About annotations

You can add annotations to an image document to call attention to areas of the graphic, to apply a stamp of approval, or to add text notes. You can add annotations to a document even if you did not check out the document before you opened it in Image Viewer.

RESTRICTION You cannot use CBR to retrieve annotations created by Image Viewer in Workplace). The content for these annotations is encoded and consequently cannot be indexed. Also, even if the annotation content were indexed, Workplace CBR does not search for annotations.

The sample graphic below shows a black and white image with several annotations and the Annotations toolbar displayed on the left.

picture with annotations

Annotations and CFS-IS

To annotate images federated from Content Federation Services for Image Services (CFS-IS), your administrator must first configure Image Viewer for CFS-IS. Otherwise, annotation text of federated images will be truncated. See Configure Image Viewer for CFS-IS for more information.

Annotations and document versions

Images retrieved from Content Engine can be versioned. Any annotations that you add to an image apply only to one specific version of a document. When a new version of the document is created during checkin or by promoting the document, the new version has no annotations. If you want to maintain annotations on each version, you must manually recreate the annotation on each version.

Images stored in an Image Services library cannot be versioned.

Annotations and multi-content documents

Documents with multiple content elements open as a single image with multiple pages in Image Viewer. You can add annotations to each image if you have appropriate access rights to each file. For more information, see Manage a multi-content document.

Annotation security

Each annotation can have its own security access permissions, which can be different than the security for the image document. When you open an image, only the annotations that you have access rights to are displayed. For more information, see Set annotation security.

Hide or show annotations and tools

The Annotation Toolbar toggle icon hides and shows the Annotation toolbar. You can enable or disable the display of annotations using the Annotations button at the bottom of the Image Viewer window.

NOTE  You must have at least Modify rights to an annotation to hide the annotation. For more information on access rights, see Manage Security.

Simultaneous access to images

Any image document can be opened and annotated in Image Viewer at the same time that another user opens the same image from a different browser session. The following guidelines apply when multiple users are simultaneously accessing the same annotation.



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