IBM Enterprise Records, Version 5.1.2    

View and modify security classification properties

When you click Security Classification in the Record Information page, you can review or edit the security classification properties of a record. IBM® Enterprise Records applies the changes after you click Apply in the Record Information page. Review the descriptions of the properties and instructions for modifying the values.

Derived From

Derived From is populated by one of the following sources:

To edit this property:
  1. Click Derived From to see the Select Values page.
  2. To add a value, enter a text string in the Enter Value field, and click the Add Item icon: Add item icon
    Important: IBM Enterprise Records saves the Derived From property as a string value. You can select only an SCG when you initially declare the record.
  3. To remove a value, select a value from the Current Values list, and click the Remove Selected Items icon: Remove selected items icon
    Important: After you remove an SCG, you cannot restore the SCG into the Derived From property.
  4. When you are finished, click Accept.
Important: Changing the Derived From property does not affect Initial Classification, Current Classification, Reasons For Classification, and Downgrade Instructions.

Initial Classification

Initial classification is the security classification specified by the user who initially declared the record. To modify the initial classification, click the menu and select one of the following values:

Current Classification

Current classification reflects the current security marking on the record. Current classification can be Top Secret, Secret, Confidential, or Unclassified. To change the current classification, click one of the following Actions in the Record Information page:
Important: If you are upgrading an Unclassified record to a higher classification like Confidential, many of the required properties for the upgraded record might be missing. Make sure that you assign the correct properties to the record. Go to the info page for the record. Click Security Classification. Complete all of the missing "required" properties for the classification of that record. Click Apply.

Reasons For Classification

You can modify Reasons For Classification after the record is classified. To change the reasons:
  1. Click Reasons for Classification to open the Select Values page where you can add and remove Reasons for Classification.
    1. To add a Reason for Classification, click Add New Value and select either Active for new records or Deprecated for old records.
    2. Select a reason from the list of choices and click Accept.
    3. Continue adding as many reasons as required.
    4. To remove a reason, highlight the reason and click the Remove Selected Items icon: Remove selected items icon
    5. When you are finished with your selections, click Accept.

Classifying Agency

You can modify the Classifying Agency after the record is classified. Do not modify the classifying agency unless the declarer of the record entered an incorrect value. To modify the Classifying Agency, enter the correct text, such as CIA, State Department, Department of Defense, or any appropriate agency.

Classified By

IBM Enterprise Records populates Classified By if the record is an Original Classification. After the record is classified, enter an appropriate user name or title in the Classified By property field.

Declassify On properties

You can change the Declassify On properties after the record is classified. These properties are disabled if the record has a supplemental marking of Restricted Data or Formerly Restricted Data. Declassify On properties consist of the following options:
Important: The Declassify On Date is not required. If this property is not specified, IBM Enterprise Records uses the Default Declassification Timeframe to determine the date of declassification. For more information, see IBM Enterprise Records system configuration.

Exemptions

To edit this property, click Exemptions to add or remove exemption categories.

Downgrade On properties

You can change the Downgrade On properties after the record is declared. These properties are disabled if the record has a supplemental marking of Restricted Data or Formerly Restricted Data. Downgrade On properties consist of the following options:


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Last updated: November 2013
RMMoreObject_RMSecurityClassifiedInfoPage.htm

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