add or check in a document. Review the existing list of users and groups on the Security tab and modify the settings as needed.

To add a new user or group:

  1. Navigate to the Security tab. If you are viewing details from the Browse pane, you need to click Modify.
  2. Click the Groups or Users list to search for specific names of users or groups you want to add.

To remove a user or group:

From the Security tab, you can also remove a user or group. Select the name of the user or group you want to remove and click Remove.

To change permissions for a user or group:

  1. Navigate to the Security tab. If you are viewing details from the Browse pane, you need to click Modify.
  2. Click the name of the user or group to view the current settings for the selected user or group.
  3. Select the appropriate settings for each permission level, as needed. You can also click Advanced to explicitly deny a user or group specific access to a document or folder regardless of the permissions currently assigned to them in a different group.


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Last updated: July 2011


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