Add a location
Records administrators and records managers can add locations. These are used to house
physical entities and must be defined before any physical containers can be created and before
any physical records can be declared.
To add a location
- Select the Physical tab.
- Click Locations:

- Click Add Location:

- Enter the Location Name.
- Complete optional fields as appropriate.
The Barcode and Description fields can later be used in Scan Physical Items to search
for entities and see their charge-out status. The Reviewer is the keeper of physical items
stored at this location. If you do not select a reviewer, charge out requests will be handled
via the PhysicalEntitiesKeeperQueue public inbox. For more information about the PRM workflow,
see Charge out physical entities.
If you need help selecting a reviewer, see Select
users or groups.
- After entering the relevant information, click Finish.
About barcodes
You may have hardware and software that provides barcode data that you can either scan
directly into the active field or that you can copy from your local computer and paste into
relevant fields in IBM InfoSphere Enterprise Records. For
purposes of using Scan Physical Items, you can enter any text string into a barcode field.