Workflow Subscription wizard
You can use the Workflow Subscription wizard to define
subscriptions to associate a document class, a folder class, or a custom object
class with a workflow definition for manual or automatic launching. The subscription
definition determines which events will cause the workflow to launch. For example,
an approval workflow could be launched when a new document is added or when a
new version of the document is checked in. If the subscription is configured
for manually launching the workflow, the user must click on the Launch action in the pop-up menu or in the Information Page page and then select the manual workflow to launch.
To create a subscription, you must have the following qualifications:
- You
must have access to a specific workflow definition to use it in a subscription.
- You must be a member of the PWDesigner access role. See Access roles site preferences for information about this site preference.
- You must be a member of a group that was granted access when the Workflow Designer security script was run on the object store. An object store administrator must run the the security script wizard using Enterprise Manager, as described in the IBM FileNet P8 Platform Installation and Upgrade Guide, under "Set bootstrap preferences."
To start the Workflow Subscription wizard
- Click Author to access the Author page.
- Click Advanced Tools to open the Advanced
Tools view of the Author page.
- Select one of the following options:
- To create a new workflow subscription, click Add Workflow Subscription.
- To modify an existing workflow subscription, click Modify Existing just below the wizard name.
You
can modify subscriptions that were created in Enterprise Manager or in
Workplace. However, in Workplace you can only modify subscriptions created in Enterprise Manager that are defined as a class subscription. You cannot
modify a subscription to an instance (that is, a subscription to a particular
document, folder, or custom object) from within Workplace.
You must complete the following steps to define a workflow
subscription
- Select the target class for
the subscription.
- Select the workflow to launch.
- Set the subscription properties.
- Set the trigger condition expression.
- Set the property mapping.
- Set the subscription security.