Properties view

Properties define the information about an object. The specific properties associated with an object come from the object's class. For example, a base document class exists for documents. Additional document classes, created by an administrator, also exist in an object store. When you add a new object of any kind, a key step in the process is the choice of a class to assign to the object. You can choose the base object class or any of the other classes associated with the object. Your choice of an object class determines the specific properties associated with your new object.

You access property information when you click the Get Info icon to open the information page for an object. The Properties view is the default view. If you have appropriate access permissions, you can edit property values from the Properties view of the information page. Some properties are read-only properties and cannot be edited.

System properties are listed after the class properties. System properties are read-only and cannot be edited. Depending on your User Preference settings, the system properties can be collapsed (hidden). Click Show System Properties or Hide System Properties to toggle displaying the system properties.

NOTE  Documents that reside in an Image Services library can  have unexpected property values. The Content Size of the document can be 0 KB and the Last Modifier property can indicate the source of the data, such as CFS-IS Import Service.

To manage properties

  1. Review the displayed properties. The Red Asterisk or the "Required" icon identifies the required properties.
  2. Make modifications to specific properties and their values where needed.
    • For some properties, you can edit the value directly.
    • For some properties, you click the property name to open a page for editing values.
    • Click Expand Object Properties to view the details of an object-valued property. If no value is assigned to the object-valued property, the required class for the value is displayed. If an object is assigned for the value, the object ID is displayed.
    • Some properties can be read-only.
    • If a property requires a date and its format is set to display months, dates, and years in two-digit format, be aware the year you enter is interpreted to be between 80 years prior to the current date, and 20 years ahead of the current date. For example, the current year is 2005. If you enter July 9, 2025 as 7/9/25 for a specific date property value, that date is translated as July 9, 1925 in Workplace.
    • Administrator-defined property security can restrict the values that a specific user can set for some properties, can make some properties read-only for specific users, and can prevent some users from viewing the property values.
  3. Save your changes.
  4. Click another view to continue reviewing or modifying views associated with the selected object.

    NOTE  Anytime you modify values in a specific view, for example, Security, and fail to save your changes, a modified icon appears next to the view name in the left of the page. If you exit the Information page without returning to each marked view to save your changes, your modifications will be lost.



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