When adding or checking in a search, you can review or update security settings. If you skip this setting, your system's default security is used for new searches. For a search you've checked out, modified, and are checking in, its previous security settings are used.
You see any default security provided by your system. You can select any listed name which activates the Remove and Modify buttons.
You can set the security permissions to Allow or Deny as needed. For a complete discussion of the security settings, see Work with Security in the help.
Each user has a unique user name that is used to identify access rights to objects, the last user to modify an object, the creator or owner of an object, and the user account for which you are currently logged into the system. When the administrator creates a user name, that name is assigned a short version and a long version.
The short version is the user name that you can use when you log in. For example, abrown.
The long version is the full, unique system identifier for the user. Administrators call the long version user name the fully qualified system name or the distinguished name. The format of the long name depends on how your administrator has configured your system. For example, it could be jdoe@engineering.filenet.com or uid=JDoe,uid=pwtest995,ou=Shared,ou=Engineering,dc=filenet,dc=com
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You can use either your short version name or long version name to log in. Both the long version name and short version name are displayed in a Security dialog box. When you search for a user or group, the short names are returned and the long names appear as tool tips.
It is possible to have duplicate short version user names. The long version of the name is always unique.
#AUTHENTICATED-USERS now appears as the default for all users in a group. Previously, EVERYONE was used.
Rollover text appears when you point to any user or group's short or display name. That text shows you the long name or the fully qualified system name for the user or group.
If you use eDirectory or SunOne LDAP server and if there is no duplicate short name, you can log in with a short version or long version name.
If there are duplicate short names, you must log in with a long version name.
If you use Active Directory LDAP server and you belong to the default Content Engine and Process Engine domain, you can log in with a short version or long version name; if you do not belong to a default Content Engine and Process Engine domain, you must log in with a long version name.
See FileNet P8 Security for more information.