A disposition action is an action performed on entities
after the cutoff date is reached or when their retention period in
a disposal phase is over. With each action that you create, you need
to assign a default workflow, except in the case of an Auto
Destroy action. When the system performs the action, it
runs the associated workflow on receiving confirmation from an authorized
user.
While defining a disposition schedule, you assign an action with
the disposal trigger that you set for cutoff. You also assign an action
with each disposition phase that you create in a disposition schedule.
Remember: Only a Records Administrator or a Records Manager
(for Base and DoD data models) can create, modify, or delete an action.
Types of actions
In
IBM® Enterprise
Records, you can create the following
types of actions that are predefined in the system:
- Review Retrieve records reviewed by an
authorized person. Review involves examining the disposal status of
the entity to determine whether it can be disposed of.
- Export Exports or copies the records to
another repository.
- TransferTransfers records to an archival
institution for permanent preservation.
- Destroy Permanently deletes records.
- Interim Transfer Temporarily transfers
records to some other location.
- CutoffCloses entities after their cutoff
is reached.
- Vital Review Schedules periodic review
of vital entities.
- Auto DestroyPermanently deletes records
without the use of a workflow. The record removal is immediate when
it reaches the end of the retention schedule.