IBM FileNet P8, Version 5.2.1            

Choosing from a list of user database fields

You can create database fields to store the values of corresponding source fields (such as workflow fields) so that these values become searchable.

Database fields are also known as exposed fields. Using exposed fields in workflow definitions requires two steps:
  • In Process Configuration Console, the workflow administrator creates an exposed field on the Data Fields tab in the Properties dialog for the roster, queue, or event log.

    In Process Configuration Console, the Exposed Data Fields dialog box helps you achieve consistency in exposed field names across queues, rosters, and event logs in the isolated region. All exposed fields that have been defined and committed are listed. Choosing a field from the list creates an exposed field of the same name and type in the selected queue, roster, or event log.

  • In Process Designer in the Workflow Properties - Data Fields dialog box, the workflow author selects an appropriate field from a list of exposed fields. If the workflow author did not previously create a corresponding workflow field, the selection causes a workflow field of the same name and type to be created. The exposed field can be used at any step in the workflow.

    In Process Designer, lists all exposed fields that exist for the isolated region. Choosing a field from the list creates a data field of the same name and type in Process Designer.

To select a field name:

  1. If the Exposed Data Fields dialog box is not already displayed, select the Data Fields tab from the item Properties.
    • In Process Configuration Console, select the Data Fields tab from the item Properties.
    • In Process Designer, select the Data Fields tab on the Workflow Properties dialog.
  2. Click Exposed Data Fields on the data fields toolbar.
  3. To add fields, select one or more items from the list on the left and click Add.

    To remove fields, select one or more items from the Selected fields list and click Remove.

    Tip: To quickly find the desired field, enter the first few letters of the field name in the small box above the list.
  4. To see where a field is currently used, select one or more fields and click Details. The Field Name Details dialog box displays the rosters, queues, and event logs where each field is defined.
  5. Click OK when done.


Last updated: October 2015
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