Guest info (Workplace only)

The Guest info site preferences determine if guest users are permitted to log into Workplace, and define the account information for guests. The Guest account is useful for Internet applications that provide unrestricted access to information, such as product descriptions.

When a user logs in as a guest, Workplace does not display the Tasks link, the Admin link, the Advanced Tools link in the Author page, or the User Preferences link. Guests can perform all other operations, subject to the access rights of the guest account.

CAUTION  If you change any of these preferences after installing an expansion product or another custom application, you must also copy the updated bootstrap.properties file to the location the custom application uses to access the bootstrap.properties file.

Allow Guests

Name

Enter the user account name to use for guests. This must be a valid domain account.

CAUTION  Do not use a user name with administrator rights for the guest account. Doing so can prevent that administrator from performing administrative functions.

Password

Click Password to access the Set Password page.

To allow guest logins

  1. Create a FileNet P8 domain account for guest users.
  2. Set the Allow Guest preference to Yes.
  3. In Name, specify the user name you want to use for guests.
  4. Click Password to access the Set Password page, and then specify the guest account password. Confirm the password by typing it in the Confirm Password field. No authentication occurs when setting the preference. Authentication occurs only when a guest logs in.
  5. Save your changes and exit.

User tokens and guest accounts

If you enable user tokens between two Workplace sites, you need to make sure that the guest account on both sites uses the same user account. If you use different accounts, guest users will have full access to all Workplace features.