Records administrators and records managers can add locations. These
locations are used to house physical entities. These locations must
be defined before any physical containers can be created and before
any physical records can be declared.
Procedure
To add a location:
- Select the Physical tab.
- Click Locations:

- Click Add Location:

- Enter the Location Name.
- Complete optional fields as appropriate. The Barcode and Description fields
can later be used in Scan Physical Items to search for entities and
see their charge-out status. The Reviewer is the keeper of physical
items stored at this location. If you do not select a reviewer, requests
to check out and track physical records, charge out requests, are
handled using the PhysicalEntitiesKeeperQueue public inbox. For more
information about the PRM workflow, see the physical entities topic.
If you need help selecting a reviewer, see the users and groups topic.
- After entering the relevant information, click Finish.
Important: You might have hardware and software
that provides barcode data that you can either scan directly into
the active field or that you can copy from your local computer and
paste into relevant fields in IBM® Enterprise
Records.
For purposes of using Scan Physical Items, you can enter any text
string into a barcode field.