Test your publish template

To test your publish template, you should add or find appropriate documents to publish, using the procedure a Workplace user will follow when publishing.

To test your publish template in Workplace

  1. Navigate to the document you want to publish. Do one of the following actions:
    • Right-click the document name, and select Publish from the menu.
    • Open the Information page for the document, and click Publish.
  2. Choose one of the following options:
    • Publish New creates a new publication with the selected document.
    • Republish Existing updates an existing publication.
  3. If you selected Publish New, review the list of publishing templates. Click Select below the template. If you selected Republish Existing, click Select below the previously published document.
  4. Click Next.
  5. Enter the name for the published document in the Publication Document Name field.
  6. Click Finish to complete the publishing process.
  7. Return to Browse mode in Workplace to view the publication document.
  8. Click the informational icon in the right column to view information about properties, security, versions, and folders filed in.
  9. You can repeat this process to test the republication options. Remember that you select the source document to republish, not any previous publication documents.

The Current Version is the latest version. It can be a minor version that is not yet released to a wider audience or a major version if no new minor versions have been created since it became a major (released) version.

The Released Version is the latest major version intended for a wider audience than minor versions.

If you want to select an earlier version than what shows in Browse mode, choose Select from Versions. This takes you to a dialog where you can choose an earlier version of the document to publish.