General settings
The general user preferences page defines common display
settings and an email setting.
General settings
The general settings affect the general display information throughout Workplace.
Display
- Default home page determines the primary view that is displayed. In Workplace, the default home page opens when you click the Home link or the banner graphic. The default is Browse. The
available settings are primary views to which you have access and Default, which uses the corresponding site preference set by the administrator.
- Default list view specifies whether lists
are displayed in Detailed, Magazine,
or Default layout. If you select Detailed,
all lists of objects returned for viewing display details such
as the name or title, the last date modified, the version label, and
the file size (depending on the type of view you are using). If you
select Magazine, the item name and a brief description are displayed.
If you select Default, the corresponding site preference setting (set by
the administrator) is used.
Here is an example of the detailed view of documents in a folder. Since the interface can be customized, you might see different column headings.
Here is an example of the magazine view of documents in a folder. Since the description can be customized, you might see a different description.
- Default home skin determines the
color scheme for My Workplace pages. Select the desired scheme from
the drop-down list. The default skin is White.
- Confirmation page visibility determines
if a confirmation page is displayed at the end of the Add, Check In, and Launch wizards. Options are Show to display the confirmation page, Hide to hide it, or Default to use the corresponding site preference setting.
NOTE This setting is ignored if your site has installed and enabled InfoSphere Enterprise Records.
- Show system properties view expanded specifies whether to show the system properties wherever class properties are displayed.
- Default uses the corresponding site preference.
- Yes always displays the expanded list of system properties and the Collapse System Properties link.
- No hides the system properties and displays the Show System Properties link.
- Date format determines how dates
are displayed in properties or search fields. The
available formats are:
- Default uses the corresponding site preference
- Short (MM/d/yy) displays as 9/6/05
NOTE When you enter a date with a two-digit year, this date is interpreted to be between 80 years prior to the current date, and 20 years ahead of the current date. For example, the current year is 2007. If you intentionally enter July 9, 2027 as 7/9/27 for a specific date property value, the date is translated as July 9, 1927. If you need to enter years outside of this range, you should choose an alternate format.
- Medium (MMM d, yyyy) displays
as Sep 6, 2005
- Long (MMMM d, yyyy) displays
as Sept 6, 2005
- Full (EEEE, MMMM d, yyyy) displays
as Tuesday, Sept 6, 2005
- Time format determines how times
are displayed in properties or search fields. The
available formats are:
- Default uses the corresponding site preference
- Short (h:mm a) is displayed as 1:15
pm
- Medium (h:mm:ss a) is displayed as
1:15:34 pm
- Long (h:mm:ss a z) is displayed as
1:15:34 pm PST
- Full
(h:mm:ss a z) is displayed as 1:15:34 pm PST
- Time zone specifies how the application determines the time zone.
You can select one of the following time zone settings from the list:
- Default: The time zone specified in the corresponding site preference.
- Browser Time Zone: The time zone used by the browser on the client workstation.
- AE Server Time Zone: The time zone used by the server that is running the application.
- a specific GMT value: The time zone specified relative to Greenwich Mean Time (GMT); for example, (GMT-7) Mountain Standard Time.
Although the default is to check your browser's time zone setting, it is always more reliable to set a specific time zone value, in case a program cannot determine your browser's setting. For example, if you are in the Pacific Time Zone and you switch to daylight saving time each year, select (GMT-8) Pacific Standard Time. If you do not change to daylight saving time, select (GMT-8) GMT-08:00.
- Action icons determines if icons
are displayed next to action names. Actions are displayed in the left
pane of the information page, when you right-click an object name, or
when you click Actions Menu.
- Criteria for search and history results determines if the search criteria are displayed when you open the Search page or the History view of the information page. The default is Show. In addition to changing the setting here, you can always click Show Criteria or Hide Criteria in the Search page or History view of the information page to change the display.
- Always show folder filtering determines if the folder filtering criteria are always displayed in pages that navigate folder contents. The options are Show to display the filter criteria, Hide to hide the criteria, or Default to use the site preference setting set by your administrator.
- Magazine list view page size determines how many items are displayed in a single page in magazine view. The initial default is 10 items, although your administrator can set a different default.
- Detailed list view page size determines how many items are displayed in a single page in detail view. The The initial default is 20 items, although your administrator can set a different default.
Shortcut settings
The shortcut settings affect the display of the Shortcuts view page in Workplace. You can set different display modes for each type of shortcut. The settings apply only to your user account.
Shortcut modes
- Browse shortcut mode determines how the Browse shortcuts are displayed.
- Select Show group to list Browse in the left navigation pane (under Shortcuts) and in the All Shortcuts list of the Shortcuts page.
- Select Show each shortcut to list each individual browse shortcut in the left navigation pane (under Shortcuts) and in the All Shortcuts list of the Shortcuts page. Individual shortcuts are listed after any group shortcuts and include the Folder icon.
- Select Hide to hide all Browse shortcuts in the left navigation pane (under Shortcuts) and in the All Shortcuts list of the Shortcuts page.
- Search shortcut mode determines how the Search shortcuts are displayed.
- Select Show Group to list Search in the left navigation pane (under Shortcuts) and in the All Shortcuts list of the Shortcuts page.
- Select Show Each Shortcut to list each individual search shortcut in the left navigation pane (under Shortcuts) and in the All Shortcuts list of the Shortcuts page. Individual shortcuts are listed after any group shortcuts and include the Search Template icon.
- Select Hide to hide all Search shortcuts in the left navigation pane (under Shortcuts) and in the All Shortcuts list of the Shortcuts page.
- Form shortcut mode determines how the Form shortcuts are displayed. Your site must have installed the optional FileNet P8 eForms application to access forms.
- Select Show Group to list Forms in the left navigation pane (under Shortcuts) and in the All Shortcuts list of the Shortcuts page.
- Select Hide to hide all form shortcuts in the left navigation pane (under Shortcuts) and in the All Shortcuts list of the Shortcuts page.
- Template shortcut mode determines how the Entry Template shortcuts are displayed.
- Select Show Group to list Templates in the left navigation pane (under Shortcuts) and in the All Shortcuts list of the Shortcuts page.
- Select Hide to hide all entry template shortcuts in the left navigation pane (under Shortcuts) and in the All Shortcuts list of the Shortcuts page.
Email settings
You must enter an email address before you can use the Send Mail action.