A workflow group is a named collection of one or more users or groups that can be assigned as workflow participants.
The Workflow Groups table displays all workflow groups in the workflow definition—workflow groups inherited from a base workflow and workflow groups created in the current workflow.
An
Inherited symbol indicates items inherited from a base workflow. You
can change the assigned users for a workflow group but you cannot
delete the workflow group.
An
Overridden symbol indicates inherited items that have been modified
in the current workflow definition.
While not required, at least one user should be assigned to the F_Trackers workflow group in each workflow definition.
Assign specific users if the same users will receive the work every time the workflow runs. Do not assign specific users if different users receive the work each time the workflow runs.
If you change the name of a workflow group or you delete a workflow group, the change is updated in all steps where the workflow group is used as a parameter. However, the change is not reflected in expressions where the workflow group is used.
For systems using Active Directory, if a base group has been set above Users and Groups, members of that Builtin group will be available for selection in user and group lists. These users should not be used as workflow participants.
The list of available participants consists of the users and groups defined in the FileNet® P8 system you are currently working in. If you will also execute this workflow definition in another FileNet P8 system, that system must also include the users and groups you assign to the workflow group.
If a step will be processed by a workflow group, the actual users or groups must be specified for that workflow group before the step executes in a running workflow.
To specify the steps in the workflow where the selected workflow group will be used Click Field Usage, then select the appropriate steps. See Field Usage for additional information.
If a question mark (?) is displayed next to a user name in the list of selected users, that user is unknown—the name might have been removed from the list of users.