Search Designer can search for documents, folders, or
custom objects. You can also search for different objects at the same
time. Help usually refers to "documents," but in most cases you can
substitute the term "folders" or "custom objects" if you are designing
a search for those object types.
Use the Object Types tab
if you want to search for anything other than documents or you want
to find only certain types of documents. Note that there are many
types of documents, so you can choose a particular subclass within
the Document category. You can choose only one primary object type
(document, folder or custom object) or multiple object types per search.
To specify an object type or multiple object types:
- Next to Object Types, select any
of the following document types: Document, Folder, Custom
Object. Each of these object types has subclasses that
appear in the grid below as you specify an object type. You must choose
as least one object type. By default, the Document object type is
selected.
Custom Object is disabled by default and
you might not see it as an Object Type option. If you want to see
this option, you need to modify the General Settings in Site Preferences.
Note: If
you select more than one object type, the related subclasses from
each object type appear in a list format. Notice the Document, Folder and Custom
Object icons next to the object subclass.
- Click Update Subclass List to synchronize
the subclasses you selected for your objects.
Note: After
you modify the main object type selections and you want to select
the subclasses to limit your search, you must click Update
Subclass List first to update the subclass list that appears
in the grid below.
To select object subclasses:
- From the View menu, you can choose Editable, Read
Only, or Hidden. Users see only
Editable and Read Only search criteria.
- Select Editable to allow users to clear
one or more subclasses they do not want included in the search results.
They cannot select different subclasses.
- Choose Read Only to allow users to see
which subclasses you selected. They cannot change Read Only subclasses.
- Use Hidden if you do not want users to
see the subclasses. This is the default.
Note: Users should understand that if they deselect all subclasses,
they have told the system not to filter out anything. Therefore, the
search results will include all subclasses in the object type. If
you leave one subclass hidden, this won't happen. For example, you
might keep the Document subclass hidden but expose all other Document
subclasses (like search, entry, and publish templates). Users could
deselect all of the subclasses they see and the search would filter
out everything but the hidden document subclass.
- In the Object Subclass column, choose one of the subclasses from
the drop-down menu. To add more subclasses to the search criteria,
click on the next row and choose another item from the menu. The subclasses
you choose determine the list of properties you see when entering
property conditions. The relationship between multiple rows is always OR.
- Delete rows by clicking on the row and then click the Delete
a Row icon.
- While you can copy and paste rows, add blank rows by clicking
the Insert a Row icon, or move a row by clicking
the Move Row Up icon or the Move
Row Down icon, there is no reason to put rows in any particular
order.
Why does my content search return the search in the results?
A
search is a type of document. By default, all document types are included
in the search results. Your search always contains all text you entered
in the Words/phrases field, so the search is always found along with
other document types that contain the same text.
To avoid seeing
the search in the results, always choose the appropriate subclasses
for the object type. If you only want typical documents returned (such
as those created by word processing programs), choose only the Document
subclass.