IBM FileNet P8, Version 5.2            

Set Search Designer options

Before starting to create a search, select Options from the Tools menu to set the following options:

Your options remain in effect until you set new ones, open a search with different options, or close Search Designer.

Opening a search that uses different settings changes the options. If you want to create new searches with certain options, set the options, then create all the searches before opening old searches that might use different options.

Note: One option (AND/OR default within each grid) is not saved with a search, so it won't change like other options.

When you first open Search Designer, the following default options are in effect.

General options

Criteria options

Default within each Grid  By default, the relationship between two contiguous rows in either the property or content grids is AND. This option allows you to choose either AND or OR as the default for the current work session.

Search template options

These options apply only to search templates.

How is ranking implemented?

In content searches, the more search criteria matches in a given object, the higher the ranking score. If your administrator has configured your search engine differently (so that sentence and paragraph are used), then the score is determined by the number of matches relative to the length of the document. Therefore, a smaller document with fewer matches can get a higher ranking than a larger document with more matches.

Keep in mind that the Near operator ranks the results depending on the proximity of the words. The closer the words, the higher the ranking.

Changing options

If you change from Union to Intersection (or vice versa) with an unsaved search open, a new list of properties must be created. Before doing that, Search Designer will remind you that this action will clear your selections and ask if you want to save.

In both cases, the option is changed. Cancel does nothing. It is as if you never changed the option.

If your search does not return documents that you know are in the object store, check the version types. For example, the default when checking in a document is to use a minor (current) version. The default option in Search Designer is to search for major (released) versions.

Information to consider when determining the best way users see document summary information when using searches you design

When using a search template, the format of the results returned adheres to any options set when the search template was created. However, Workplace XT overrides this behavior for stored searches if the user or site preferences setting for using Magazine view is set because stored searches are treated like folders. Workplace XT does not override the behavior for search templates.

If the Magazine view Site or User preference is set, then when a user uses a stored search, the documents are returned along with summary information. If the Magazine view Site or User preference is not set, then even if the search was saved with this Include Document Summaries with Search Results (for Content Search Only) option, the search only returns a list of items that satisfy the search criteria.



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Last updated: March 2013
s_search_designer_options.htm

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