Publish a document

Publishing a document creates a copy of the document that can have a different location, different security, and a different file format (such as PDF or HTML). The published document can be dependent on the original document, causing the published document to be automatically deleted when the original document is deleted. These behaviors are defined in the publish template. Through the use of a custom event subscription, a document can be published each time it is checked in.

NOTE If you are publishing a multi-content document, only the primary document is published. See Manage a multi-content document for more information.

To publish your document

  1. Navigate to the document you want to publish. Do one of the following actions:
    • Right-click the document name, and select Publish from the menu.
    • Open the information page for the document, and click Publish.
  2. Select the Publish Behavior.
    • Publish New creates a new publication with the selected document.
    • Republish Existing updates an existing publication.
  3. If you selected Publish New, review the list of publishing templates. Click Select below the template you want. If you selected Republish Existing, click Select below the previously published document you want.
  4. Click Next.
  5. Enter the name for the published document in the Publication Document Name field.
  6. Click Finish to complete the publishing process.

NOTE  If you add a zero-byte file to an object store or folder, the file size changes to two bytes. The Publish Document wizard will publish this blank document.



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