IBM Enterprise Records, Version 5.1.2   

Object stores

An IBM® Enterprise Records object store can act as a file plan object store, a record object store, or a combination of the two.

For best performance, use a database store as the content store for the file plan object store.

A file plan object store can have more than one file plan and the object store can be configured with only one default plan at a time. The default can be changed by the Content Platform Engine administrator or the Process Engine administrator at any time or by the user in the IBM Enterprise Records user interface.

An FileNet® P8 object store is a repository of objects and a suite of accompanying storage and retrieval services. The object store acting as the file plan object store can support one or more record-enabled object stores in the same FileNet P8 domain for records declaration.

For IBM Enterprise Records, an object store can be any of the following types:
File plan object store (FPOS)
An file plan object store contains a file plan, which is a hierarchy of record management objects needed to classify records.
Record-enabled object store (ROS)
A record-enabled object store contains documents that you can declare as records.
Combined FPOS and ROS
A combined file plan object store and record-enabled object store server contains both the file plan and documents. Do not use this option for production systems.
Important: Do not use periods in the file plan object store name. You cannot declare a record if a period is included in the object store name.

In a production environment, optimize security by ensuring that only a limited number of Application Engine, Workplace XT, or IBM Content Navigator users have access to the entities that make up your file plan in the file plan object store.

You can choose between using a database store or file store as the content storage area, based on the anticipated size of objects. Content Engine or Content Platform Engine retrieves small objects such as records objects (less than 1 MB in size) quicker from a database store. Record objects contain a reference to the documents and their content. Plan which groups are allowed to administer the object store (object store administrators) and which groups need general access rights to create, delete, or modify content. Setting security by using groups helps create a more manageable environment.

Important: When creating an file plan object store, make sure that you add to the object store administrators group the users and groups you assign Records Administrator privileges to in the file plan object store.

Running queries or running the Disposition Sweep process for a file plan with many record categories or record folders returns large data sets. This large number can result in errors if the database timeout is not set appropriately.



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Last updated: November 2013
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