Meetings tab

The Meetings tab displays information about each meeting for the teamspace. You can control which meetings are displayed by Filtering lists.

Select a meeting from the list to display additional information about the meeting in the Detail area.

What do you want to do?

For more information on using the meetings feature see Meetings. For information on setting meeting times for users in different time zones see Time settings.

Administrators should also refer to Configuring the third-party meeting vendor settings.

Hosts and attendees

The meeting creator automatically becomes the meeting host and is included in all email notifications related to the meeting. The meeting host creates the list of meeting attendees either when the meeting is first created, or later by editing the meeting. The host and other members of the teamspace (with sufficient permissions and meeting vendor credentials) can edit a meeting and update the attendee list, change the time, or update the agenda. See Choose attendees or email recipients for more information on adding attendees.

NOTE  Only the creator of a meeting can be the TCM meeting host. The meeting creator cannot designate another person as the host.

Meeting vendor credentials

Your third-party meeting vendor may require that you obtain a separate user name and password before you can sign on and participate in a meeting. You will also need this user name and password when you create a meeting. When you create or edit a meeting you have the option of saving your meeting vendor credentials for all of your future meetings hosted through that meeting vendor.

NOTE  If you select Save my credentials and don't show this again, you will not see the meeting vendor credential fields in the future. If you need to change your meeting credentials, your system administrator will need to remove the saved credentials for you. For more information administrators should refer to Changing a user's saved meeting credentials.

Using meetings with an online scheduling program

The application sends an email notification to each meeting attendee when the meeting is created. Double-click the meeting.ics attachment in the email to open a file you can save to your electronic scheduling program (such as Microsoft Outlook calendar).

If you do not have the email, select the meeting from either the TCM application Home tab, the Overview tab, or from the Meeting tab for the teamspace. (You might need to adjust the filters to display the meeting.) Click add to my calendar.

Start or join a meeting

Click the start meeting or join meeting link in the meeting invitation email to go directly to the meeting. If you do not have the email, you can start or join the meeting as follows:

  1. Select the meeting from either the TCM application Home tab, the teamspace Overview tab, or from the meeting tab for the teamspace. (Adjust the filters to display the meeting, if necessary.)
  2. Click join meeting. (If you are the meeting host, click start meeting.)

Delete a Meeting

  1. Select the meeting from the list on the Meetings tab.
  2. Select delete from the action bar.
  3. You might be prompted to enter your meeting credentials. Confirm the deletion by entering your credentials (if prompted) and clicking ok.

All of the attendees automatically receive an email notification when a meeting is deleted.

Send an email about a meeting

  1. Select the meeting from the list on the Meetings tab.
  2. Select send email from the action bar. See Sending email for more information.

Add a meeting to an online scheduling program

Double-click the meeting.ics attachment in the email to open a file you can save to your electronic scheduling program (such as Microsoft Outlook calendar).

If you do not have the email, select the meeting from either the TCM application Home tab, the teamspace Overview tab, or from the meeting tab for the teamspace. (You may need to adjust the filters to display the meeting.) Click add to my calendar.