Categories, folders, and volumes typically close automatically as a result of meeting a condition defined by their associated disposition schedule, but you can also close them manually. When you create one of these containers, it is open by default, and child entities can be added to it. Closing a container starts its disposition process and child entities can no longer be added.
Normally, you would not want to reopen a closed container, but this is allowed so you can add records that were not available at the time the container closed. For example, if a container closed at the end of the year but a record for that year arrives later, you can reopen the container to add the record and then close it again. You can retrieve records from closed or open containers.
When an entity closes, all its child entities are automatically closed. If you reopen an entity, its child entities are not automatically reopened. To reopen a child entity, you must first open its parent entities. To add a record to a reopened volume, you must explicitly select that volume.
Records administrators and records managers can close and reopen record categories, record folders or volumes.
To manually close a container
NOTE Entities that have been closed are marked with the
close icon:
To reopen an entity
NOTE Entities that have been closed and reopened are marked
with the reopen icon: