QuickSearch portlet

QuickSearch provides two methods for performing QuickSearches. You can search the contents of documents in a specific object store, or you can use the Advanced Search option to execute a specific search template. The Advanced Search link is not displayed until you select a search template. Click the Edit button in the portlet toolbar to select an object store and search template to use for Advanced Search. You must have access rights to a search template to view or select it.

The simple QuickSearch searches the contents of the documents in an object store for matches to your search text. If your site administrator has configured the object store to index properties, then QuickSearch will also search for matching property values such as the text of the document title.

You cannot retrieve more than 500 items from QuickSearch. If you need to retrieve more than 500 items, you can use a stored search from the Browse portlet or the standard Browse page, or you can use a search template in the standard Workplace Search page. See Work with Searches for more information on stored searches and search templates.

NOTE  Your site administrator defines the settings for site-wide (group) My Workplace pages. You can only edit the settings for your personal pages.

To perform a simple QuickSearch

  1. In the Search field, type the word or phrase to search for.
  2. Select an object store from the Search In list.
  3. Enter a value between 1 and 500 for the Max Results to return from the search. A large number might make the search slower, but there is no message to indicate that more items qualify, so you might want to use a large number anyway to be sure all items are returned.
  4. Click Go to start the search. The search results are displayed in a new window. If you don't see the new window, it might be behind the My Workplace window.

To configure an advanced QuickSearch

  1. Click Edit in the portlet toolbar. The portlet is displayed in edit mode.
  2. Click Advanced Search, and then select an object store and search template. See Edit QuickSearch for details.

To perform an advanced QuickSearch

  1. If the Advanced Search link is not displayed, click Edit in the portlet toolbar to configure the object store and search template to use.
  2. Click Advanced Search. The Search View page opens.
  3. Edit the search criteria (conditions), if the template provides this option. For example, enter a value (text) to search for.
  4. Click Search. The results are displayed. If the template allows it, you can display search criteria by clicking Show Search Criteria.
  5. If you didn't find what you are looking for, you can change the search conditions (as allowed by the template) and try again. You can also change the Max Results.


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