Property column
The items you search for consist of content and properties. The file and what it contains (words, graphics, links, formulas, etc.) are the content. Properties are the pieces of information associated with the document, which are stored in the property database.
The Property column lists the following properties:
- System properties are values supplied by the object store service for each document. These are values like the document ID and the entry date.
- User properties are the values supplied by your system administrators. These are values like names and account numbers that are specific to each site. These properties might be different on every object store.
- Object-value properties are properties whose values are an object. You cannot enter a value for an object-value property. A user can select an object for this property when running a search template. You use the Is Equal to, Is Defined, and Is Not Defined operators for this property.
To select a property as one of the search criteria, click an empty cell in the Property column. This displays a list of properties compiled from the object stores and object types you selected. The list also depends on whether you chose union or intersection in the Search Designer options.
You might see duplicate names in the property list. You might also see a message about duplicate properties even when the display names are different. This happens if the internal (symbolic) name of a property is the same on two or more object stores. System administrators can prevent duplicate properties by using Import Files to set up custom properties or by making one property an alias of a similar property on another object store. If one of these methods is not employed, then the first property encountered by the software (Search Designer or Workplace) is used. Thus, your search might not look for the property in the object store you intended.
Properties can be associated with certain operators (in the Operator column). For example, properties that can have more than one value (multi-value properties) use the "In" operator. If you were storing resumes, one property might list several software programs the candidate knows. Thus, you can search for documents that have a certain value (for example, Photoshop) "in" that property. To enter more than one value for a multi-value property, you enter additional conditions (rows) in the grid, one for each value. You could then search for candidates who know two or more specific programs. See Modify properties for examples.
If you want to search for reservation objects, you must first make sure the Enable Version Selection option is not selected in the Tools Option dialog box. Then you must define search criteria that specifies the Version Status property or Is Reserved property. These two properties ensure your search results contain reservation objects.
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