Set annotation security
Each annotation has default security settings. If you have appropriate permission settings, you can set the security on an annotation to limit which users can view, edit, or remove the annotation. The security of each annotation is independent of other annotations and independent of the underlying image's security, although the default security can be derived from the underlying document.
Your site administrator determines if the default security for an annotation is derived from the document object default security settings or if the default security for an annotation is derived from the annotation class default security settings. Your site administrator defines classes and their default security settings with tools outside of the application.
NOTE Annotation security can interact with the document security. For more information, see Manage Security.
To set security
- Use the selection tool to select the annotation and display the customization toolbar.
- Click the Edit Security button to display the Annotation Security dialog box.
- Review the security settings for the existing users and groups.
- If needed, add a new user or group.
- Click Add New.
- From the Select in list, choose the domain.
- Select the Users option or the Groups option to refine the list of names available for adding.
- Type one or more characters for the beginning of the names to search. For example, to locate users named aalberto and amoss, type
a
. All user names beginning with "a" are returned. You can narrow the search by entering more characters. For example,aal
would return aalberto and aallen, but not alemon or amoss. - Click Search. After a brief delay, the matching names are displayed.
- Select the desired names from the list. You can Shift+click or Ctrl+click to select more than one name at a time.
- Click Add or Add All to add the names to the list of Selected Users.
- If needed, click Remove or Remove All to remove names from the list of Selected Users.
- Click OK to save the list of users.
- If needed, modify the permissions for a specific user or group.
- Click the desired name in the list of users and groups.
- Click Modify.
- Select or clear the check boxes to allow or deny each permission level as needed. For more information, see Manage Security.
NOTE Annotation security can prevent a user from deleting a document that the user has delete rights to. The user must have delete rights to all the annotations and delete rights to the document to be permitted to delete the document. - Click OK to save the permissions.
- If needed, remove a specific user or group from the list.
- Click the desired user or group name.
- Click Remove.
NOTE You cannot remove a user or group entry from the list if that entry indicates inherited security. Inherited entries display the Page icon after the name. You can, however, create a new entry to override inherited settings.
- Click OK when finished, or click Cancel to leave the security settings as they were.
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