IBM FileNet P8, Version 5.2.1            

Managing system fields

You can modify the list of exposed system fields on a roster, queue, event log, or application space. Exposing a field makes it available for use in a search filter or an index.

Adding a system field to the list of exposed fields does not create the field; the workflow system does that. In the same way, removing a field from the list of exposed fields does not delete the field; it simply makes the field unavailable for use in a search filter or an index.

Requirements for system field exposure fall into three categories.

To add, remove, or modify system fields:

  1. If the Properties window is not already displayed, select the icon of the queue, roster, event log, or application space you want to modify and click Properties on the toolbar.
  2. Click the System Fields tab.
  3. Click New to display the System Fields Selection window. The Available items window contains a list of the optional system fields.
  4. Add or remove system fields.
    Important: You cannot remove a system field under the following conditions:
    • The system field is a mandatory field.
    • The system field is currently used in an index. You must first delete the field from the index.
  5. Click OK to close the System Fields Selection window. Process Configuration Console automatically enters the Field Type and Length of each selected item. You cannot change the field type of any system field; in rosters and queues, you can change the length of non-mandatory system fields that are strings.
    Important: You cannot change the length of any system field in an event log.
  6. Click OK when done.
  7. Click Commit Changes on the toolbar to apply this change to your isolated region. You can commit the changes immediately, or you can wait until you have finished all your changes.
    Important: Following the committal, the changes are reflected in the runtime environment only in work items that were created after the committal or in work items that entered the queue after the committal.


Last updated: October 2015
bpfc018.htm

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