When you declare a physical record, you specify where the
object is stored which is called its home location. Because physical
objects need to be moved to other locations to be used, the record
also has a location field to designate its current location. You create
locations in the Physical tab before declaring
physical records.
- When users want to see a physical object, they charge
it out. This action initiates a workflow that tracks where
the object is and provides queues for multiple users wanting to see
the same object. If the record is currently charged out, you reserve
it. A keeper receives a request for a record and completes the workflow
step that arranges for delivery. The borrower indicates receipt of
the item and arranges for it to be returned using another step in
the same workflow.
- If physical records use barcodes, users can see whether they are
charged out by using the Scan Physical Items option
on the Physical tab. This same option can also
show which physical entities are in a particular location by entering
either the barcode or description of the location.
- Physical records can be declared in IBM® Enterprise
Recordsand Application Engine or Workplace XT. IBM Enterprise
Records requires an entry template
and a default is provided with the system. You can create additional
entry templates for use in IBM Enterprise
Records or
either Application Engine or Workplace XT.