Assign groups to the IBM® Enterprise
Records work queues to specify who can process work queue items.
About this task
These steps should be completed on each
IBM Enterprise
Records work queue.
Tip: For a brief description of the IBM Enterprise
Records work queues, use the guidelines presented in the table.
See IBM Enterprise
Records work queues
descriptions to assign groups to IBM Enterprise
Records work queues.
Procedure
To assign groups to a work queue:
- From the Process Configuration Console, expand Work Queues.
- Right-click a work queue and select Properties or double-click the queue.
- Select the Security tab.
- By using the search facility, locate the LDAP users and
groups to be given access to the queue.
Important: Ensure that only Records Administrator users and Records Manager
users can process and query the work items in the IBM Enterprise
Records work queues. For Records
Administrator users and Records Manager users, select the Query and the Process check boxes.
Allow Records Reviewers and Records Users to query only the work items
in the work queues. For Records Reviewers and Records Users, select
only the Query check box.
- Click OK to save the changes.
- After all the queue updates are made, right-click the connection
point and select Commit Changes or click disk icon. The Process Configuration Console
dialog box displays.
- Click Continue and when the changes
are saved, click Close.
- Close the Process Configuration Console and restart Component
Manager to implement the changes you made.
Tip: When the Component Manager is restarted, a number of IBM Enterprise
Records components do not start.
These components require the IBM Enterprise
Records JAR files that are configured in the next configuring
topic during an installation or in a restarting topic during an upgrade.
Then the components can be started.
- To verify the assignment of groups to work queues, sign
to Application Engine as an Application Engine Administrator.
- Select the Tasks tab and click Public Inboxes to verify that only those queues for which
the user has security access are displayed.
- Sign out and then sign in as a user with different IBM Enterprise
Records privileges.
- Select the Tasks tab and click Public Inboxes to verify that only the queues for which
the user has security access are displayed. For example:
- Sign in as a user assigned the Records Manager role and click Public Inboxes. The RecordsManagerApproval queue is visible.
- Sign in as a user assigned the Records User role and click Public Inboxes. The RecordsManagerApproval queue is not
visible.