When a workflow definition is created in the Process Designer, it can be added to an object store. If you have permission to access the object store, folder, and workflow definition, you can launch a new work item without using the Process Designer.
Usually you use the Process Designer to edit, validate, transfer, and launch the workflow. However, it is possible to add a workflow definition to the object store without transferring it to the Process Engine. When you select an existing workflow definition to launch, it might not have already been transferred to the Process Engine. You will receive an error message if you attempt to launch a workflow that has not been transferred.
TIP You can also launch a workflow from within Process Designer if you have access to the Advanced Tools in Author view in Workplace or Advanced Tools in Workplace XT, and if you have permission to modify the content of the workflow.
To launch from a workflow definition
NOTE If you receive an error message stating that the workflow has not been transferred, click Return. See Transfer a Workflow Definition for more information.
NOTE When you save the form to launch it later, only the edits to the form data are saved. Edits to Workflow Groups and Attachments are not saved.