Security classification guides (SCG) are available only
in DoD Classified data models. Users with Original Classification
Authority can delegate the authority to classify information by creating
guidelines to be used by authorized derivative classifiers. Only users
assigned to the Classification Guide Administrator security role can
create or modify security classification guides.
About this task
For information about the Classification Guide Administrator
and other security roles, see the
FileNet P8 security topic. From
the
Security Classification Guides page, you
can complete any of the following tasks:
- Create a security classification guide
- Modify a security classification guide
- Delete a security classification guide
To see the
Security Classification Guides page, select the
Configure tab and select
Security Classification Guides.
Create a security classification
guide
Procedure
To create a security classification guide:
- From the Security Classification Guides page, click Add Classification Guide.
- In the Set Properties step, enter the following information
and click Next:
- Guide Name. For example, B1 Aircraft On Board Counter Surveillance
Radar Systems Software. The string value must conform to IBM® Enterprise
Records folder naming conventions.
- Description
- Date Issued
- Issued By
- Approved By
The only required property is Guide Name.
- In the Set Security step, modify the access rights of existing
groups as needed, and click Finish.
- Add security classification guide topics and sections,
as needed. For details about adding topics and sections, see the Modify
a security classification guide section later.
Results
Modify a security classification guide
A security classification
guide (SCG) serves as a placeholder and framework where you add or
modify sections and topics. You can also delete sections or topics.
Deleting an SCG removes all sections and topics. Sections are essentially
folders that hold topics. Sections contain the same properties as
topics. The official Department of Defense guideline for authors of
SCGs does not specify a format. Because there are a great number of
SCGs authored by different writers, each SCG differs in format, approach,
and specificity. For example, depending on the SCG, the value for
an SCG topic or section is one of the following value types:
- An integer. For example, 100
- A decimal. For example, 1.4
- An alphanumeric. For example, 1.4(e)
- Any of the previous type accompanied by descriptive text. For
example, 1.1 Details of system performance and operational effectiveness
To add or modify a section or topic:
- From the Security Classification Guides page,
click the name of the security classification guide where you want
to add or modify the section or topic.
- To add a section or topic, click Add Guide Section or Add Guide Topic.
- To modify an existing section or topic, click the Get
Info icon:

- Enter or modify the value for Code. This
field is the only required field.
- Enter or modify the value for Topic.
Important: The Code and Topic values must conform to folder naming conventions.
- Specify or change the Initial Classification by selecting a value
from the menu.
- Click Reasons for Classification. IBM Enterprise
Records opens the Select
Values page where you can add and remove Reasons for Classification
for this section or topic.
- To add a Reason for Classification, click Add New Value and select either Active for new records,
or Deprecated for old records.
- Select a reason from the list of choices and click Accept.
- Continue adding as many reasons as required. For information about
adding more reasons that the user can select, see Choice lists section
later.
- To remove a reason, highlight the reason and click the Remove Selected Items icon:

- When you are finished with your selections, click Accept.
- To enter a value for the Declassify On Date item, click the calendar
icon. For records that use this SCG item, IBM Enterprise
Records populates the Declassify
On Date field with the value you enter here.
- To add or remove events for declassification, click Declassify On Events.
- To add a value, enter a text string in the Enter Value field,
and click the Add Item icon:

- To remove a value, select a value from the Current Values list,
and click the Remove Selected Items icon:

- When you are finished, click Accept.
- To add or remove exemptions, click Exemptions.
- To add an exemption, click Add New Value and select either Active for new records,
or Deprecated for old records.
- Select a value from the choice list and click Accept.
- Continue adding as many values as needed. For information about
adding more choices that the user can select, see the Choice list
section later.
- To remove an exemption, highlight the value and click the Remove Selected Items icon:

- When you are finished with your selections, click Accept.
- Enter remarks in the text box.
- To add or remove a supplemental marking, click Supplemental
Marking.
- To add a supplemental marking, select a value from the Available
Values list and click the right-arrow.
- To remove a supplemental marking, select a value from the Current
Values list, and click the left-arrow.
Important: Clicking
the right-double arrow adds all supplemental markings, and clicking
the left-double arrow removes all supplemental markings.
- When you are finished with your selections, click Accept and Finish.
If a user selects a section or topic during the classification
step in the Record Declaration wizard,
IBM Enterprise
Records populates the Derived
From field. The filed is populated with the name of the SCG, the issue
date of the SCG, and the originator of the SCG.
The IBM Enterprise
Records installation process creates
the supplemental marking set on the Content Platform Engine. For more information
about supplemental markings, see the FileNet P8 security topic.
Delete a security classification guide
After you delete an SCG,
it is no longer available for selection in the Derived From field
when declaring a classified record. However, all classified records
that use a security classification guide before it is deleted still
show the deleted classification guide in the Derived From field. Also,
all values derived from the deleted classification guide remain in
the corresponding fields of a classified record property. These values
are Declassify On Events, Exemptions, Reasons For Classification,
and Initial Classification.
Choice lists
When you specify values
for Reasons for Classification or Exemptions in either a guide topic
or section, you can choose from either Active or Deprecated lists.
When
IBM Enterprise
Records is initially
installed, Active choice lists are installed and available for selection.
Generally, an administrator, by Executive order or other authorized
means, adds the Deprecated choice lists to make them available for
selection at a later date.
To add an item to a choice list:
- Log on to IBM Administration
Console for Content Platform Engine as an Administrator.
- On the file plan object store where the security classification
guide is located, browse to and open the Choice Lists folder.
- Right-click either the Reasons for Classifications or Exemptions property.
- Click Properties.
- Click the Choice Items tab.
- Select either Active or Deprecated, and click Add Item.
- In the Display Name field, enter a value as you want to see it
in IBM Enterprise
Records (for example,
1.1).
- In the Value field, enter a description of the item (for example,
Foreign Government Information).
- Click Add.
- Repeat Steps 7 through 9 for each item you want to add, and click OK to return to the Choice Items tab.
To modify a choice list:
- Go to the Choice Items tab, as described
in the procedure earlier.
- In the Choice Items tab, do any of the
following tasks:
- To remove an item, select the item and click Remove.
- To edit an item, select the item and click Edit.
- To change the order of items, select an item and click Move Up or Move Down.
Important: To deprecate an entire Active choice list,
manually add each item to the Deprecated choice list. This task is
described in Steps 7 through 10 of the Choice lists section seen earlier.
Then remove each item from the Active choice list.