Process Administrator provides a flexible search capability for locating specific items of interest related to running workflows in an isolated region. The following are important tips to know before you set up a search.
To list all workflows currently running in the isolated region
Look for | Workflows |
In | Workflow Roster |
Select one | DefaultRoster |
With no other criteria set and read-only mode selected, this lists the running workflows with limited information about the workflow. It does not show individual work items that are the result of simultaneous processing. It also does not indicate Tracker items.
To list all work items currently running in an isolated region
Look for | Work items |
In | Workflow Roster |
Select one | DefaultRoster |
When read-only mode is selected, all work items are listed with limited information about each item. This option does not show individual work items that are the result of simultaneous processing. If a branch of the workflow has an error, this list might not indicate the error.
When Edit mode is selected, this lists all selected fields for each work items, and you can select and edit the field values. Note that you can specify which fields (columns) to display using the Show/Hide Columns option.
To list all work items assigned to a specific user
Look for | Work items |
In | User Queue |
Select one | Inbox |
Users | Select the user |
To list all work items in an error state
Look for | Work items |
In | Work Queue |
Select one | Conductor |
As an administrator, you will use this procedure to find any items in an error state, then determine the problem. You might also use Process Tracker or other tools to fix the problem, such as reassign steps to other users or change data.
To list all workflow that were launched today
Look for | Workflows |
In | Workflow Roster |
Select one | DefaultRoster |
Criteria | Search Fields: F_StartTime(Time) > 11/25/2004 11:59 pm |
F_StartTime is the time a workflow was launched. The date can be entered in a number of formats. See valid formats for additional information.
To list work items that have a data field that contains a specific value
If your workflows involve data that you will want to find quickly, your system probably has that data set up as an index. See About indexes in Help for Process Configuration Console for general information on creating an index. An index might be a customer ID that you would use to find workflows related to specific customers, or you might use some other data, such as a loan amount or a postal code, that would allow you to group work items into categories.
For example, in a system where the data field loan_amount is specified as an index, you could use the following to locate all work items where the loan amount is between 50,000 and 150,000.
Look for | Work items |
In | Workflow Roster |
Select one | DefaultRoster |
Criteria | Use index : (Advanced) loan_amount < 150000 AND > 50000 |
NOTE When you use an index, there might be work items where the value is blank or NULL.