When you create a record category or record folder, it will be marked as Active. However, you can specifically mark an entity as Inactive after creating it. Users cannot add new entities to an inactive category or folder and they will not see inactive categories or folders when declaring a record. Marking an entity as inactive is useful when it is necessary to review and approve the record category or folder prior to making it available for general use.
When you mark an entity as Inactive, all its child containers are also automatically marked as Inactive. At any time, you can mark an Inactive entity as Active, but note that its child containers do not automatically become Active. You need to explicitly mark these entities as Active.
On an inactive entity, you can perform all other operations such as searching, retrieving, using, or relocating the entity. You can also initiate disposition actions on an inactive entity.
To mark one or more containers as Active
To mark a container as Inactive