IBM FileNet P8, Version 5.2.1            

Auditing move content events (maintaining a chain of custody log)

You can configure move content audit records to include the values of specific properties that are associated with the document that is moved. Adding these properties allows you to include more detailed information about the document that is moved. Such additional information can later be used for searching and analyzing the audit log.

About this task

An important part of records management includes maintaining a proper chain of custody for items that are declared as records. The chain of custody refers to the chronological documentation or paper trail detailing the retrieval, custody, control, transfer, analysis, and disposition of a record throughout its lifetime.

Moving content that was declared as a record from an external repository to a Content Platform Engine object store is an event that affects the chain of custody and therefore must be recorded. You can use Content Platform Engine auditing capabilities to audit move content transactions. Move content auditing can record content movement activities for both new and previously federated documents.

At a minimum, move content audit entries include the following default information:

The following procedure is an overview of the procedure for configuring auditing for move content with custom properties. For detailed information about how to configure audit logging, see Configuring auditing for a property.

For more information about viewing the audit log, see Viewing audit entries.

Procedure

To configure auditing for move content events:

  1. Enable auditing at the object store level.
  2. Extend the Move Content Event class to add the properties that you want to be included in the move content audit record.
  3. Enable auditing for Move Content Event for the class that you identified as your target class in your move content rule. Select None for the Object State Recording level. This setting might have a significant performance impact.
  4. Map properties from the target class to the properties that you added to the Move Content Event class.


Last updated: October 2015
auditing_move_content_events.htm

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