History view

The History view on the Information page provides information on the history of the events associated with a folder, document, or custom object. You can select specific events that you want to track, and you can search for specific events by date, by user, or by the success or failure of the event. When you first access the History view, you must set criteria, and then start the history event search to display the events for an object.

NOTE Your system administrator must enable Audit Logging for specific classes on the Content Engine for the History events to be tracked. If logging is not enabled or if there are no events for the object, then "History Events are not available" is displayed instead of the history criteria and results.

Object type and name

The object type and item name are displayed at the top of the page. If the object is a document, icons identify the object type and its version status. Document version information is also displayed after the document name. You can click on the document name link to open the document.

History Events

The events for the object are displayed after you set the criteria and click Search.

Show / Hide Criteria

Click Hide Criteria to display only the history results. Click Show Criteria to display the criteria again. You can also set the User preference for criteria for search and history results to always show or hide the criteria when you first access the History view.

Printable View

Click Printable View to display the results in a page formatted for printing.

Events

Lists the available events to search on. Select the check box to the left to select all of the events in the list. The events listed depend on the type of object selected and its class. See History event description for an explanation of each event type.

Select the specific events you want to view.

NOTE  The Modified Properties view of the information page is displayed when you click Get Info for an Update Event from the History view of an information page.

Search for History Events where

Enter your search criteria to narrow down the history results. For example, you can search for events that occurred between May 7, 2004 12:01 AM and May 10, 2004 12:01 PM and that were initiated by the user djones.

Event Date from  

Enter a beginning date for the event. You can use the Calendar to select a date and time, or you can type a date and time in the field. Click Clear to clear a value from the field.

Event Date to  

Enter an ending date for the event. You can use the Calendar to select a date and time, or you can type a date and time in the field. Click Clear to clear a value from the field.

AND / OR  

Select AND or OR for the date and user conditions. To return only those results that match the dates AND the selected user, select AND. To return those results that match either the dates OR the selected user, select OR.

Initiated by  

Select a specific user to narrow the results for the events. Only events initiated by that user are returned. Click Select User to select the desired user. Click Clear User to remove the user name.

AND / OR  

Select AND or OR for the user conditions and the status. To return only those results that match the dates plus the user AND the selected status, select AND. To return those results that match either the dates plus the user OR the selected status, select OR.

Event Status  

Specify the type of status to return events for. Leave the selection empty to select all events. Select Success to return only successful events. Select Failure to return only failed events.

Include All Referenced Objects

To return events for objects in an object-valued property (for example, the events for linked documents), set Include All Referenced Objects to Yes.

Include All Versions

To return events for all versions of a document, set Include All Versions to Yes. Delete event results for versions of a document can only be displayed by setting this option to Yes. However, if you completely delete a document (not just a version of the document), you cannot view any of its history events in the application.

Max Results

Enter the maximum number of results to return. The default is 25. If there are more results, you will need to change this setting and click Search again to view the additional events.

Search

Click Search to execute the search criteria and retrieve the events for the object.

Clear

Click Clear to clear the search criteria.

Exit

Click Exit to close the information page.



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