Creating a link establishes an association between one
object and another. You can link folders, custom objects, and documents,
including workflows and searches, to one another. The versions referenced
by the linked objects are static. When you link one object to another,
the version of the linked object is specified at the time you create
the link. If you check out and then check in a new version of either
of the objects, the link does not update dynamically to point to the
new version. Instead it points to the now superseded version.
Note: Compound
documents also use links to associate a parent document to child documents.
Compound document links differ in that they define a hierarchical
structure between documents, indicating their relationship to each
other. See
Manage compound
documents for a complete discussion of compound documents.
Security
Links are separate objects with
their own access rights. See Work
with security for more information about security settings.
Link administration
Your site administrator
controls various aspects related to links by setting site preferences.
The administrator can set the following site preferences:
- Enable link objects. The administrator must enable links for your
site. If links are not enabled, the related actions and views are
not available to you. See Enable link
objects for more information.
- Editable link classes. The administrator can create additional
link classes for an object store and register the classes in the site
preferences for the object store. The administrator can also restrict
access to that class for specific actions, such as create, modify,
and delete. See Editable link
classes for more information.
Creating a link
The process of creating
links and linking objects includes:
- Identifying the document from which you want to create a link.
- Assigning the class for the link object. The class you choose
controls the properties assigned to the link. See Work with properties for more information
on the relationship between classes and properties.
- Assigning the properties for the link you initially created, and
then selecting the object to link to.
- Assigning security access for the new link. You define a specific
set of users and permissions for the new link.
Modifying and deleting links
Once links
are created, they can be modified and deleted, depending on your site
preferences. The modification process involves changing the properties
assigned to a link. Deleting a link is similar to deleting a document.
The link associating one object to another is removed permanently.