Enter properties

Documents (or any objects) added to an object store are assigned to a document class. The document class determines the set of user-defined properties associated with its objects. While the system assigns system properties like creator, date created, ID, etc., each customer site has their own set of custom properties such as names, addresses, account numbers, etc.

When you add your publish template to an object store, you choose a document class for it. Similarly, your publish template specifies the document class and properties to be associated with all the publication documents created by the template. Even folders have properties. You can view these properties in Workplace by clicking the information icon to the right of any document name. For folders, the information icon is in the toolbar at the top of the window.

There are simple default classes for folders and publish templates that require only one or two properties (name and description), but your site can have additional classes for folders and templates that require additional properties.

Usually, entering properties is just like filling out the fields on a form. You look at the name of the field and enter the appropriate information for the document being processed. However, some properties can have more than one value for a field. To enter more than one piece of information, you might encounter the following kinds of dialog boxes.

NOTE  You can also enter single-value and multi-value marking properties if they are available.

Multi-value properties

If you choose a multi-value property, you can encounter various dialog boxes to select existing values or enter new values. A multi-value property has three dots to the right of the field. Click the three dots to open the entry dialog box.

To enter a new value, type text in the Enter a value box and click the Add button. To remove a value, click to select it and then click the Remove button.

Enter one or more values dialog box

Some dialog boxes present a list of values in a left pane that you select by moving them to the right pane. Select one or more values and click the single triangles to move values between the Available and Selected choice lists. Use the double triangles to move all values from one side to the other.

Horizontal available and selected choices dialog box

You might encounter a vertical arrangement of Selected and Available choice lists in which the available choices are hierarchical. Click the triangles to open up choices in that category. Click the triangles again to close a category.

Vertical available and selected choices dialog box

To enter multiple dates, select a date from the calendar and click the Add item icon . The dates appear in the right pane. To remove a date from the Selected date and time field, select it and click the Delete item icon. You can also click the move item up or down arrows to move selected rows if you have a reason for arranging them in a certain order.

Date dialog box



Feedback

© Copyright IBM Corporation 2013.
This information center is powered by Eclipse technology. (http://www.eclipse.org)