You can send a document, a copy of a document or a folder as a hyperlink or as an email attachment. When you are using Workplace XT, you can send a hyperlink to a document or folder or send a document as an attachment. If you are sending mail from an integrated Microsoft® Office application using Integration for Microsoft Office, you can send a hyperlink to a document or a copy of a document. You can also drag one or more documents from an object store to an open email in an integrated Outlook. Those documents are copies of the original documents and added as email attachments or as a hyperlink. You can drag documents to applications other than Microsoft applications; however, Integration for Microsoft Office does not recognize those documents.
Recipients who receive email with a hyperlink must log in before opening the linked item and must have access rights to view the item. Recipients who receive email with an attachment can open the attached document without logging in.
TIP When you send a hyperlink to a document from a list view, the hyperlink opens the released or current version of the document, even if the document is later updated. In Workplace XT, to send a link to a specific version of the document, use Show Hyperlink instead of Send Mail. See Show an object's hyperlink for more information. In an integrated Outlook using Integration for Microsoft Office, you can open the version series for a specific document and drag a copy of the specific version into an email as an attachment. You can drag only one document at a time if you are selecting a specific version.
When you send an object as a hyperlink, the document or folder name, excluding any special characters, is displayed as the hyperlink text. For example, if the name of your document is MyDocument, MyDocument is displayed.
When you send a document as an email attachment, the document title is used as the email attachment description. However, the title might be different when it uses a different character set that was specified by your regional and language settings. For example, if you send a document with an English document title, the document title is used as the email attachment description. However, when using Lotus NotesĀ®, if your client locale is set to English and you send a document with a Japanese document title, an English description, such as WorkplaceXT1234.doc, is used for the email attachment description.
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To send a hyperlink or attachment
The steps for sending a hyperlink or attachment vary depending on whether you are working in Workplace XT or an integrated Office application or Outlook. Refer to the appropriate section for instructions.
Workplace XT | Office 2007 applications using Integration for Microsoft Office |
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Office applications |
Outlook |
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