FileNet P8 Platform, Version 5.2.1            

Search access rights

A stored search or search template is stored as a versionable document in the Stored Search class.

For security purposes, a search is like any other versionable document except that the Publish access right is hidden except in Administration Console for Content Platform Engine, which prevents users and authors from publishing searches. See the Search Designer Help for information on creating searches.

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Acquisition and inheritance

The user who creates a search specifies its security. Unless the user makes a change, the search acquires the security of the Stored Search class along with any security policy that might be assigned. Subsequent updates to the Stored Search class have no effect on existing searches.

A stored search can optionally inherit from a folder security parent and from a security policy.

Access rights defined
Table of search access rights
Access right Meaning
Owner Control Any operation including modify security, change owner, and delete
Minor Versioning Not supported in Search Designer
Major Versioning Check out and check in the search as a major version, cancel a checkout
Modify Properties Edit custom properties, rename the search
View Content Execute the search, view search criteria, copy the search
View Properties View properties and security
Publish Publish a stored search or search template
Using searches in Workplace and Workplace XT

Workplace and Workplace XT users have various ways to access documents.

  • To execute a search, the user must have at least View Content access rights to the search.
  • A user who browses to a document or search must have at least View Properties access rights to the folders in the path.
  • A search can retrieve documents that the user could not access by browsing.
  • For a property search, the document list includes a document if the user has at least View Properties access rights to the document.
  • For a content search, the document list includes a document if the user has at least View Content access rights to the document.


Last updated: March 2016
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