General settings for file tracking

The File tracking site preferences determine the default behavior for File Tracker. File Tracker tracks and manages the local copy of a document checked into and out of an object store. You can configure File Tracker to delete the local copy automatically when the user checks the document back in.

Enable file tracking

The Enable file tracking preference determines if the file tracking and file management feature is enabled for users. When this option is enabled, file tracking is available for users. Note that file tracking is built into Application Integration and Application Integration BCS; both applications are not affected by this setting.

Document directory

The Document directory preference determines the default location on the user's local workstation where downloaded files reside and where tracked checked out files are searched for.

Qualified path

The Qualified path setting specifies the folder to use for downloading and tracking the local file; for example, C:\Workplace\TempData. Include a drive letter designation in the path only if you did not select the Environment Variable/Qualified Path setting for the document directory.

This setting can be used with the Environment variable setting to specify the location of downloaded files when users check out and download their documents.

NOTE  The folder you specify must already exist on the end user's hard drive. If the folder does not already exist, the user must browse to locate the local file when performing an action with tracked files.

Delete local copy

The Delete local copy setting determines if the local copy of the file is automatically deleted from the end user's computer when the Add, Checkin, Save, or Cancel Checkout actions are used. Valid settings are Yes or No, Read only, and Editable. If Editable is selected, the end user can override the default setting of Yes or No. If Read only is selected, the default setting is enforced.

Open file

The Open file setting determines the default value displayed in the Open File check box when processing a document using File Tracker. Valid settings are Yes or No (default).



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