IBM Enterprise Records, Version 5.1.2   

Assigning groups to the work queues

Assign groups to the IBM® Enterprise Records work queues to specify who can process work queue items.

About this task

These steps should be completed on each IBM Enterprise Records work queue.
Tip: For a brief description of the IBM Enterprise Records work queues, use the guidelines presented in the table. See IBM Enterprise Records work queues descriptions to assign groups to IBM Enterprise Records work queues.

Procedure

To assign groups to a work queue:

  1. From the Process Configuration Console, expand Work Queues.
  2. Right-click a work queue and select Properties or double-click the queue.
  3. Select the Security tab.
  4. By using the search facility, locate the LDAP users and groups to be given access to the queue.
    Important: Ensure that only Records Administrator users and Records Manager users can process and query the work items in the IBM Enterprise Records work queues. For Records Administrator users and Records Manager users, select the Query and the Process check boxes. Allow Records Reviewers and Records Users to query only the work items in the work queues. For Records Reviewers and Records Users, select only the Query check box.
  5. Click OK to save the changes.
  6. After all the queue updates are made, right-click the connection point and select Commit Changes or click disk icon. The Process Configuration Console dialog box displays.
  7. Click Continue and when the changes are saved, click Close.
  8. Close the Process Configuration Console and restart Component Manager to implement the changes you made.
    Tip: When the Component Manager is restarted, a number of IBM Enterprise Records components do not start. These components require the IBM Enterprise Records JAR files that are configured in the next configuring topic during an installation or in a restarting topic during an upgrade. Then the components can be started.
  9. To verify the assignment of groups to work queues, sign to Application Engine as an Application Engine Administrator.
  10. Select the Tasks tab and click Public Inboxes to verify that only those queues for which the user has security access are displayed.
  11. Sign out and then sign in as a user with different IBM Enterprise Records privileges.
  12. Select the Tasks tab and click Public Inboxes to verify that only the queues for which the user has security access are displayed. For example:
    • Sign in as a user assigned the Records Manager role and click Public Inboxes. The RecordsManagerApproval queue is visible.
    • Sign in as a user assigned the Records User role and click Public Inboxes. The RecordsManagerApproval queue is not visible.


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Last updated: November 2013
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