Workflows can be launched automatically or manually. Workflows can be launched automatically by using an entry template that includes an automatic workflow or from a subscription to a document, folder, form, or custom object. Workflows can also be automatically launched by custom programs.
Depending on the settings at your site, you can manually launch a workflow from Workplace or Workplace XT. Workflows can be launched manually by using an entry template that includes an automatic workflow or from a subscription to a document, folder, form, or custom object.
When you launch a workflow, a work item is created, and you can set any information needed for the Launch Step in the workflow. The work item is then routed to the appropriate work queue for processing.
NOTE When the version of a workflow associated with a subscription or entry template is updated, there might be instances where the subscription or entry template will continue using the older version of the workflow instead of the new version.
There are four ways to manually launch a workflow:
NOTE Your site administrator can specify when workflows are automatically launched.