Choose from a list of exposed user-defined data fields
A workflow administrator can expose user-defined data fields in a roster, queue,
or event log. Exposing a field makes it available for use in a search filter,
when defining an index, and when logging information to the event log. Using
exposed fields in workflow definitions requires two steps:
- In Process Configuration Console,
the workflow administrator creates an exposed field on the Data Fields tab
in the Properties dialog for the roster, queue, or event log.
In Process Configuration Console, the Exposed Data Fields dialog box helps you achieve consistency in exposed
field names across queues, rosters, and event logs in the isolated region. All
exposed fields that have been defined and committed are listed. Choosing a field
from the list creates an exposed field of the same name and type in the selected
queue, roster, or event log.
- In Process Designer in the Workflow Properties - Data Fields dialog box,
the workflow author selects an appropriate exposed field
that will be used at any step in the workflow. The workflow author can also create a data field of the exact name (including case) and type of the corresponding exposed field defined in Process Configuration Console. (The numeric data types are the exception to this rule—you
can mix integer and float data types.)
In Process Designer,
lists all exposed fields that exist for the isolated region. Choosing a field from the list creates a data field of the same
name and type in Process Designer.
To select a field name
- If the Exposed Data Fields dialog box is not already displayed, select
the Data Fields tab from the item Properties.
- In Process Configuration Console,
select the Data Fields tab from the item
Properties.
- In Process Designer,
select the Data Fields tab on the Workflow
Properties dialog.
- Click Exposed Data Fields
on the data fields toolbar.
- To add fields, select one or more items from the list on the left and click Add.
To remove fields, select one or more items from the Selected
fields list and click Remove.
TIP To quickly find the desired field, enter the first few letters of the field name in the small box above the list.
- To see where a field is currently used, select one or more fields and click
Details. The Field Name Details dialog box displays the rosters,
queues, and event logs where each field is defined.
- Click OK when done.