You can create database fields to store the values of corresponding source fields
(such as workflow fields) so that these values become searchable.
Database fields are also known as exposed fields. Using exposed fields in workflow
definitions requires two steps:
- In Process Configuration Console, the workflow administrator creates an
exposed field on the Data Fields tab in the Properties dialog for the
roster, queue, or event log.
In Process Configuration Console, the
Exposed Data Fields dialog box helps you achieve consistency in exposed
field names across queues, rosters, and event logs in the isolated
region. All exposed fields that have been defined and committed are
listed. Choosing a field from the list creates an exposed field of the
same name and type in the selected queue, roster, or event log.
- In Process Designer in the Workflow Properties - Data Fields dialog box, the
workflow author selects an appropriate field from a list of exposed fields.
If the workflow author did not previously create a corresponding workflow
field, the selection causes a workflow field of the same name and type to be
created. The exposed field can be used at any step in the workflow.
In
Process Designer, lists all exposed fields that exist for the isolated
region. Choosing a field from the list creates a data field of the same
name and type in Process Designer.
To select a field name:
- If the Exposed Data Fields dialog box is not already displayed, select the
Data Fields tab from the item
Properties.
- In Process Configuration Console, select the Data
Fields tab from the item
Properties.
- In Process Designer, select the Data Fields tab
on the Workflow Properties dialog.
- Click Exposed Data Fields on the data fields
toolbar.
- To add fields, select one or more items from the list on the left and click
Add.
To remove fields, select one or more items from the Selected
fields list and click Remove.
Tip: To quickly find the desired field, enter the first few letters
of the field name in the small box above the list.
- To see where a field is currently used, select one or more fields and click
Details. The Field Name Details dialog box displays the rosters, queues, and
event logs where each field is defined.
- Click OK when done.