General settings for file tracking
The File tracking site preferences determine the default behavior for File Tracker. File Tracker tracks and manages the local copy of a document checked into and out of an object store. You can configure File Tracker to delete the local copy automatically when the user checks the document back in.
Enable file tracking
The Enable file tracking preference determines if the file tracking and file management feature is enabled for users. When this option is enabled, file tracking is available for users. Note that file tracking is built into Application Integration and Application Integration BCS; both applications are not affected by this setting.
Document directory
The Document directory preference determines the default location on the user's local workstation where downloaded files reside and where tracked checked out files are searched for.
- My Documents indicates the local file is downloaded to the user's "My Documents" folder. Putting a subfolder under the Qualified Path indicates the file will be tracked under \My Documents\subfolder and a drive letter is not needed to indicate in the Qualified Path.
- Home path indicates the local file is downloaded to the user's "drive:\Documents and Settings\user_name" folder . If you want to append to a subfolder under the Home Path, the Qualified Path needs to indicate only the subfolder name. The local file will be downloaded to the user's <drive>:\Documents and Settings\User Name\Subfolder location.
- Exact path indicates the local file is downloaded to the exact folder as indicated by the Qualified Path setting and the Qualified Path must include a drive letter designating the path.
- Qualified Path/Environment Variable or Environment Variable/Qualified Path indicates the location where the local file is checked out and downloaded. The combination of the Qualified Path setting and the Environment Variable setting identify the download location. For example, you select Qualified Path/Environment Variable. The qualified path is set to C:\Workplace\TempData and the environment variable value is My Projects. When users check out and download their documents, their documents are downloaded to C:\Workplace\TempData\My Projects. If you do not enter a value for the envrionment variable, the qualified path value is used.
Qualified path
The Qualified path setting specifies the folder to use for downloading and tracking the local file; for example, C:\Workplace\TempData. Include a drive letter designation in the path only if you did not select the Environment Variable/Qualified Path setting for the document directory.
This setting can be used with the Environment variable setting to specify the location of downloaded files when users check out and download their documents.
NOTE The folder you specify must already exist on the end user's hard drive. If the folder does not already exist, the user must browse to locate the local file when performing an action with tracked files.
Delete local copy
The Delete local copy setting determines if the local copy of the file is automatically deleted from the end user's computer when the Add, Checkin, Save, or Cancel Checkout actions are used. Valid settings are Yes or No, Read only, and Editable. If Editable is selected, the end user can override the default setting of Yes or No. If Read only is selected, the default setting is enforced.
Open file
The Open file setting determines the default value displayed in the Open File check box when processing a document using File Tracker. Valid settings are Yes or No (default).
Feedback