When you file a record, you create a reference to that record at another location within the same file plan. The record is not duplicated. This means that instead of creating a copy of the record, you create a reference to the record. This reference points to the record at its original location. You can file one or more records at the same time.
When a record is declared into more than one container, specify its security parent during declaration. Filing the record into another folder after declaration does not change the security parent. This security feature is true only if the container is maintained and the record remains filed in that container. You can see which container is the security parent by selecting the Filed In information page. For additional details, see the FileNet P8 security section in the Security topic.
When one record is filed into parent containers that have different disposition schedules, the pointer to the record is affected by the parent disposition schedule. For example, if one parent container has a 5-year schedule and another parent has a 2-year schedule, you see the impact. After two years, you do not see the record in the parent with the 2-year record. However, you still see the parent with the 5-year schedule.
To file one or more records: