IBM® Enterprise
Records system
configuration affects the entire IBM Enterprise
Records system, but applies to
the current File Plan Object Store only.
Procedure
To set IBM Enterprise
Records system configuration:
- Log on to IBM Enterprise
Records as a system administrator, or a user with a Records Manager or Records
Administrator access role.
- Click the Configure tab.
- Click System Configuration to open
the Configuration Items page.
- Enter or select values for these configuration items:
- Export Configuration
- Specify whether IBM Enterprise
Records embeds the content of exported records in the Export XML file. A
menu for this field includes Separate Content from XML, and Embedded
Content in XML. For more information, see the records transfer help
topic.
- Transfer Mapping
- Specify the name of the Transfer Mapping object that the IBM Enterprise
Records Transfer tool uses when
exporting records and record folders. For more information, see the
transfer mappings help topic.
- Default Declassification Timeframe
- (Only available for DoD Classified) Enter a value that IBM Enterprise
Records uses to declassify a record
when a declarer of that record did not specify Declassify
On Date or Declassify On Event values.
The default is 25 (years). Only the IBM Enterprise
Records administrator can change
this value. Other users see the value as read-only. When the Default
Declassification Timeframe value is changed, IBM Enterprise
Records applies the new default
value to: All subsequent classified records that a user declares without
specifying the Declassify On values. Existing classified records,
where the declarer did not specify a Declassify On value, or where
the declarer specifies a Declassify On Date that is equivalent to
the previous Default Declassification Timeframe value. IBM Enterprise
Records applies the new default
value to these existing classified records after Declassification
Sweep is run. For more information, see the declassification sweep
help topic.
- Request Declassification Dates Update
- (Only available for DoD Classified) By default, this field is
empty. Select Enabled to use the Declassification
Sweep to update declassification dates of classified records. Only
users assigned to the Classified Records Security Personnel access
role can select Enabled. For more information,
see the declassification sweep help topic.
- Maximum Batch Size for Workflows
- Specify the maximum number of work items stored in a batch for
review/approval before disposal. For more information, see the workflow
batch size help topic.
- Propagation Security Marking
- (Only available for PRO) Indicate the propagation of security
markings in a file plan. For more information, see the security marking
help topic.
- Screening Workflow
- Specify which workflow is used as the screening workflow. For
more information, see the screen workflow help topic.
- Volume Pattern Suffix
- Enter an incremental number that acts as a suffix in the volume
name. For more information, see the volume name suffix help topic.
- Click Apply to save the changes.
- Close the Configuration Items page.