IBM FileNet P8, Version 4.5.1+            

Searching in the information center

To search topics in the information center, enter a query in the Search field and click Go. The Search Results view in the left side of the interface displays the top 500 ranked results.

Select a search result to display that topic in the right side of the information center. The words from your query are highlighted in the displayed topic.

To switch on and off the highlight effect on the query word, click Highlight Switch (Highlight switch ).

You can also move your cursor over a topic title in the table of contents and open the Quick Menu to print or search that topic or its subtopics.

Restriction: When you use the quick search method to search only a single topic, the search highlighting is always on and you cannot use the Highlight Switch to switch on and off the highlighting.

To toggle between the Contents view and the Search Results list, click the Contents tab (Contents icon) or the Search Results tab (Search Results icon) at the bottom of the Navigation pane on the left side of the information center.

Searches are not case-sensitive.

Searching for exact words or phrases

You can identify a search phrase as an exact string by enclosing it in double quotation marks. For example, the query log file searches for the phrase log file, not the separate words log and file. Without the quotation marks, the search term is interpreted to find instances of both the word log and the word file in the topics.

In English and German only, the search engine stems other forms of a single search word. For example, a search for the word challenge, will also find the word challenging. Surround the terms that you enter in the search field with double quotation marks (") when you do not want your search results to include such variations of the terms.

Searching with wildcard characters

You can use the following wildcard characters:
  • Asterisk (*) represents multiple unknown or variable characters in the term. For example, the search term par* returns partly, participate, partial, and other words beginning with par.
  • Question mark (?) represents a single unknown or variable character. For example, the search term par? returns part but not partial or partly.
Restriction: Wildcard characters can be used only in the middle or end of search strings. They are not supported when they appear at the beginning of a search string, such as *XXXX or ?XXXX.

Searching with Boolean operators (AND, OR, NOT)

You can insert the binary operators AND, OR, and NOT in your search term. For example:
Table 1. Examples of search terms with Boolean operators
Search term Results
database AND "log file" Narrows the search to include topics that must contain both the term database and the phrase log file anywhere in the document.
database OR "log file" Widens the search to include topics that contain either the term database or the phrase log file anywhere in the document.
database NOT "log file" Searches for topics that contain database and that do not contain the phrase log file anywhere in the document.
database OR "data base" NOT "log file" Searches for documents that contain either the term database or the phrase data base and that do not contain the phrase log file anywhere in the document.

Narrowing your search scope

By default, all topics shown in the Contents view are searched. You can, however, narrow your searches to a particular set of topics, called a search list and save search lists to use again later.

To create a search list:
  1. Click Search scope next to the Search field.
  2. Select Search only the following topics and click New.
  3. In the List name field, provide a name for your new search list.
  4. In the Topics to search list, select the branches of the Contents view that you want to include in your search. You can expand to select subcategories at the second heading level.
  5. Click OK. Your new search list now appears in the Search only the following topics list. By default, it is automatically selected. You can click OK to apply this search list for your subsequent searches.
Restriction: In some browsers (for example Konqueror and Safari), the functionality to save search lists is not provided.

The search list that is currently active is always shown at the top of the information center, next to the Search scope link. The search list that you used most recently persists across sessions.



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Last updated: October 2009


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