Manage folders

You can use folders to help organize the objects in your object stores. You can review and modify any of these settings. You can add a folder, move a folder, delete a folder, and create a link to a folder. You can also manage folders from integrated Office applications using Application Integration BCS.

Folder properties

The information pages associated with individual folders provide properties, security, link, and history information.

To display information pages for a folder

Right-click a folder and click Properties. The actions you can perform appear beneath the information links or in the folder's pop-up menu.

NOTE  Creating a large number of folders at any given level can impact system performance. For example, opening a folder with a large number of objects can take a long time for the page to display.

Folder preferences

Depending on your access rights, you can set the following preferences for folder-related behavior:

Move a folder

You can move a folder from one location to another in the same object store.

TIP In Workplace XT and integrated Office applications usingApplication Integration BCS, you can drag a folder to another location.

To move a folder

  1. Navigate to the folder you want to move.
  2. Right-click the folder and click More Actions > Move. If you are moving a folder in integrated Office applications using Application Integration BCS, right-click the folder and click Cut. Right-click the location in which you want to move the item and click Paste.
  3. Navigate to and select the folder you want to move the folder to.

Delete a folder

When you delete a folder, the folder is completely removed from the object store, but the objects in the folder are not deleted. You can still browse to objects that have been filed in other folders as well as the deleted folder. However, objects that are not filed elsewhere will only be accessible by searching.

CAUTION  You cannot undo the delete action, and an administrator cannot recover the deleted folder.

To delete a folder

  1. Navigate to the folder you want to delete.
  2. Right-click the folder and click More Actions > Delete. If you are deleting a folder in integrated Office applications using Application Integration BCS, right-click the folder and click Delete.

Create a link to a folder

You can use links to organize your folders in an object store. Before you can link objects, you must first create a link using the Create Link wizard, and then associate or reference one object to another. The Create Link feature is available from an object's information page. The Link Object icon represents a link object. It appears next to the Create Link option on an action menu.

See Work with link objects for more information about using this feature.