IBM FileNet P8, Version 5.2            

Setting security permissions

Depending on your site settings, you can set security permissions when you add new folders, documents, or objects; when you publish a document; when you check in a document; or when you view the information page for an object. You can also assign a security policy to set security based on document state. To change the security on an object, you must have the appropriate access rights.

Tip: Permissions are also called access rights and the terms are used interchangeably. A group of access rights is called an access level.
Note: Your administrator can set a site preference to hide security pages when you add or check in documents or add folders. Default security is still applied to the document or folder even though you cannot view the security setting or identify its source.

To review the permissions on an object

Navigate to the Security Settings. This location might be accessed from a step in a wizard or from a security option of an information page. Review the existing list of users and groups and modify settings as needed.

Note: The available permission levels depend on the type of object selected. For detailed information about permissions, see Manage security.

To set security permissions:

  1. To add a new user or group:
    1. Navigate to the Security Settings.
    2. Click Add New. Set Security - Select Users / Groups opens for you to search for specific names.
    3. From the Select in field, choose the domain to search.
    4. Select the Users option or the Groups option to refine the list of names available for adding.
    5. Type one or more characters for the beginning of the names to search. For example, typing a returns all user names that begin with "a" (for example, aalberto and amoss). You can narrow the search by typing more characters. For example, aal would return aalberto and aallen, but not alemon or amoss.
    6. Click Search to display the matching names.
      • If the number of matching names is greater than the default for displaying, not all matches are displayed. To see more results, change the search criteria and click Search again.
      • When you are satisfied with the results, select the desired names from the list.
    7. Click Accept to save your changes and continue setting the security for the selected names. The Set Security page opens again with the new user or group name in the list of authorized users.
    8. If needed, change the access rights for a specific user or group.
      1. Click the user or group name in the Title column to open Security - Settings.
      2. Select the check boxes for either Allow or Deny for each permission level as needed. For more information, see Manage Security.
      3. Click Accept to save your changes and finish.
  2. To remove a user or group:
    1. From the Security Settings, you can also remove a user or group. In the Remove column, select the user or group you want to remove.
  3. To change permissions for a user or group:
    1. Navigate to Security Settings.
    2. Click the desired user or group name link to display the current settings for the selected user or group.
    3. Select the check boxes for either Allow or Deny for each permission level, as needed.
    4. Click Continue or Accept, as appropriate. Security Settings reopens.
    5. Click Accept to save your changes and finish.
  4. To assign or unassign a security policy:
    1. To assign or remove (unassign) a security policy, see Apply a security policy, which contains information about using security policies.


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Last updated: March 2013
wp_securitypermissions.htm

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