IBM FileNet P8, Version 5.2            

Specify document and folder conditions

You can type values for required and editable search conditions. For text strings, you can select from the available list of operators if the user designing the search specified the "is like" operator in Search Designer.

The user designing the search specifies the properties to search for. In addition, the search designer determines what conditions you can see and modify by specifying that each condition is either required, editable, read-only, or hidden.

The search page displays the non-hidden search conditions. Document-related conditions are displayed on top, folder-related conditions on the bottom. The conditions are grouped and nested in colored boxes to visually show how the conditions are combined with the AND and OR operators.

Tip: Click Reset to restore all conditions to the original values contained in this search. Some field values must be selected from a list using the ... button. (This is the button used to select a value from a list, as opposed to typing a value.) To clear a value selected in this way (except for the Search in or Class fields), move the focus to the ... button and press Delete. For a complex set of nested conditions, you must read the conditions line by line.
Common conditions

When a property applies to both documents and folders, the user designing the search can specify the property as common. Common conditions are displayed in both the document and folder sections of the search template; specifying a value in one section automatically updates the value of the corresponding property in the other section. Common conditions are identified by their icons; the paired document and folder property share the same name and relative position in the list of search conditions.

Using wildcards

For string-based property values using the starts with, ends with, and contains options, search automatically inserts the wildcard character (%) in the appropriate location (at the end, beginning, or both) when running the search. You can optionally include additional wildcard characters as needed.

Content searches

A content search returns documents that contain the text you specify in its content or indexed properties. If the user designing the search has included a content-based condition, the search prompts you to type text to search for.

Note: If the object store to be searched is not indexed for content-based searches, the associated conditions are not displayed.
Table 1. This table describes the information you can enter for a content search, depending on the prompt.
If the search template prompt says... the search looks for documents with content matching...
content contains (single word or phrase only) a single word or phrase. Use an exclamation mark (!) to exclude the word or phrase from the search results. For example, searching for !music excludes any documents containing the word music. Typically you would use this in conjunction with another content-based condition. For example, in another condition you might type bass; excluding music in this condition allows you to see documents pertaining to sea fishing but excluding documents about bass quartets.
content contains (all) all words or phrases, in any order. You must type at least one word.
content contains (any) any words or phrases. You must type at least one word.
content contains (in proximity) the words or phrases, near each other. A proximity search looks for all the words you specify, and ranks the results based on the proximity of the matches. You must type two or more words or phrases.

You cannot use double quotation marks to search for phrases in IBM® Content Search Services.

Here are some tips to help you maximize the effectiveness of your content search.

Table 2. This table provides tips to help you maximize the effectiveness of your searches.
Matching an exact word or phrase To match an exact phrase, enclose the phrase in double quotes. This is especially useful for proper names or common phrases. For example, searching for John Adams would return documents containing U. S. presidents John Adams and John Quincy Adams. Searching for "John Adams" would return only those documents containing John Adams.

A content search not only looks for your search terms, but also for words that are similar to those terms. For example, searching for the word month would return documents containing the words month or months. To exclude variations of a single word, you can enclose the word in double quotes.

Searching for common words By default, a content search automatically ignores common words such as the, in, or and. To search for common words as part of a phrase, enclose them in double quotes.
Using wildcard characters If you are not sure of the spelling or other variation used in the document you are searching for, you can use a wildcard character in your search term.
  • Use an asterisk (*) to stand for zero or more letters, numbers, or underscore ( _ ) characters. For example, searching for wo*d finds documents containing wood, word, World, or would.
  • Use a question mark (?) to stand for one (and only one) letter or number. For example, searching for ?an finds documents containing ran or can, but not span.


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Last updated: March 2013
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