Add users and groups to an object
You can specify the users and groups who are permitted to access an object while creating the object or by accessing the Security view of the object's information page. The procedure is slightly different depending upon the object. If the object is a container, you specify whether the settings are for the current folder only or for other levels as well.
To add a user or group to a container
- From the Set Security step (adding) or the Security page (Get Info), click Add
New.
- Select the appropriate Permission Behavior for the user or group that you will
select later.
- Select This folder only to propagate the security
setting only to the folder that you are creating or modifying.
- Select This folder and one level below to propagate
the security setting to the folder and the folder that exists directly below that
folder. This selection applies only to containers, not to documents. After selecting
this option you will see the following icon beside
the name of the user or group on the security settings page:

- Select This folder and all levels below to propagate
the security setting to the folder and all its child entities, including records.
Selecting this option displays the following icon
beside the name of the user or group on the security settings page:

- Click Select users/groups to specify the users and
groups who are permitted to access the entity. The Select Users/Groups page displays.
- Select the domain from the Select in drop-down menu.
- Select Users or Groups,
depending on what you want to add.
- Enter the first few characters of the name and click Search.
- Select one or more names from the list and click Accept. You can continue selecting
more users or groups.
- When the list is complete, click Accept.
- To modify the default security that was set, select a user or group name. Note that
there may be more than one instance of a name because you can set different permissions
for each permission behavior, as indicated by the icons:

- Choose Folder and select
Allow or Deny for each permission as appropriate. Then select Documents and choose those
Allow or Deny values. See Specify
Security Settings. Click Accept when finished.
- Click Finish or Apply when
finished specifying security for each user or group.
To add a user or group to a record
- From the Set Security step (adding) or the Security page (Get Info), click Add
New.
- Select the domain from the Select in drop-down
menu.
- Select Users or Groups,
depending on what you want to add.
- Enter the first few characters of the name and click Search.
- Select one or more names from the list and click Accept.
You can continue selecting more users or groups.
- To modify the default security that was set, select a user or group name.
- Select Allow or Deny for
each permission as appropriate. See Specify Security
Settings. Click Accept when finished.
- Click Finish or Apply when
finished specifying security for each user or group.