Meetings

Using TCM, you can schedule and participate in meetings through an online meeting vendor from within a teamspace. When you participate in a meeting from within a TCM teamspace, you and other participants can share teamspace documents and you have access to other items contained in or referenced from the teamspace.

NOTE  Meeting functionality requires a third-party meeting application such as WebEx. Refer to the Team Collaboration Manager Installation Guide and Configuring the third-party meeting vendor settings for more information.

When you create a meeting, the TCM application sends email notifications to all of the attendees. Each notification contains a link to join the meeting and a link to the teamspace. The notification email also provides an electronic calendar item (called an "iCalendar" file) that can be used to add the meeting to a scheduling program.

Teamspace members, other members of the enterprise, and external users can participate in meetings, as long as they have a valid email address. Each potential meeting participant receives an email invitation. The invitation includes a link that can be used to launch the meeting vendor's application and join the meeting.

The creator of a meeting automatically becomes the host of the meeting. The host is the only person who can start the meeting. If other users use the attached iCalendar file to add the meeting to a scheduling program (such as Microsoft Outlook) their responses to accept or decline the meeting are sent directly to the meeting host.

NOTE  External members can be invited to meetings but will be denied access to the teamspace and to any of the features provided by the TCM application, such as related links or other teamspace objects. Be sure to manually forward reference information to the external users via email or some other method.

For specific procedures related to meetings, see Meetings tab and Create or edit a meeting. For information on using related links with meetings, see Related item links. For information on configuring or changing the configuration of your meeting vendor see Configuring the third-party meeting vendor settings.