Change a user's Out of Office settings

When appropriate, a user can set his personal options to indicate that he is unavailable to receive work and to designate a substitute user to receive his work items. As an administrator, you can modify the user's personal options to indicate that he is able or unable to receive work, and you can change the currently designated substitute.

Note that changing the user's personal options does not affect work currently assigned to the user. To reassign existing work items, use the Assign/reassign work option.

To change the user's Out of Office settings

  1. From the Tasks menu, choose Out of Office.
  2. From the first list, select the user whose settings you wish to change.
  3. To indicate that the user is out of the office, select a substitute user from the drop-down list, and select the I am currently out of the office checkbox.

    To indicate that the user is back in the office, clear the I am currently out of the office checkbox.

  4. Click OK if done, or Apply to apply the changes and continue working in this dialog box.