If you will create an IBM ECM Widgets application or other custom application that uses a workflow, create in-baskets to provide a list of work items in a queue that are to be processed by users who are members of a certain role. You can define multiple in-baskets for the same queue with each in-basket showing different items, as specified by a pre-defined query. By assigning specific roles to process each in-basket. each user (role member) sees only the types of work appropriate for the role they are performing. See Application spaces, roles, and in-baskets for additional information.
To define an in-basket
The name must be unique for the in-baskets in the selected queue, and the name should provide a clue about what kinds of work items will be in this in-basket.
To use system fields, such as the workflow subject or time a work item was created, select Show system fields and select the fields.
You must select at least one field that will display for the items in the in-basket.
NOTE Columns that will be sorted should be fields that always contain data because queries on sorted fields look for values that are not NULL. You can assign initial values to a data field in Workflow Properties > Data Fields.
The name should give the user a clue of what the filter will show.
The list contains the exposed fields selected as columns for the in-basket. To select from all of the expanded fields on the queue, click the "..." button and select the field.
Example: For a filter named Amount of sale, you might select Field SaleAmount and Operator is less than. This filter enables the user to display only work items where the SaleAmount is less than a number the user enters.
To create a filter to define In-basket contents:
You can also edit the code directly in the box.
An index will optimize retrieval of the list of items that satisfy the filter, and also ensure that the items in the in-basket are sorted in a logical order. For example, if participants should process items in order as they enter the system, you can select the pre-defined F_fifo index. If there is a more logical order, such as shipping location, you should define an index for the shipping location value on the queue and select it here.