IBM FileNet P8, Version 5.2.1            

User roles in FileNet® P8 process applications

Within a process system, different users perform various activities.

Multi-step business processes center on the systematic routing of documents and information, with each step completed by the appropriate participant or an automated program. An individual workflow automates the routing and processing of a particular type of document, or set of documents, for a specific business process.

The following table provides examples of process system users and typical activities those users might complete.

User Activity
Participant Participate in a workflow, which includes locating and completing assigned work, and possibly tracking workflow status. Launch a workflow, which starts the process specified in a workflow definition.
Workflow Administrator Manage work in progress, which includes tracking the status of and potentially changing running workflows.
Workflow author Design a workflow, which includes defining each step (activity) in a workflow, determining the order that the steps are performed, deciding on the participant for each step and what information is required to complete the step.
System Administrator Set up and maintain a Process system, which includes installing, configuring, and maintaining all system components (servers, databases, and software).
Developer Develop custom applications, which involves developing applications to create, participate in, or manage workflow processes.


Last updated: October 2015
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