You can apply a retention hold to an application group by using the Enhanced Retention
Management feature of the Content Manager OnDemand administrative client. All
documents that belong to the application group are locked and cannot be deleted from the Content Manager OnDemand server. Use this method to set retention holds that apply to the
batch mode export and import process.
About this task
An application group on the
Content Manager OnDemand server has a default
disposition schedule. After you place a retention hold on the documents in an application group, the
default disposition schedule is replaced and the documents are locked down until released by
IBM® Enterprise Records. In this way,
IBM Enterprise Records
controls expiration processing for the documents in the application groups. You can then declare the
documents as records by using
IBM Enterprise Records.
Procedure
To apply a retention hold to a load or group before federation:
- On the Content Manager OnDemand server,
implement the Enhanced Retention Management system.
- Assign a hold to the application groups that contain documents that you are going to declare as
records in Content Platform Engine. Internally, the Content Manager OnDemand server overrides the default
disposition schedules for those documents.
- Use IBM Enterprise Records to manually declare the exported documents in
Content Platform Engine as records. The disposition schedule is now controlled by IBM Enterprise Records.