Manage Workflow Groups dialog box
Use the Manage Workflow Groups dialog box to add or remove participants
in an existing workflow group. See About
workflow participants for further information about workflow groups.
To manage workflow groups
- If the Manage Workflow Groups dialog box is not open, select the active step
in the map, then select View by Step
on the Step tab.
- On the Workflow Groups tab, double-click
the name of the Workflow Group you
want to modify.
On the Manage Workflow Groups dialog box, the Selected
Users box lists the users who belong to the workflow group
you have selected. In a multi-participant step, this is a combined
list of all users from all work items in the step, even if the participants
of the selected workflow group vary between the various participants'
work items.
- To add users to the workflow group, complete the following steps.
- Select which user names to show: Users or Groups.
- If you are working in a multiple domain environment, select the appropriate domain.
- In Starts with, enter the first few letters of the user or group name, then click Search.
- Select one or more user names in the returned list, then click Add to move the names to the Selected users list.
To remove users, select one or more items in the Selected
users list and click Delete.
NOTE
For systems using Active Directory, if a base group has been set above
Users and Groups, members of that Builtin group will be available for
selection in user and group lists. These users should not be used as workflow
participants.
- To modify the member list of other workflow groups, select another
group from the list at the top of the dialog box.
- When you are finished modifying workflow groups, click OK.
- Click Save All Changes on the toolbar.
The work items you have locked remain locked after you save your changes.
When you are done making changes to the work items, you can unlock
them, or leave them locked in order to perform other tasks.
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Caution Changes made
in Step view affect all of the underlying participant work items in the
step.
Save All Changes
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