General settings for Author

The general settings for Author site preferences determine the default behavior for adding or checking in documents and whether the security page displays.

Add as major version

The Add as major version site preference determines the default setting for the Add as major version option when adding a new document. The default setting is No (add the document as a minor version). The user can override the preference setting when adding a document.

Check in as major version

The Check in as major version site preference determines the default setting for the Check in as major version option when checking in a document. The default setting is No (check in the document as a minor version). The user can override the preference setting when checking in a document.

Require folder selection

In the past, content has been organized into folder structures and users browse through folders to find content. This requires users to understand the folder structure to find documents. As search technology has evolved, there is new emphasis on indexing all content and setting up search criteria instead of navigating folder structures. In this case, there is no need to require documents and custom objects to be filed in folders.

Content Engine allows a document or a custom object to be added to an object store without specifying a folder in which it is to be filed. You can take advantage of this feature by setting the Require folder selection site preference to No. Users can then add new documents without specifying a folder to contain them.

Security page visibility

The Security page visibility site preference determines whether the Security page displays during certain operations. The default is Show.

When the preference is set to Hide, a user cannot view or set security when performing the following operations:

New objects acquire the default security defined in Enterprise Manager. Similarly, new document versions inherit the security of the previous version.

Regardless of the preference setting, a user can view the Security Info page when displaying a document's properties, and the user can edit security properties if the document's access rights permit it.

The wizards and applets accessed through Workplace Author - Advanced Tools are not affected by setting this preference to Hide.