You can change the values of many of the displayed workflow fields. For simple data types, you can edit "in place" in the results table or update multiple cells with a single new value. To edit array data types, use Edit Field Values. See below for details of these three editing techniques
Changes made at the workflow level affect all work items contained in the workflow, and the values currently displayed do not necessarily represent the values of the underlying work items. See Workflows vs. work items for more information about the ramifications of updating at the workflow level.
NOTE When you make changes to a work item and save the changes, the changes do not appear in the workflow roster until you unlock the work item.
Process Administrator displays a column for every field in each workflow or work item that it retrieves. However, not all fields are common to every row, since each work item may contain different user-defined data fields. Process Administrator indicates that a field does not apply to the row by displaying dashes (--------) in the field. You cannot edit fields containing dashes.
CAUTION Modifying a work item in the Delay and InstructionSheetInterpreter system queues can have unexpected consequences. Do so only if directed by your FileNet support representative. In addition, you should not edit fields in the CE_Operations component queue.
Usage summary | |
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Look for: |
Workflows or Work Items |
In: | Workflow Roster or |
Search mode: |
Edit |
Select multiple rows? |
Yes |
Requires prior lock? |
Yes (manual or automatic) |
Retains lock status when done? |
Yes |
Edit in place (simple data types)
Use this option to edit a field value directly in the cell. To edit cells when the field's data type is an array, see instruction below under Edit via Edit Field Values on the toolbar.
NOTES
When editing string fields that allow multiple lines, you cannot edit in place. Double-click the field to bring up an edit box that allows you to enter multiple lines. Note that the end-of-line character displays in the results table as a box.
Process Administrator does not enable editing on system fields.
To modify additional cells, repeat steps 1 and 2 as necessary.
If you click Next Set or Find Now or choose to exit, Process Administrator prompts you to unlock any workflows you have left locked.
Use this option to replace the value of multiple cells in the same column with a single value.
The Value box displays the value of the selected cells if the values are all the same. Otherwise, it displays <Various values>. If the field's data type is an array, the Value box is disabled.
If you click Next Set or Find Now or choose to exit, Process Administrator prompts you to unlock any workflows you have left locked.
Edit Field Values on the toolbar brings up a dialog box in which you can edit the values of the selected cells. You must use this method when the field's data type is an array. You can optionally use it for simple data types.
Edit Fields
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Edit Array Fields
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The Value box displays the value of the selected cells, if the values are all the same. Otherwise, it displays <Various values>. |
The <type> Elements column displays the value of each element of the array for the selected cells, if the values are all the same. Otherwise, it displays <Various values>. |
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If you click Next Set or Find Now or choose to exit, Process Administrator prompts you to unlock any workflows you have left locked.