IBM FileNet P8, Version 5.1.+            

Updating properties

You access property information for a document when you click Properties on the toolbar or select Properties from a pop-up menu. You can also select one or more documents and update the associated properties for those documents at the same time. For example, when you change a date property, the new date is assigned to all documents. However, if you do not enter information for a specific property, the information originally assigned to that property is used. You can also click Reset to remove any changes you just made to the property. You cannot clear property values when you are updating properties for multiple documents.

Use Set Properties to modify specific properties. As you modify the properties for documents assigned to a specific document class, that document class is unavailable until you finish updating the properties. There might be some instances where the updated property information you entered is not assigned to some of the documents you processed. This instance occurs when a document in a version series, such as a minor version, is included with the multiple documents you are managing. Properties assigned to a minor version of a document are not modified when you are updating properties for multiple documents. You can manually change the property values for a document version through its information page.

Properties have various types and restrictions. The property type determines the method you use to specify the value. In general, you can simply follow the instructions on the page. Some of the following specific requirements and tips are listed.

Dates

When you specify a date, you can type the date or select it from a calendar. If the date format is set to display years in a two-digit format, the following restrictions apply:

Tip: If you need to specify years outside of this range, you can edit your user preferences to set the date format to use a four-digit year. See General settings for user preferences for more information.

Filtered choice lists

Some property choice lists allow you to filter the choices based on your input. The choice list displays all choices that start with the text you type. In addition, you can use an asterisk (*) as a wildcard character. For example, typing *Cla could find classes called Auto Claims and Claim Processing. (There is always an implied asterisk at the end of the text you type.)

Tip: Type "*" to display the entire list.

KEYBOARD TIPS:



Feedback

Last updated: July 2011


© Copyright IBM Corporation 2011.
This information center is powered by Eclipse technology. (http://www.eclipse.org)