Choose attendees or email recipients
When you schedule a meeting or create a new email message, you use this screen to select the meeting attendees or email recipients. Use add to display this dialog screen. You can add people from the teamspace or the enterprise or add external users.
Choose attendees or recipients from the teamspace members
- Select the All teamspace members tab to select from the teamspace.
- Select one or more members from the list. (Use shift-click to select a range of names. Use ctrl-click to select multiple names.)
- Click add selected to copy the user names to the Selected users list.
- To add all of the members of a teamspace team, select the team and click add selected to copy each of the team members to the Selected users list.
- Click ok.
Choose attendees or recipients from the enterprise
- Select the Enterprise users tab to add other users who are in the same enterprise, but who are not teamspace members or guests.
- Choose the domain, if your enterprise supports multiple domains. (Consult your administrator if unsure which selection to use.)
- Because there may be many, many entries in the enterprise list, you need to specify the first letter of the user you are looking for. This allows the system to return a manageable list of names. Type the first few letters of the name you are looking for. Whether you use the first letter of the first or last name depends on how the names appear in the enterprise list.
- Click search to search for matching names.
- Select one or more members from the list. (Use shift-click to select a range of names. Use ctrl-click to select multiple names.)
- Click add selected to copy the user names to the Selected users list.
- Click ok.
Choose external members
- Select the External users tab to add people who are not members of the teamspace and who do not belong to the enterprise. Each must have a valid email address.
- Enter a name for the user. Note that this name is only used to identify the person in the list of Selected users and within the teamspace, and does not need to match any other names used elsewhere for the person.
- Enter the email address for the user.
- Click add selected to copy the user name to the Selected users list.
- Click ok.