Click the Format Results tab to specify which property columns appear in the results, their order from left to right, alignment (left, centered, right) and optionally, how to sort the results. By default, the search results display a column for each property initially included in the search criteria (except for properties with multiple values).You can remove or rearrange the defaults and add other properties.
The Format Results tab displays a different set of properties than the Search Criteria tab. Instead of limiting the Format Results to only those properties common to all of the object types you specified, you can select from all of the properties applicable to each of the specified object types. This allows you to displays additional custom properties in your search results.
For example, you want to search for all documents and folders with the word Test in the title. But in the search results, you want to see the pathname of all the folders. Pathname is not a Document property and not listed in the intersection of properties. Adding pathname to the Format Results tab ensures the search results include pathname for all folders.
NOTE If you selected the Include Summaries with Search Results option when specifying your Search Designer options, any properties set in Format Results is ignored. The summaries and magazine view uses a fixed-set format for displaying search results.
Select values from the Property, Alignment, and Sort columns. Type a number directly in the Priority column if you want to change the default value.
Each row in this table represents a column in the search results. The order of the rows in this table (top to bottom) corresponds to the order of the columns in the search results (left to right). By default, the first column displayed in the results is always the document title (appears as "Title"). The title provides a link to the actual document content. Other property columns specified on the Format Results tab follow the Title column.
This first Title column is not listed in the Format Results tab and is always left aligned. If you want to sort by document title, you must specify the Document Title property in the Format Results tab and specify its Sort and Priority values. The results will then show a Title and a Document Title column and the data is identical.
Your site can also specify other properties that appear by default, and one of these could provide a link to the document instead of document title.
Property To specify which columns you want in the search results, select the name of the item. The drop-down list has an item for each selectable property in the selected object stores. (Properties with multiple values are not included in the list.) You can include properties not listed in your search criteria. If a document from one object store does not contain the property you specified from another object store, the value for that property will simply be blank. The server that runs your searches can be configured to display certain columns regardless of whether you include them.
Alignment From the drop-down list, choose how you want the data to be aligned within the column. Text is typically left-aligned, numbers are often right-aligned, and single characters are often positioned in the center of the column. The initial default is Left.
Sort To sort the results, use the drop-down list to choose ascending or descending for a column you want to sort. Ascending puts entries with low values, or starting with the first alphabetic character, at the top of the list. Descending arranges items with high values, or starting with the last alphabetic character, at the top. For example, Descending lists documents with the latest creation date first.
By default, Workplace results are not sorted.
Priority If you sort by more than one column, you need to specify the priority level of each sort column. For example, if your first level sort is by date, then there could be many documents added on the same day. You might choose a different property (such as creator) as a second sort level so that documents are arranged by creator for each day.
The first column to which you assign a sort order automatically becomes priority 1 and additional columns are numbered as you continue to assign a sort order. Change the numbers as needed (double-click and retype) to indicate first priority, second priority, etc. in the sort orders. Enter the numbers in sequential order (e.g., 1, 2, 3, etc.). Do not enter duplicates or a number higher than the number of properties.
To add property columns
To delete a property column
To move a property column
Immediately after choosing the Format Results tab, the properties you specified as search criteria automatically appear in the order you selected them. If you selected the same property more than once, it appears only once in Format Results. (If you want it to appear more than once, you can add it to the Format Results tab.)
Once you modify the properties in the Format Results tab, the program will not automatically add or remove any entries in response to further changes you make on the Search Criteria tab.
If you check out a search that has no entries on the Format Results tab, then any new search properties you add will be automatically added to Format Results.
You can click the Reset Criteria icon to update the properties. See Reset property columns.