IBM FileNet P8, Version 5.2.1            

Workflow properties - Advanced

On the Advanced tab of the Workflow Properties, specify the following items for advanced functionality.

Roster

Event log

Note: For both rosters and event logs:
  • You will generally work with your workflow system administrator to determine which roster and which event log should be specified for a workflow definition. Use of multiple rosters can help a workflow administrator to locate work items of interest more quickly. Use of multiple event logs can distribute the data over multiple logs and help a workflow administrator to find log information more quickly.
  • After the workflow definition is transferred to the workflow database, you cannot specify a different roster or event log for the workflow. The originally specified roster or event log is in effect for all versions of the workflow definition.
  • A workflow definition based on a previously defined (base) workflow inherits the event log and roster specified in the base workflow.

Condition identifier

Deadline

In the Deadline field, you can optionally enter a number and choose the units (minutes, hours, days, weeks) to specify a time limit for the workflow to be completed, if appropriate. To specify a reminder, specify an amount of time prior to the deadline expiration.

The deadline indicates an amount of time relative to the time that the workflow was launched. If a reminder is set, the tracker assigned for this workflow will receive a reminder of the pending deadline.

Tip: Workflow participants do not receive notification of a workflow deadline. The tracker is notified if email notification is enabled. To enable workflow participants to receive notification of reminders and deadlines, specify deadlines and reminders for individual steps.

Enable email notification

Include when Workflow Collection is transferred

When Include when Workflow Collection is transferred is enabled, the current workflow definition will be transferred when you click File > Transfer Workflow Collection. If you do not intend to transfer this workflow definition with the workflow collection, clear this option. (You might want to have a workflow definition for documentation purposes.) You can transfer this workflow definition separately by clicking Action > Transfer workflow.

Include when Workflow Collection is validated

When Include when Workflow Collection is Validated is enabled, the current workflow definition will be validated when you click File > Validate Workflow Collection. To exclude this workflow definition from validation, clear the check box. You can validate this workflow definition separately by clicking Action > Validate workflow.

Rules

Tip: In the step properties, you can select rule sets and change the execution order. For information about specifying rules in the properties of the selected step see Activity steps - Rules (or the appropriate topic for other types of steps: Submap step, System step, and Component step).


Last updated: October 2015
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