Use the Search tab to locate objects within either the teamspace or the object store that match one or more search criteria. The Search tab provides the fields and buttons listed below. Click the link for details about each field or button:
To obtain a list of all the documents in a teamspace that match a specific word, your search might look like this:
You can also use search to obtain a list of all the objects in a teamspace of a certain type. For example, to get a list of all of the objects of a particular type, select the object type in the look for list, and leave the with keyword(s): field blank. To obtain a list of all meetings in the teamspace, your search would look like this:
If you are not in a teamspace, you can use search to obtain a list of all teamspaces in the object store. To find all of the teamspaces available to you, click the Home link (in the upper right corner of the TCM application page) if you are already in a teamspace. When you are not in any teamspace use a search like this to find all available teamspaces:
The above example assumes that you selected the Search tab while outside of a teamspace. You cannot search for the teamspace object if you are currently in a teamspace.
Select the type of object you want to find. Depending on the object type you select you will have additional options for defining your search:
object type: | find objects matching: |
---|---|
any object | keyword and its derivatives |
teamspaces | keyword and its derivatives |
tasks | keyword and its derivatives, assignee, task status, and/or the due date range |
meetings | keyword and its derivatives and/or the scheduled starting time |
documents | keyword and its derivatives, and/or the date of the last modification |
postings | keyword and its derivatives, and/or the posting date |
polls | keyword and its derivatives, poll author, and/or poll closing date |
keyword and its derivatives, and/or the date sent | |
teamspace members | keyword and its derivatives |
Select whether you want to search only the current teamspace or the entire object store. If you search the object store, the results will include objects from other teamspaces as well as documents in the object store that are not managed by any teamspace. (These may be documents added through FileNet Workplace or another application.)
For documents, polls, and discussion postings, search examines both the description (or title) of the object and the contents for matching content. Search will not return folder names.
Enter one or more keywords into the field to limit the search. Search will locate all occurrences of the keyword, as well as content that matches related word forms. Leave the field blank if you want a list of all of the specified objects in the teamspace or object store.
Keyword searches use the FileNet P8 Platform content-based retrieval (CBR) functionality for searching. You can enter one or more words, or a natural language query as the basis for the search.
If the user searches for: Search returns matches for: things things schedule things schedule, schedules milestones, schedules and other things milestones, milestone, schedules, schedule
The exception word list is configurable through the FileNet P8 platform. See Exception word list for more information, or contact your Content Engine system administrator.
For some object types you can specify a date range. Click the calendar to enter the upper and/or lower dates for the range. You can enter just a beginning (from:) or an ending (to:) date if you want the search to be open-ended. That is, enter just a starting date in the from field if you want to search for all items sent on or after the specified date until today.
Use clear to clear all of the fields. This deletes the entries from all of the fields for the current search form.
Use reset to restore fields to their previous values. This is useful if you are working with a search form that provides multiple fields. You can change a field back without resetting all of the other fields on the form. Reset is also useful if you want to use values from a previous search.
Search initiates the search using the entered criteria.
Search displays a list of objects matching the search criteria. If you have the proper access rights, you can go directly to the object by clicking on it from the list. If radio buttons are available next to the search result items, select the button to perform an action, such as adding the object to the clipboard.
See Searching and Searching a teamspace or object store for an object for more information.