IBM Enterprise Records, Version 5.1.2    

Adding a location

Records administrators and records managers can add locations. These locations are used to house physical entities. These locations must be defined before any physical containers can be created and before any physical records can be declared.

Procedure

To add a location:

  1. Select the Physical tab.
  2. Click Locations: Locations icon
  3. Click Add Location: Add location icon
  4. Enter the Location Name.
  5. Complete optional fields as appropriate. The Barcode and Description fields can later be used in Scan Physical Items to search for entities and see their charge-out status. The Reviewer is the keeper of physical items stored at this location. If you do not select a reviewer, requests to check out and track physical records, charge out requests, are handled using the PhysicalEntitiesKeeperQueue public inbox. For more information about the PRM workflow, see the physical entities topic. If you need help selecting a reviewer, see the users and groups topic.
  6. After entering the relevant information, click Finish.
    Important: You might have hardware and software that provides barcode data that you can either scan directly into the active field or that you can copy from your local computer and paste into relevant fields in IBM® Enterprise Records. For purposes of using Scan Physical Items, you can enter any text string into a barcode field.


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Last updated: November 2013
add_location.htm

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