IBM FileNet P8, Version 5.2.1            

Open a workflow definition in Diagram mode

In Process Designer, you can open workflow definition files in two formats: PEP format, the native format for Process Designer, and XPDL 2.0 format, a standard format for Business Process Modeling Notation. For both formats, the workflow definition is represented as a workflow collection. For an XPDL file that contains more than one workflow definition, the first workflow in the collection will display.

If you open a workflow definition that was created in Process Designer in Design mode, the map might contain additional step types and other symbols that are not supported in Diagram mode.

You can open workflow definitions stored in either an IBM® FileNet® repository (object store or CS library), or in your local file system.

To open a workflow definition from an object store or library

  1. From the Process Designer File menu, choose FileNet > FileNet Open/Checkout.
  2. Open the appropriate object store or library, then locate the workflow definition file—PEP or XPDL.
  3. Select the workflow definition file, then choose Checkout or Copy.
    • Checkout opens the file for editing and locks the file in the object store or library until you check in a new version of the file.

      For Workplace or Workplace XT, the file is checked out using the default settings from the object store—exclusive (default) or collaborative.

      Checkout is not available if the file is currently checked out by another user and you do not have permission to assume the checkout. If the file is currently checked out to you or you have permission to assume the checkout, you can assume the checkout.

      For Workplace or Workplace XT, if the file is checked out exclusively, only the lock user can assume the checkout.

    • Copy opens a copy of the file and does not lock the original file. If you change the file, you can save it with a new name; you cannot check it in as a new version of the original file.
  4. Click Open.

To open a workflow definition from your local file system

  1. From the File menu, choose Open.
  2. Browse to the folder where the file is stored.
  3. Select the workflow definition file—PEP or XPDL, then click Open.


Last updated: March 2016
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