IBM Enterprise Records, Version 5.1.2    

Adding users and groups to an object

You can specify the users and groups who have access an object while creating the object. You can also specify access by going to the Security view of the information page of the object. The procedure is slightly different depending upon the object.

About this task

If the object is a container, you specify whether the settings are for the current folder only or for other levels as well.

Procedure

To add a user or group to a container:

  1. From the Set Security step (adding) or the Security page (Get Info), click Add New.
  2. Select the appropriate Permission Behavior for the user or group that you are adding.
    • Select This folder only to propagate the security setting only to the folder that you are creating or modifying.
    • Select This folder and the following folder to propagate the security setting to the folder and the folder that exists at the next level. This selection applies only to containers, not to documents. After selecting this option, see the following icon beside the name of the user or group on the security settings page: One level inheritance icon
    • Select This folder and all the folders that follow it to propagate the security setting to the folder and all its child entities, including records. Selecting this option shows the following icon besides the name of the user or group on the security settings page: All levels inheritance icon
  3. Click Select users/groups to specify the users and groups who can access the entity.
  4. From the Select Users/Groups window, select the domain from the Select in menu.
  5. Select Users or Groups, depending on what you want to add.
  6. Enter the first few characters of the name and click Search.
  7. Select one or more names from the list and click Accept. You can continue selecting more users or groups.
  8. When the list is complete, click Accept.
  9. To modify the default security that was set, select a user or group name. There might be more than one instance of a name because you can set different permissions for each permission behavior, as indicated by the icons: One level inheritance icon All levels inheritance icon Inherited from icon
  10. Choose Folder and select Allow or Deny for each permission as appropriate. Click Accept when finished.
  11. Select Documents and choose those Allow or Deny values. See the specify security settings topic.
  12. Click Finish or Apply when finished specifying security for each user or group.

Results

To add a user or group to a record:
  1. From the Set Security step (adding) or the Security page (Get Info), click Add New.
  2. Select the domain from the Select in menu.
  3. Select Users or Groups, depending on what you want to add.
  4. Enter the first few characters of the name and click Search.
  5. Select one or more names from the list and click Accept. You can continue selecting more users or groups.
  6. To modify the default security that was set, select a user or group name.
  7. Select Allow or Deny for each permission as appropriate. See the specify security settings topic.
  8. Click Accept when finished.
  9. Click Finish or Apply when finished specifying security for each user or group.


Feedback

Last updated: November 2013
add_users_groups_to_object.htm

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