IBM FileNet P8, Version 5.2.1            

Security issues for Process Administrator functionality

Access rights for the workflow rosters and work queues determine the information that is displayed in the results pane by Process Administrator, and how Process Administrator updates work items and performs various tasks.

In the context of Workplace and Workplace XT, you might need access-role membership to see the Process Administrator link in the list of Admin tools. For more information, see Access roles for using Process applications (Workplace and Workplace XT).

You must log on as a member of the workflow system administrator group to modify items in an active workflow. For more information, see Users and groups required by FileNet P8.

Displaying search results

When you perform a search in edit mode, regardless of where you choose to look (that is, what you select from the In list), Process Administrator gathers part of the results—the fields that are not exposed—from the queue in which the work item currently resides. If you have access rights to the workflow roster but not to the queue, the work item is not displayed by Process Administrator. If you perform the same search in read-only mode, the work item is displayed by Process Administrator.

Editing and managing work

When you make edits on the workflow level or perform tasks that affect an entire workflow, Process Administrator does not update work items in a queue to which you do not have access rights. For instance, if you attempt to delete an expense reimbursement workflow that currently has one work item in the WriteChecks work queue and you do not have access rights to WriteChecks, Process Administrator deletes all work items for the workflow except that one. If the remaining work item is a root work item, the workflow still shows in the results pane; if the remaining work item is not a root work item, the workflow does not show in the results pane. For more information, see About workflows vs. work items.



Last updated: October 2015
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