Set properties
On the Set Properties step, you add details about the record. The properties available are determined by the record class selected in the Catalog Record step. Your access rights to individual properties determines if you can view specific properties, if you can change the values, and in some cases, what values you can select from drop-down lists.
To set the property values for the record
- Review the displayed properties. A red asterisk beside a property name means that information is required to finish declaring the record.
- Select values where needed.
- For some properties, you can enter text in a text box.
- For some properties, you can either click the property name or a Select Value link to open a page for entering or selecting values.
- To view the details of an object-valued property you selected, click the Expand Object Properties icon. Additional information is available by clicking the Get Info icon.
- Some properties might be read-only.
- Administrator-defined security markings can restrict the values that a specific user can set for some properties, can make some properties read-only for specific users, and can prevent some users from viewing the property values.
- For unclassified records, click Finish. For classified records, click Next.
Format field
Your management might want to run a report that depends on specific information in the Format field. The Format field is required for the DoD data model, but it is optional for the Base and PRO data models. The following list shows exactly what must be entered for the report to return the correct results. The data you enter depends on the type of document being declared. For example, if it is a Word document, you must enter application/msword. If it is an Acrobat PDF, you must enter application/pdf.
Your management should tell you which information to enter for all the document types you declare as records. While there are multiple options for some document types, such as Powerpoint, it's important that everyone in your organization uses the same option. The person running the report must select one of these options; the report returns only those records that contain that option in the Format field.
application/msword
application/mspowerpoint
application/powerpoint
application/excel
application/vnd.ms-excel
application/x-excel
application/pdf
application/xml
application/octet-stream
text/plain
text/html
text/xml
image/jpeg
image/pjpeg
image/gif
image/bmp
image/x-windows-bmp
video/avi
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