Manage workflow groups
Workflow groups represent one or more users or groups. For more information
about workflow groups, see About
workflow participants. You can use the Manage Workflow Groups dialog
box to assign users to or remove users from a workflow group.
Changes made at the workflow level affect all work items contained
in the workflow. See Workflows vs.
work items for more information about the ramifications of updating
at the workflow level.
Usage summary |
In Look for, enter:
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Workflows or work items
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Set search mode to:
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Edit
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Select multiple rows?
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Yes
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Requires prior lock?
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Yes (manual or automatic)
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Retains lock status when done?
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Yes
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To manage workgroups
- Select the desired rows in the results pane.
- From the Tasks menu, choose Workflow
Groups.
- The Workflow Group list
contains a list of all workflow groups found in the selected work items.
This does not mean that each workflow group in the list appears in every
work item. From the list, select the workflow group you want
to modify. The Selected users box lists
all of the users assigned to the workflow group you have selected.
The users that make up the workflow group can differ
from one work item to another within the selected work. Users that
are common to all work items containing the workflow group display
in normal print. Users that are not common to all work items are grayed.
- To add or remove users to the workflow group, select one or more users or groups. See Participant selection for detailed instructions.
NOTE
For systems using Active Directory, if a base group has been set above
Users and Groups, members of that Builtin group will be available for
selection in user and group lists. These users should not be used as workflow
participants.
- Click OK. The changes you make to
the workflow group apply to all selected work items that contain the
workflow group. Work items that do not contain the workflow group are
not affected.
- When you are done making changes, click Save
Selected Changes or Save All Changes
on the toolbar.
The workflows you have locked remain locked after you save your changes.
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