To view work that is currently in progress, you can search
for workflows or work items. In addition, you can count the number
of workflows or work items in a specific roster, queue, or event log.
To count or search for workflows:
- In the Look For field in the search
specification pane, select the type of information you want to see.
Table 1. Workflow information
to count or searchWorkflow information |
Description |
Workflows |
A summary view of the workflows that are currently in progress. Process
Administrator bases the summary information about the root work item.
The root work item is the first work item created for the workflow.
The changes made during subsequent steps are not reflected, so the
displayed field values are often outdated. If your search criteria
are based on fields that can change during the processing of a workflow,
you can select work items instead of workflows.
|
Work items |
The smallest individual piece of a workflow. The term "work
item" is often used interchangeably with "step," although
steps involving more than one participant and are made up of one work
item per participant. |
Events |
A list of the actions that have occurred during the life of
the workflow. For instructions on viewing events, see View event logs. |
- In the In field, select the area
you want to search.
Table 2. Work
item information to count or searchWork item information |
Description |
Workflow roster |
Contains a list of all work items currently being processed.
Workflow rosters contain the current location and other information
about all workflows and work items. |
User queue |
Contains work items that are waiting to be processed by a workflow
participant. |
Component queue |
Contains work items that are waiting to be processed by a custom Java™ component. Contains work items that are
waiting to be processed by a custom Java or Java Message Service (JMS) component.
|
Work queue |
Contains work items that are waiting to be processed by any
of a group of users, or by a custom or FileNet® P8 provided step processor. |
System queue |
Contains work items that are waiting to be processed by a workflow
system server process. |
Event log |
Contains information about events related to work item processing. |
- Select the specific roster, queue, or event login which
to search by selecting one of the choices from the Select
one list.
- In Search mode, select one of the
following modes:
- In Edit mode, all workflow fields are displayed,
and you can manage workflows and edit workflow properties.
- In Read only mode, only the exposed system
and data fields are displayed, and searches complete more quickly.
The search mode does not apply to searches for events.
Remember: Your access rights can cause edit and read
only modes to display different results. See Security issues for Process
Administrator functionality for more information.
- Specify the Maximum returned per set value.
This value determines the number of workflows or work items to be
retrieved at a time. You can increase this number to take better advantage
of the ability to update multiple rows at a time. The higher you set
the number, the longer the search takes to complete.
- To search additional criteria such as a user name or a
date range, and to set the order in which the results are displayed,
click the Criteria tab, and select the options
you want. See Set the search criteria for more information.
Tip: To limit your search to one or more specific users when
searching in user queues, click the Users tab,
and select the desired user names. By default, the search returns
all users. See Search for work assigned to specific users for more
information.
- To choose the columns to be displayed in the results, click
the Results Options tab, and select the columns
to include or exclude from the results pane. See Results options for
more information.
Tip: Click the New
Search tab to reset the Criteria and the Results
Options tabs. The top portion of the search specification
pane remains the same.
- To see how many entries match your criteria, click Search
Count. To view the entries that match your criteria, click Find
Now.