TCM application users use teamspaces as a virtual working area where they can collaborate on tasks, documents and work processes. The teamspace provides a framework for exchanging documents, discussions, and ideas. Within a teamspace you can have an open-ended discussion, or conduct a poll with a defined set of responses. Teamspace members can share documents and emails, and schedule meetings and tasks.
For information on how you can use teamspaces, see the procedures listed for The Overview tab.
The creator of a teamspace usually selects the members of the teamspace and specifies their role within it. The creator can also add guests to the teamspace. Guest members are restricted in the types of actions that they can perform, but they can still participate in many of the collaborative activities. In general, guests can observe the activities of the team, but cannot add any content to the teamspace.
Each person added to the teamspace receives an email invitation that includes a link to the teamspace. This link allows each member to access the teamspace easily.
Teamspace members can build a personal list of frequently used teamspaces through the add to my teamspaces action. Once a teamspace is added to the list, it is displayed on the Home tab of the TCM application each time the member signs in.
Although you might be added to many teamspaces, you might not want to actively participate in all of them. You can decide which teamspaces to add to your "My Teamspaces" list. When you visit a teamspace for the first time, you are prompted to save it to your list of teamspaces. If you choose not to add it then, you can add it later with the add to my teamspaces action.
To remove a teamspace from your list, select its radio button from the list on the Home tab, then select remove from list.
See The Overview tab for information on what you can do from the teamspace overview tab.
When a teamspace is no longer needed, a teamspace administrator or other member with sufficient rights can deactivate it. Content in a deactivated teamspace can be viewed by authenticated users of the system, but no one can make any changes to the content. When a teamspace is deactivated, it can still be added to a user's own list of teamspaces.
CAUTION Once a teamspace is deactivated, it cannot be reactivated, even by the teamspace administrator. To use the teamspace as a template for other teamspaces, you must save it as a template before you deactivate it. Once deactivated, it cannot be saved as a template.