Manage system fields

You can modify the list of exposed system fields on a roster, queue, event log, or application space. Exposing a field makes it available for use in a search filter or an index. Adding a system field to the list of exposed fields does not create the field—the workflow system does that. In the same way, removing a field from the list of exposed fields does not delete the field—it simply makes the field unavailable for the uses listed above.

Requirements for system field exposure fall into three categories.

For a list of all system fields, their definition, and requirements, see System fields.

To add, remove, or modify system fields

  1. If the Properties dialog box is not already displayed, select the icon of the queue, roster, event log, or application space you want to modify and click Properties on the toolbar.
  2. Select the System Fields tab.
  3. Click New to display the System Fields Selection dialog box. The Available items box contains a list of the optional system fields.
  4. To add system fields, select one or more items from the Available items list and click Add.

    To remove system fields, select one or more items from the Selected items list and click Remove. You can also remove system fields by selecting them directly in the System Fields list (if the fields have not been transferred yet), and clicking Delete.

    NOTE  You cannot remove a system field when it:

  5. Click OK to close the System Fields Selection dialog box.
  6. Process Configuration Console automatically enters the Field Type and Length of each selected item. You cannot change the field type of any system field; in rosters and queues, you can change the length of non-mandatory system fields that are strings.

    NOTE  You cannot change the length of any system field in an event log.

  7. Click OK when done.
  8. Click Commit Changes on the toolbar to apply this change to your isolated region. You can commit the changes immediately, or you can wait until you have finished all your changes.

    NOTE  Following the committal, in the runtime environment (for example, the Workplace Tasks page) the changes will be reflected only in work items that: