IBM FileNet P8, Version 5.2.1            

Versioning

You can create different versions of content to maintain a history of changes and to control which users can change the content at a particular point in time. The set of versions for a single document is called a version series. You can implement a two-level versioning scheme, in which a document version is either a major or minor version. Minor versions typically denote an in-progress document, whereas a major version typically denotes a completed document.

In addition to version numbers, the system maintains a state property that indicates the current state of each version of the document. You can configure the names that are associated with these states to more closely match your document management processes. The states are as follows:
In Process
A work-in-progress version. Only one version of a version series can be in process.
Reservation
A document that is checked out for modification. Only the latest version of a version series can be reserved.
Released
A document that is released as a major version. Only one major version of a version series can be released.
Superseded
A version that is superseded by another version. Many versions in the version series can be superseded.
The following table illustrates how two-level versioning works. Bold text indicates property values that changed as a result of the user action.
User action Description Resulting version and status changes
Add Bob adds a document as a minor version.
Minor version 0.1 is created with a status of In process.
Check out Bob checks out the document.
Minor version 0.2 is created with a status of Reservation.
Save content Bob saves the reservation at the end of the day, but is not ready to check in a new version yet.
The version and status are unchanged.
Check in Bob makes more changes and checks in the document as a minor version.
Minor version 0.1 status is changed to Superseded. Minor version 0.2 status is changed to In process.
Check out Susan checks out the document and makes additional changes.
Minor version 0.3 is created with a status of Reservation.
Check in Susan checks in the document as a minor version.
Minor version 0.2 status is changed to Superseded. Minor version 0.3 status is changed to In process.
Promote version Bob reviews his document and determines that it is ready, so he promotes it to a major version.
Minor version 0.3 is changed to major version 1.0. The status is changed to Released.

Additional capabilities in the versioning model are as follows:


Last updated: October 2015
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