IBM FileNet P8, Version 5.2.1            

Editing workflow fields

You can change the values of many of the displayed workflow fields. For simple data types, you can edit "in place" in the results table or update multiple cells with a single new value.

Changes made at the workflow level affect all work items contained in the workflow, and the values currently displayed do not necessarily represent the values of the underlying work items. To edit array data types, use Edit Field Values. See the information that follows for details of these three editing techniques.
Tip: When you change a work item and save the changes, the changes are not displayed in the workflow roster until you unlock the work item.
Process Administrator displays a column for every field in each workflow or work item that it retrieves. However, not all fields are common to every row, since each work item can contain different user-defined data fields. Process Administrator indicates that a field does not apply to the row by displaying dashes (--------) in the field. You cannot edit fields containing dashes.
Important: Modifying a work item in the Delay and InstructionSheetInterpreter system queues can have unexpected consequences. Do so only if directed by your FileNet®support representative. In addition, do not edit fields in the CE_Operations component queue.
Table 1. Search criteria to edit workflow fields
Criteria Value
Look for Workflows or Work Items
In Workflow Roster or
Search mode Edit
Select multiple rows? Yes
Requires prior lock? Yes (manual or automatic)
Retains lock status when done? Yes


Last updated: October 2015
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