You can specify the users and groups who have access an
object while creating the object. You can also specify access by going
to the Security view of the information page of the object. The procedure
is slightly different depending upon the object.
About this task
If the object is a container, you specify whether the settings
are for the current folder only or for other levels as well.
Procedure
To add a user or group to a container:
- From the Set Security step (adding) or the Security page
(Get Info), click Add New.
- Select the appropriate Permission Behavior for the user
or group that you are adding.
- Select This folder only to propagate the
security setting only to the folder that you are creating or modifying.
- Select This folder and the following folder to
propagate the security setting to the folder and the folder that exists
at the next level. This selection applies only to containers, not
to documents. After selecting this option, see the following icon
beside the name of the user or group on the security settings page:

- Select This folder and all the folders that follow
it to propagate the security setting to the folder and
all its child entities, including records. Selecting this option shows
the following icon besides the name of the user or group on the security
settings page:

- Click Select users/groups to specify
the users and groups who can access the entity.
- From the Select Users/Groups window,
select the domain from the Select in menu.
- Select Users or Groups,
depending on what you want to add.
- Enter the first few characters of the name and click Search.
- Select one or more names from the list and click Accept.
You can continue selecting more users or groups.
- When the list is complete, click Accept.
- To modify the default security that was set, select a user
or group name. There might be more than one instance of a name because
you can set different permissions for each permission behavior, as
indicated by the icons:

- Choose Folder and select Allow or Deny for
each permission as appropriate. Click Accept when
finished.
- Select Documents and choose those Allow or Deny values.
See the specify security settings topic.
- Click Finish or Apply when
finished specifying security for each user or group.
Results
To add a user or group to a record:
- From the Set Security step (adding) or the Security page (Get
Info), click Add New.
- Select the domain from the Select in menu.
- Select Users or Groups,
depending on what you want to add.
- Enter the first few characters of the name and click Search.
- Select one or more names from the list and click Accept.
You can continue selecting more users or groups.
- To modify the default security that was set, select a user or
group name.
- Select Allow or Deny for
each permission as appropriate. See the specify security settings
topic.
- Click Accept when finished.
- Click Finish or Apply when
finished specifying security for each user or group.