IBM Enterprise Records, Version 5.1.2    

Supersede a record

After a record loses its significance, supersede it with another record. For example, supersede a record containing the personal details of employees for December 2006 with a record for April 2007. Or supersede a record with another record of the latest version of the same document. When a supersede association is established between the superseded and superseding records, each contains a navigable link to the other.

About this task

Superseding a record does not limit access to it.

While declaring a record, you can indicate that this new record is superseding an existing record.

Procedure

To supersede a record during declaration:

  1. While declaring the new record, click Supersedes or Select Value next to Supersedes.
  2. Go to the old record that is being superseded and click Select.
  3. Finish declaring the record.

Results

Before you finish declaring an unclassified record, you can click Change Value to modify your selection. This action opens a window where you can click Remove Object to clear the field or Select Object to choose another record. If you are declaring a classified record, click Supersedes to change the value or Clear to remove it.

If you declare a new record and do not choose the Supersedes option, you can specify later that it is superseding an older record.

To supersede a record after declaration
  1. Go to the new record and click its Get Info icon.
  2. On the Properties page, click Supersedes. The Select Object - Select Item page displays.
  3. Go to old the record to be superseded and click Select.
  4. Click Apply.

IBM® Enterprise Records properties information page

When you view the information page of the older superseded record, you see the name of the newer record that supersedes it. You see the name in the Superseded Records field. When you view the information page of the newer record, you see the name of the older record it supersedes in the Supersedes field. You can click Supersedes to change the record it supersedes or Clear to remove the record name.



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Last updated: November 2013
supercede_record.htm

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