Manage data fields

You can add, change, or delete fields in the list of exposed data fields in your roster, queue, or event log definition. Exposing a field makes it available for use in a search filter or when defining an index. Adding a data field to the list of exposed fields does not create the field—the workflow author does that. In the same way, removing a field from the list of exposed fields does not delete the field—it simply makes the field unavailable for the uses listed above.

CAUTION  Exposing workflow fields adds to the system overhead, both in space and performance. Additional performance impact can occur in the following cases:

To add or change exposed data fields

  1. If the Properties dialog box is not already displayed, select the icon of the queue, roster, or event log you wish to modify and click Properties on the toolbar.
  2. Select the Data Fields tab.
  3. To add an exposed field, enter the information in the first empty row.

    To change an exposed field, select the information you want to change and enter the new value.

  4. Click OK when done.
  5. Click Commit Changes on the toolbar to apply this change to your isolated region. See Commit changes for additional information.

    NOTE  Following the committal, in the runtime environment (for example, in the Workplace Tasks page) the changes will be reflected only in work items that:

To delete exposed data fields

Note that you cannot delete a field that is currently in use in an index. You must first delete the field from the index.

  1. If the Properties dialog box is not already displayed, select the icon of the queue, roster, or event log you wish to modify and click Properties on the toolbar.
  2. Select the Data Fields tab.
  3. Select the row of the data field you wish to delete. You can select multiple items to delete.
  4. Click Delete.
  5. Click Yes or Yes to All to confirm.
  6. Click OK when done.
  7. Click Commit Changes on the toolbar to apply this change to your isolated region. See Commit changes for additional information.

    NOTE  Following the committal, in the runtime environment (for example, in the Workplace Tasks page) the changes will be reflected only in work items that: