Folder Filter settings

The Folder Filters user preferences allow you to enter filtering criteria, such as words in the title or items added by a specific user, when viewing the contents of a folder in Workplace or from Workplace XT secondary pages. This can be useful when the number of items in the folder exceeds the maximum number of documents to display set by your site administrator, since the excess items cannot be displayed.

The Folder Filtering preference settings provide default settings for the criteria. You can change some of these settings and view the results from the page where you view the folder contents.

To use the Folder Filter settings, you must also choose to display the folder filtering criteria in the General Settings of the General user preferences. The Always Show Folder Filtering user preference is set to Default and inherits the Always Show Folder Filtering site preference defined by your site administrator.

Path

The path displays the selected object store. Click Object Stores in the path to return to the list of object stores and select a different object store.

Simple Criteria Settings

Select a default property and operator for the filter. You enter the value on the page containing the folder contents. The default property for documents is Document Title. The default property for custom objects is Added By.

Advanced Criteria Settings

You can define up to five properties to use as filter criteria. You can also choose to display fields for entering content criteria and filtering by class. You can choose one of the properties for sorting the results. By default, Sort On is selected for the first property.

To set advanced criteria settings

  1. Select one or more property names from the lists.
  2. Select appropriate operators.
  3. Select either AND or OR to specify the relationship between the current property and the next. For example, if both the first and the second property must be true, select AND for the first property.
  4. Select the Sort On radio button to specify the property by which items should be sorted.
  5. For Show Content Contains, select Show to display this field (for searching the content of text documents), or Hide for a simpler interface that does not display this field. (This does not apply to custom objects.)
  6. For Show Filter Class, select Show to display a field that lets you specify a class to use for filtering, or Hide for a simpler interface that does not display this field.
  7. To specify a default filter class, click Select Class and select a class. Click Clear Class to remove the default class. All classes will be used if you do not select a class.
  8. To include subclasses of the class you selected, check the Include Subclasses check box.