About viewing a workflow

Process Tracker displays a combination of information from the workflow definition, the values in the active work items, and the event logs. The Process Tracker main window is divided into the following areas:

For steps, the source of information depends on the state of the step, as shown in the table below.

Step state Information source
Visited step—one or more work items for this step have already been completed. Process Tracker displays the historical information stored in the event logs—the amount of information available to you depends on the event logging options your system administrator has chosen. Process Tracker displays field values only for an active work item.
Active step with access privileges—work items are currently at the step, and the user has access privileges to the associated queue. Process Tracker displays the work items, including the current field values. If this is a multi-participant step, Process Tracker displays the common values. If the values differ from one work item to another, it displays <Various values>.
Active step with no access privileges—work items are currently at the step, but the user does not have access privileges to the associated queue. Process Tracker displays information from the workflow definition as well as historical information stored in the event logs. However, Process Tracker does not display the work items. For information about how your logon affects your ability to complete various tasks, see About workflow security.
Unvisited step—has never had work items in the associated queue. Process Tracker displays information from the workflow definition.

Steps can combine more than one state. Steps that have more than one participant can be a combination of active and completed. And since a step can be visited more than once, a step can have one or more occurrences that are complete as well as an active occurrence.