Supersede a record

After a record has lost its significance, you may supersede it with another record. For example, you might choose to supersede a record containing the personal details of employees for December 2006 with a record for April 2007. Or you might want to supersede a record with another record of the latest version of the same document. When a supersede association is established between the superseded and superseding records, each contains a navigable link to the other.

Superseding a record does not limit access to it.

To supersede a record during declaration

While declaring a record, you can indicate that this new record should supersede an existing record.

  1. While declaring the new record, click Supersedes or Select Value to the right of Supersedes.
  2. Navigate to the old record that should be superseded and click Select beneath its description.
  3. Finish declaring the record.

Before you finish declaring an unclassified record, you can click Change Value to modify your selection. This opens a window where you can click Remove Object to clear the field or Select Object to choose another record. If you are declaring a classified record, click Supersedes to change the value or Clear to remove it.

If you have already declared the new record and did not choose the Supersedes option, you can specify later that it should supersede an older record.

To supersede a record after declaration

  1. Navigate to the new record and click it's Get Info icon.
  2. On the Properties page, click Supersedes. The Select Object - Select Item page displays.
  3. Navigate to old the record to be superseded and click Select beneath its description.
  4. Click Apply.

IBM InfoSphere Enterprise Records properties information page

When you view the information page of the older superseded record, you will see the name of the newer record that supersedes it in the Superseded Records field. When you view the information page of the newer record, you will see the name of the older record it supersedes in the Supersedes field. You can click Supersedes to change the record it supersedes or Clear to remove the record name.