A link represents a relationship between two entities.
The Head and Tail properties of the link define the relationship.
You can create links between IBM® Enterprise
Records entities
and other Content Platform Engine objects
in Application Engine or Workplace XT. A record can share links
with other records, documents, and record folders. Similarly, a record
folder can share links with records and with records folders in both IBM Enterprise
Records and Application Engine or Workplace XT.
By creating links, you can reference or associate related records
and information, such as notes, attachments, and email-return receipts
to a specified record. Only authorized users are allowed to change
or delete links and associations. IBM Enterprise
Records supports the following
types of links:
- Extract LinkThis link establishes an association
between an extract and the record from which it originated. You can
use extracts to make a portion of a document available to specific
users. An Extract link can be created between records and between
a record and a document. The Extract link is used to reference a selected
portion of the content of the record instead of the entire content.
If you want to make certain portions of a large document available
to specific users, create a document that contains selected details
from the parent document. Declare the child document as a record.
Then create an Extract link between the parent record and the child
record.
- Hybrid Folder LinkThis link establishes
a relationship between a hybrid folder and a physical or electronic
folder. It is useful for the PRO data model because IBM Enterprise
Records uses a single folder that
can have both electronic records and physical markers.
- Record Copy Link This link is establishes
an association between the original record and different copies of
the original. The system automatically creates this link for a record
when you create a copy of that record. When a copy of a record is
created, the links associated with the record do not get copied.
- Record Folder See Also LinkThis link establishes
an association between two related folders. The Record
Folder See Also link can be established between IBM Enterprise
Records record folders or any
other folder outside of IBM Enterprise
Records.
In addition, this link can be created between a record and a record
folder. For example, you can use the Record Folder See
Also link to associate a record having Payroll details
with an Accounts record folder.
- Record See Also LinkThis link establishes
an association between records having related content. For example,
when you create a record that contains the entries for Accounts Receivable,
a corresponding See Also link can be created
for the Accounts Payable record. While browsing the Accounts Receivable
record, you have the option of viewing the Accounts Payable record
as well. You can establish this type of link with records or documents.
- Reference Link This link establishes an
association between a record and its references. A Reference link
can be created with other records, documents, or record folders with
associated content. A Reference link is different from a See
Also link. A Reference link provides links to records
or documents with associated content as references for a topic. However,
a See Also link lists all of the records or
documents that contain information having related content.
- Rendition Link This link establishes an
association between a record and its renditions. A rendition is an
instance of a record rendered into another software format without
loss of content. The content and most of the metadata are identical.
You use renditions for preservation or access/viewing purposes. A
rendition of a document can be created using any other application.
For example, you have a Microsoft Word document and it is already
declared as a record. You want to convert this Word document into
a PDF document. So, you create a PDF document using this Word document,
then declare the PDF document as a record. Later, you can establish
a Rendition link between the two records. Users can view existing
renditions for this single record.
Attention: - When a linked record is deleted, all of that the associated links
of that record are also deleted.
- When you relocate, transfer, or export records, all links between
records are retained.