IBM Enterprise Records, Version 5.1.2    

Configuring the workflow batch size

This configuration setting specifies the maximum number of work items stored in a workflow batch for review/disposition-related workflows.

Procedure

To change the workflow batch size value:

  1. Log on to the IBM® Enterprise Records application as System Administrator.
  2. Select the Configure tab.
  3. Click System Configuration.
  4. The Configuration Items page displays. Set the value for the workflow batch size. By default, this value is 10.
  5. Click Apply to save the changes.
  6. Click Exit to cancel or close the Configuration Items page. Except for the Screening workflow, the application groups all review and disposition-related workflows into batches, based on reviewer, action type, and action. The Screening workflow is batched by reviewer only. For example, if a reviewer has 100 entities. If the disposition schedules of those entities use the same action type and action in the disposition phase that is run. If the workflow batch size is set to 20. Then the system runs five separate workflows, each having 20 items for review. If an entity is participating in a Vital Review workflow, the application checks the Vital Review Action metadata of the entity. The application determines if the action is the same. For other workflows, the application checks the Current Phase Action metadata of the entity. Review the following example:
    Workflow 1: reviewer = Bob, action type = Destroy, action = MyDestroyAction1
    Workflow 2: reviewer = Bob, action type = Destroy, action = MyDestroyAction1
    Workflow 3: reviewer = Bob, action type = Destroy, action = MyDestroyAction2
    Workflow1 and Workflow2 are in the same batch. Workflow3 is run separately.


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Last updated: November 2013
configure_workflow_batch_size.htm

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