IBM Enterprise Records, Version 5.1.2    

Exporting retained metadata

If the option to retain metadata is configured for a file plan, then entities that are logically deleted remain in the object store. The entities remain in the object store until you permanently delete them. Before you delete these entities, you can export them to an XML file for archiving purposes.

Procedure

To export retained metadata for logically deleted entities:

  1. Log on to IBM® Administration Console for Content Platform Engine as Administrator.
  2. Expand the node for the file plan object store.
  3. Right-click the Search Results node and select New Search from the menu to open the Query Builder.
  4. Select the type of entity class that you want to export from the Select from Table list box. For example, select RecordInfo if you want to export only records. The query builder shows all columns defined in the selected table in the Select Columns list box.
  5. For the search criteria, select IsDeleted for the Column, and Equal To for the Condition. Select True for the Value.
  6. Click OK to start the search. When the Query Status displays, click OK.
  7. The details pane shows the logically deleted entities. Select all of the entities, then right-click and select Add to Export Manifest.
  8. The Include Options screen displays. Select Include all associated objects. Click OK on each Include Options screen to add the entities to the export manifest.
  9. Right-click the Export Manifest folder and select Export All Objects.
  10. Click OK to perform the export.
  11. After the export finishes, click OK.

Results

If you plan to permanently delete the entities you exported, do not perform another query or shutdown IBM Administration Console for Content Platform Engine until you perform the delete operation. You want to perform the delete operation on the same search result set that you generated for the export operation.

To permanently delete entities after the export:

  1. Click Search Results. The details pane shows the result set from your original search. Select all of the entities, then right-click and select Multiselect Operations.
  2. From Bulk Operations, select the Delete Objects check box and click OK. Click Yes to confirm the deletion.
  3. On the Bulk Operations Status screen, click OK.


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Last updated: November 2013
export_minimum_metadata.htm

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