On the User Preferences page, you can elect to receive e-mail notification of various Process events by entering your e-mail address and indicating the types of events for which you will be notified. If you receive e-mail notification of assigned work, you can open the work item from both the e-mail message and your Process Inbox.
You can set other non-e-mail preferences, including the number of work items to display at one time in your Inbox, Tracker queue, and work queues. Indicate when you are out of the office and specify the user to receive your work at that time.
NOTE After you complete a work item or reassign it to another participant, the work item is automatically removed from your Process Inbox; however, the e-mail message remains in your e-mail Inbox until you delete it manually. If you try to open a completed work item from your e-mail, the system displays a message that it cannot find the item.
You must also manually delete e-mail messages regarding tracker items and reached milestones once you have deleted these items from their corresponding queues (Tracker, Milestone Tracking).
To set your preferences
Click User Preferences on the Personal Work Manager toolbar. Set options on the General, Notification, and Out of Office tabs as desired.
General tab
Email address: Messages will be sent to this address notifying you of the events you select under Notification.
Max rows returned per set : Specify the maximum number of work items that can be displayed at one time in your Process Inbox, Tracker queue, or a work queue. The default value is 50. To display the next set of items in the queue, you use the Next button on the Personal Work Manager toolbar.
Default web application: Select the web application to access from your e-mail notification. This defines the step processor, milestone viewing, and Process Tracker applications that display when you open an e-mail notification.
IBM FileNet Workplace: Use the Workplace interface.
IBM FileNet Workplace XT: Use the Workplace XT interface.
IBM FileNet Web Services: Use the IBM FileNet Web Services interface.
IBM FileNet Open Client: Use the IBM Open Client interface.
IBM FileNet Collaboration: Use the IBM FileNet Collaboration interface.
IBM FileNet WCM: Use the IBM FileNet WCM interface.
IBM FileNet Records Manager: Use the IBM FileNet Records Manager interface.
IBM Lotus Mashup: Use the IBM Lotus Mashup interface.
NOTE PWM, Java™ step processors, Process Tracker, and Process Administrator display user-authored names, such as step responses, queue name, and field name, in the browser locale.
Notification tab
Specify the events that you want to trigger an e-mail message in the Step, Originator, and Tracker sections, as follows.
Step: Select the step-related events you want trigger an e-mail message.
Out of Office tab
Indicate that you are out of the office and specify a user to receive your work while you are out. If the assigned user is also out of the office, a message informs you and verifies that you still want to assign your work to that person.
NOTE When you return to the office, you must clear this setting to resume receiving work. Until you clear the setting, the designated user will receive your work.