Security settings refer to the permission levels of a user or group to access an object. For example, if you have Owner Control permission for an object, you can exercise complete control over the object. The following table lists the permission levels and their descriptions.
For all permissions, you can select a checkbox either to turn a permission level on or off. If you click a checkbox to turn off an Allow permission, it is implicitly denied. The user or group might have membership in another group that allows that permission. If you select the Deny checkbox, then you are explicitly denying that permission for that user or group. Membership in another group that has the permission will not allow this user or group that permission level.
Permission | Description |
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Owner Control | Allows you complete control over an object. You can perform
all types of actions such as viewing its contents, viewing and modifying
its properties, and deleting the object (subject to hold restrictions).
By default, when you create an object initially, it has Owner
Control permission for that object.
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Modify Properties | Allows you to change the properties of an object and add a subfolder to a folder.
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View Content | Allows you to view the content of a record. For example, if the record is an MS Word file, you can open and view the contents of the file. Be sure to give the Records User group View Content rights at the document level; by default, members of the Records User group do not have rights to view content of the record and, therefore, will not be able to view a document once they declare it as a record.
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View Properties | Allows you to view the properties of a folder or object.
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Create Subfolder | Allows you to create a subfolder, if the object being created is a file plan, record category or record folder.
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File In Folder | Allows you to file a record in other folders,
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Promote Version | Allows you to promote and demote document(s) corresponding to the record on which the security is set. You can check out a document, check it back in as a major version, cancel the document checkout, and promote or demote the document version. |
Modify Content | Allows you to check out a document, check the document back in as a minor version, or cancel the checkout. Be sure to give the Records User group Modify Content rights at the document level; by default, members of the Records User group do not have rights to modify the content of a record and, therefore, will not be able to modify a document once they declare it as a record.
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