Search settings

The User Preferences page contains settings that control how Workplace looks each time you log in. These preferences apply only to your user account for the current Workplace website. If your company has more than one site, you will need to set your preferences on each Workplace site.

The Search view of the User Preferences page defines the search criteria displayed in the Search page.

General search settings

The General search settings define the basic search settings for all simple searches you access in the Search view.

Document search settings

The Document search settings define the basic search criteria for all document and form searches you access in the Search page. When you access the Document search settings the first time, you must select an object store from the list. Once you select an object store, the General Settings and Property Criteria Settings are displayed. Specify the following settings:

NOTE  You can also search on single-value object-valued property types. In addition you can also specify marking lists in your property criteria settings.

Folder search settings

The Folder search settings define the basic search criteria for all folder searches you access in the Search page. When you access the Folder search settings the first time, you must select an object store from the list. Once you select an object store, the General Settings and Property Criteria Settings are displayed. Specify the following settings:

Custom Object search settings

The Custom object search settings define the basic search criteria for all custom object searches you access in the Search page. When you access the Custom object search settings the first time, you must select an object store from the list. Once you select an object store, the General Settings and Property Criteria Settings are displayed. Specify the following settings:

Property Criteria Settings

You can use the AND and OR operators with each of the properties to build a search expression. The AND operator will return results only when all the values match. The OR operator will return results when one or more of the property values match.

If you want to search for more than one value for the same property, then the property must be listed more than once for you to select the values. For example, you might have a property named Breeds that can contain multiple values. To search for Collie or Poodle enter criteria similar to this:

Breeds = Collie    OR
Breeds = Poodle

The search evaluates the property values in the order listed, one row at a time, and any property without a value is skipped. If you entered three or more properties, all the properties that are ANDed are then evaluated first as a group. If an OR is used between two ANDed property groups, the results from the first ANDed group of properties are added to the second ANDed group of properties. For example, a search consisting of property A and property B or property C and property D is evaluated by first getting the results of property A and property B and then adding the results from evaluating property C and property D.

The following examples evaluate to different results.

Examples

Property 1 = Report    OR
Property 2 =           OR
Property 3 =           AND
Property 4 not = cat

Evaluates to:
Property 1 = Report OR Property 4 not= cat

 

Property 1 = Report    AND
Property 2 =           AND
Property 3 =           AND
Property 4 not = cat

Evaluates to:
Property 1 = Report AND Property 4 not= cat

After the property values are evaluated, the search options and content value are checked. You decide if you want to search on properties AND content or if you want to search on properties OR content.

Property Value Wildcards and Search Operators

You can use wildcard characters for entering property values, provided you follow these rules:



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