Polls tab
Use polls to ask other teamspace members a specific question. With a poll, you can select the members of the teamspace you want to participate in the poll. (A discussion is open to all members and guests of the teamspace.)
What do you want to do?
Adjust the list filters to control which polls are displayed on the page. See Filtering lists for more information.
You can link related items to a poll. See Related links for more information.
With a poll, you control the responses that the teamspace members can select. When teamspace members respond to a poll, they choose one of the available responses and can add a comment. You can also control whether or not other members of the teamspace will be able to view the results of the poll. Select hide poll results to hide the results from other poll participants. If you set a date for the poll to close, no more responses will be accepted after that date. The poll author can also edit, delete, or close the poll.
See Polls for more information.
Create a new poll
- Select the teamspace, then select the Polls tab to display the Polls overview.
- Click new poll to display the Create a poll dialog screen.
- Enter all of the information in the required fields. For information on setting the closing time, see Understanding date and time settings.
- To enter the responses you want to provide for the poll, click add under the responses area, and use the Poll responses dialog screen to enter the responses available to poll participants.
- To add participants, click add under the participants area, and use the Poll participants dialog screen to select the people you want to participate in the poll. Only teamspace members can participate.
- Click ok from the Create a poll dialog screen to submit the new poll.
When you create the new poll, each participant receives an email notification. The email includes a direct link they can use to go to the poll.
Once you create a poll you cannot change the available responses. If you want to make changes, close or delete the poll and create a new one.
Update an existing poll
- Select the teamspace, then select the Polls tab to display the Polls overview. Select the poll from the list. Adjust the list filters to control which polls are displayed on the page. See Filtering lists for more information.
- Click edit to display the Update a poll dialog screen.
- Use update to update the list of participants, if desired. Change the closing date, priority, or results display setting as needed. New participants are notified via email.
- Click ok to submit the new poll settings.
Once you create a poll you cannot change the available responses. If you want to make changes, close or delete the poll and create a new one.
Display the results of a poll
- Select the teamspace, then select the Polls tab to display the Polls overview. Adjust the list filters to control which polls are displayed on the page. See Filtering lists for more information.
- Select the poll you are interested in from the Polls list to display a summary of the results so far. (You must be authorized to view them.)
- To view more details (such as comments from individual responders) click Show results detail to display a pop-up you can use to view responses and comments from each member. On the Poll Results Detail popup, click the + symbol to expand the responses and see the responders for each one.
- Select close from the upper right-hand side to close the poll result window. Click refresh to update the responses.
Respond to or change a response to a poll
- Select the poll you want to respond to. Adjust the list filters to control which polls are displayed on the page. See Filtering lists for more information.
- When the Poll Detail screen appears, select respond.
- Choose a response, and enter additional comments in the Respond to a poll dialog screen.
- Click ok.
- If you later decide to change your response, you can select the poll and use the respond command to display your previous response. Edit your selection and comments, then click ok to replace your previous response with the new one.
Close a poll
You can either set a date and time for the poll to close (in which case it will close automatically) or manually close a poll, as follows:
- Select the poll from the Polls list. Adjust the list filters to control which polls are displayed on the page. See Filtering lists for more information.
- When the Poll Detail screen appears, select close. (If close is not available, you do not have sufficient permission to close the poll.)
- The poll will appear in the Polls list but is displayed in a different color and with a different icon. If authorized, participants can view the results but they cannot add new responses.
NOTE Once a poll is closed, it cannot be reopened. If you manually close a poll before the scheduled closing date, participants are not notified. By default, only a teamspace administrator or the author can close a poll.