The Vital Record Review workflow notifies the Reviewer
of the vital entities that are due for review. The Reviewer reviews
these entities and takes the appropriate action, such as declaring
new records or superseding the existing ones.
Vital entities need to be periodically reviewed to ensure
that the latest records are available at all times. To ensure periodic
reviews of vital records, you can associate a recurring event with
such records. Each time the recurring event occurs, the Vital Record
Review workflow is launched.
After the Vital Record Review workflow
is launched, the following component steps and step processor UIs
are associated with the workflow:
- Initialize
- Is a component step that initializes all relevant parameters that
need to be set from the Content Platform Engine.
These parameters will be used throughout the workflow.
- Review
- Is a general step processor that requests that the Reviewer review
the entities that are due for review. The request is sent as a work
item to the inbox of the Reviewer. In addition to reviewing the entities,
the Reviewer is also required to enter review comments. The Reviewer
can also perform certain actions, such as declaring new records or
superseding old records.
- Approve
- Is a general step processor that notifies the Records Manager
of the entities that are due for review. If a Reviewer is not available
for reviewing the entities, the Records Manager is notified immediately.
If a Reviewer is available, the Records Manager is requested to approve
the review comments entered by the Reviewer. It sends the request
to the RecordsManagerApproval queue in the Public Inbox.
- Update
- Is a component step processor that calls the RM_Workflow_Util component
queue to update the entity with information such as the vital review
date, vital review event associated with the entity, review comments,
reviewer name, and the last review date.