Deleting a record deletes the document that was declared
as a record. The record metadata is typically deleted at the same
time, but you can also retain the record metadata. You would want
to retain the record metadata to export it to an XML file and then
delete the record metadata later. To retain the metadata, the file
plan must be so configured.
About this task
A record is deleted when it reaches the end of its retention
period and is disposed of by the system. If necessary, a records administrator
can delete a record manually. According to DoD standards, a Records
Manager is also authorized to delete a record. According to PRO standards,
the Records Manager is not allowed to delete any record from the object
store. For more information about metadata, see the retaining metadata
topic
- A record that is on hold, or that is in a container that is on
hold, cannot be deleted.
- A record that is marked as permanent can be deleted.
Procedure
To delete a single record:
- Right-click the name of the record and select Delete.
- Click Accept to delete or Exit to keep the record.
Results
To delete one or more records:
- Browse through the file plan hierarchy to access the records to
delete.
- Select the check boxes next to the records that you want to delete.
- From the Multi-Select Actions menu, select Delete.
- At the Delete window, verify the records
that you want to delete are selected and click Delete. Your records are deleted without any further warning.
- After you see a confirmation message verifying the completion
of the Delete action, click OK to return to the Browse page.