IBM Enterprise Records, Version 5.1.+              

(DoD Classified only) Creating the classified records security personnel access role

You can create the Classified Records Security Personnel access role on the IBM® FileNet® P8 system for use with the DoD Classified data model. A member of this access role can upgrade, downgrade, set the declassification timeframe, and declassify a classified record in IBM Enterprise Records.

You can skip this task if you are upgrading from FileNet Records Manager 4.0 or 4.5 and you already created the Classified Records Security Personnel access role.

Important: Be aware that users assigned the Application Engine Administrators access role are members of all defined access roles, including the Classified Security Personnel access role. For more information:
  • If your IBM FileNet P8 system is Version 4.5.1: See the IBM FileNet P8 help topic Application Engine > Admin Tools > Site Preferences > Access Roles preferences.
  • If your IBM FileNet P8 system is Version 5.0: See the IBM FileNet P8 Version 5.0 Information Center topic Working with documents > Working with documents with Workplace > Site preferences > Compound document preferences > Access roles.
Restriction: If you are going to run the IBM Enterprise Records Access Role tool in the Windows operating system, in order to correctly show the information in European languages (except English), you need apply the following settings using from the Command Prompt before running the tool:
  1. Set the font property to Lucida Console.
  2. Change the code page to relative Windows ANSI code page (from 1250 to 1257). For example, if you want to show French in DOS windows, run 'chcp 1252' to change the code page to 1252 (code page 1252 is Windows ANSI code page for West European Latin). For a full list of code pages, see the link to the Code Page Identifiers table at the end of this topic.
To run the Access Role tool:
  1. Refer to the planning checklist you completed for values you might need to complete these steps. See the link at the end of this topic.
  2. On your IBM Enterprise Records server, navigate to ier_install_path.
  3. Create the Classified Records Security Personnel access role, as follows:
    1. Run RMAccessRole.sh (UNIX) or RMAccessRole.bat (Windows) file and enter the required information. If the access role already exists on the object store, the script returns the following message: Access role is not created since the role name Classified Records Security Personnel already existed. No further action is required.
    2. Click the Create Role button.
    3. Close the command-line window.


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Last updated: August 2011


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