Search for documents (basic)
You can use the IBM FileNet Search web part to search for content located in an IBM FileNet P8 object store. The web part provides both basic and advanced search options. This topic covers how to use the basic search to find content.
You can perform a variety of actions on the documents and folders in the search results. The actions are described in Interact with documents and folders.
Enter search text
The options you have when entering search text depend on whether the object store is indexed for full-text searching.
In an indexed object store ("Document contains") | In a non-indexed object store ("Name starts with") |
---|---|
Basic search looks for specific words or phrases in a document or in string properties that have been configured for full-text indexing. Basic search displays documents matching all of the words or phrases you enter, ranked by their relevancy. The relevancy is reflected in the Score column. A higher score indicates a result with a closer match to the entered search text. TIP If you want to find text in a document's title and exclude matches in the document's content, use the advanced search option to look for the text in the Title property. Using wildcard characters If you are not sure of the spelling or other variation used in the document you are searching for, you can use the following wildcard characters in your search text:
Matching an exact word or phrase To match an exact phrase, enclose the phrase in double quotes. This is especially useful for proper names or common phrases. For example, searching for John Adams would return documents containing U. S. presidents John Adams and John Quincy Adams. Searching for "John Adams" would return only those documents containing John Adams. |
Basic search looks for matches in the document name. By default, it looks at the beginning of the name. Using wildcard characters If you are not sure of the spelling or other variation used in the name of the document you are searching for, you can use the following wildcard characters in your search text:
|
NOTE Keep the following in mind when searching in an indexed object store:
- If a document was recently added or updated, it might not appear in the search results, since there can be a delay between the time a document is added to an object store and the time that the system updates the object store's search index.
- The number of documents returned for your search can be reduced by security constraints and by any selected search options. For example, of the possible documents initially matching your keywords, you might have view access to only half of them. If you limit your search further with options on the advanced search page, the documents displayed in the results could be even fewer.
Select where to search
Select the object store or folder where you want to start your search. Search looks in all subfolders of the selected object store or folder.
What can you do with the search results?
You can select a document to view or to perform various actions. You can view the available actions in the context menu. See Interact with documents and folders for more information.
Feedback