Click the Format Results tab to specify which property columns appear in the results, their order from left to right, alignment (left, centered, right) and optionally, how to sort the results. By default, the search results display a column for each property initially included in the search criteria (except for properties with multiple values).You can remove or rearrange the defaults and add other properties.
The Format Results tab displays a different set of properties than the Search Criteria tab. Instead of limiting the format results to only those properties common to all of the object types you specified, you can select from all of the properties applicable to each of the specified object types. This allows you to display additional custom properties in your search results.
For example, you want to search for all documents and folders with the word Test in the title. But in the search results, you want to see the path of all the folders. The path is not a Document property and not listed in the intersection of properties. Adding the path name to the Format Results tab ensures the search results include the path for all folders.
If you selected the Include Summaries with Search Results option when specifying your Search Designer options, any properties set in the Format Results tab are ignored. The summaries and magazine view uses a fixed-set format for displaying search results.
Select values from the Property, Alignment, and Sort columns. Type a number directly in the Priority column if you want to change the default value.
Each row in this table represents a column in the search results. The order of the rows in this table (top to bottom) corresponds to the order of the columns in the search results (left to right). By default, the first column displayed in the results is always the document title (appears as "Title"). The title provides a link to the actual document content. Other property columns specified on the Format Results tab follow the Title column.
This first Title column is not listed in the Format Results tab and is always left aligned. If you want to sort by document title, you must specify the Document Title property in the Format Results tab and specify its Sort and Priority values. The results will then show a Title and a Document Title column and the data is identical.
Your site can also specify other properties that appear by default, and one of these could provide a link to the document instead of document title.
If a sort order is not specified, the results are sorted by the property specified in the Document Name site preference for the object store or, for content searches, by their relevancy ranking.
The first column to which you assign a sort order automatically becomes priority 1 and additional columns are numbered as you continue to assign a sort order. Change the numbers as needed (double-click and retype) to indicate first priority, second priority, etc. in the sort orders. Enter the numbers in sequential order (for example., 1, 2, 3). Do not enter duplicates or a number higher than the number of properties.
Immediately after choosing the Format Results tab, the properties you specified as search criteria automatically appear in the order you selected them. If you selected the same property more than once, it appears only once in the Format Results tab. (If you want it to appear more than once, you can add it to the Format Results tab.)
Once you modify the properties in the Format Results tab, the program will not automatically add or remove any entries in response to further changes you make on the Search Criteria tab.
If you check out a search that has no entries on the Format Results tab, any new search properties you add will be automatically added to the Format Results tab.
You can click the Reset Criteria icon to update the properties. See Reset property columns.
To add property columns
To delete a property column
Select the row that represents the column and click Delete.
To move a property column
Select the row and click the Move Row Up button to move the column to the left in the results display. Click the Move Row Down button to move the column to the right.
Click the Reset Criteria button to reset the property columns to those currently set on the Search Criteria tab. This includes resetting the order. Note that this also reverts to formatting defaults (left alignment, no sort, and priority 0) and removes any extra properties you added. It does not revert to the formatting used in the previously checked in search, if it was different than these defaults.