IBM FileNet P8, Version 5.2.1            

Determining local and global dates

The dates that are used in searches in the system must correctly reflect the reference dates in the original documents: birth or death certificates, letters of credit, and others.

There are several types of dates:

Date of reference
The date of reference is expressed in the content of a physical document or transaction that is used in daily business collaboration.
Date of record
The date of record is assigned by a user in a date field of an electronic document either in the pre- or post-committal stage.
Date of entry
The date of entry is assigned by the system that created the document.

The date of entry might align to the date of record or reference depending on the lag in the entry system that might be several days. In the conduct of business between the users of the system and their customers, the ideal case is to be able to search on dates of record, view document content, and examine the dates that are viewed in the document and hope they are the same.

The users of the system also place a lot of value in the date of entry, because that defines their limit of responsibility or liability; whatever the nature of the discussion with their customers, they cannot be held responsible for handling transactions and documents prior to their existence in the system

In this case, the backend system consists of two subsystems: the IBM® FileNet® P8 and FileNet Image Services subsystems
  1. The IBM FileNet P8 subsystem consists of the following components:
    • Content Platform Engine
    • Application Engine
    • Client applications such as Workplace or Workplace XT
    • Applications such as IBM Enterprise Records
  2. The FileNet Image Services subsystem consists of the following components:
    • The FileNet Image Services server
    • Clients applications such as FileNet IDM Desktop, FileNet IDM Desktop/WEB Services/Open Client, and Image Services Resource Adapter

Pre-committal systems that feed documents into the backend system are document imaging and data extraction and indexing systems such as IBM FileNet Capture, BatchIt, and HPII.

Each subsystem handles dates as follows:


Last updated: October 2015
p8pca028.htm

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