Add or edit profiles

The profile site preferences determine the process in which Microsoft® Outlook items, such as messages and calendar items, are added to an object store from Outlook. You can add a new profile or modify the existing ones. The following headings refer to the settings.

General

Use the Profile Name and Profile Description fields to label a profile. If you are editing an existing profile, enter the updated information in these fields. The profile name you specify in these fields appears in a profile list when users add an email item from Outlook.

Click Select access roles to specify user groups who will have access to the profile you are creating or editing.

Next to each option, you specify whether those options can be modified during an add process. When users select a profile while adding an email message, the email message options you specify appear in the profile. The three options that determine whether users can modify settings are Editable, Read Only or Hide:

Email Message Options

Attachment Options

Because Outlook items often contain one or more attachments that are different file types, you can add an entire email message as a single unit or add each attachment separately. This section provides options for adding attachments as independent objects to an object store.

Declare Record Options

This option is only available on systems configured for InfoSphere Enterprise Records.

Select Yes to use the Declare as single record option to declare an entire email message and its attachments as one record. The declare process occurs when the last Outlook item is successfully added to an object store.

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