As a workflow author, administrator, or participant, at various times you will need to specify participants, such as assigning a participant to process a step, reassigning a step to another participant, or specifying the members of a workflow group. The procedure you use to specify participants depends on the type of user authentication your system has.
To specify one or more participants
The maximum number of user names that can be returned is limited by a setting in Workplace preferences—"Group and User maximum filter size" under Display > General Settings. If you receive a warning that the number of users exceeds the maximum that can be displayed, you can submit a more specific name to reduce the number of possible matches.
Other options
Add all |
To add all available participants to the list of selected participants, click Add all. |
Delete |
To remove names from the list of selected participants, select the names to remove (in the list on the right), then click Delete. |
NOTES
The built-in Workflow Group, F_Originator, specifies the user who launched the workflow. F_Originator can be used as the assigned participant for a step except in workflows that will be launched automatically by the system. There are two general conditions where the workflow is launched automatically:
If a question mark (?) is displayed next to the name of a participant, that user is unknown to the system—the name might have been removed from the list of users. If you remove that user name from the list of participants for a step, that name cannot be re-added.