In the Workflow Properties, define all data fields that are to be used in any step in the workflow. When you later define each step, you indicate the following items: which data fields are parameters for that step, and what access the user is to have to modify the values.
For general information about data fields, see Workflow and database fields.
The Data Fields table displays all data fields in the workflow definition—data fields inherited from a base workflow and data fields created in the current workflow.
An
Inherited symbol indicates items inherited from a base workflow. You
can change the value or description of an inherited data field, but
you cannot delete the field.
An Overridden symbol indicates inherited items that were modified in the current workflow
definition. For general information about inheritance, see Workflow inheritance.
For information about hiding inherited items, see Preferences - workflow.
You can optionally define data fields that will be populated with property values from the document that automatically launches the workflow.
For Workplace or Workplace XT, see Set property map for Workplace or Set property map for Workplace XT.
For float data type, the value should have ".0" at the end. For example, instead of entering 10000000, as the value for the float data type, enter 10000000.0, to prevent a validation error during the workflow validation step.
stringtotime("June 5, 2003", "month dd, yyyy")
For more information, see String functions and Date/Time masks.
For an array, double-click in Value to specify the initial value of each item in the array. See Edit array fields.
The description that displays for a step parameter is the description that exists when you select that data field as a parameter for the step. If you subsequently change the description for a data field in the Workflow Properties, the description does not change at each step where the data field is used as a parameter. (To update the description at the step, you can remove the parameter and re-add it.)
To specify the steps in the workflow where the selected data field is to be used, click Field Usage, and select the appropriate steps. For more information, see Specify field usage in steps.
If you change the name of a data field or you delete a data field, the change is updated in all steps where the data field is used as a parameter. However, the change is not reflected in expressions where the data field is used.
You cannot rename or delete inherited data fields.
You can delete a field which overrides an inherited field; in this case the inherited field is reactivated.