If an attachment is defined as an array (a collection of documents, folders,
and so on), the access privileges specified for the attachment determine
whether you can specify the target of each array element and add or delete
array elements. An attachment array is indicated by a hyperlink on the
attachment name on the Attachments tab.
To view or modify the target
of an array element
On the Attachments tab, click the
attachment array you wish to modify.
On the Attachment Contents page, click the radio button to select
the element to change.
As appropriate, use the toolbar buttons to perform the following actions
on the selected array element:
Operations on the array element
Assign
Assign a target to the selected array element. Click Assign
on the toolbar, then do one of the following, depending on the
location of the target:
If the target is in a library, open the library and browse
or search to locate the target (document, folder, stored search,
and so on).
If the document is either a file on a shared disk or a web
address, click Other, then
select the appropriate option—UNC for a file, or URL for a web
address.
If the document is a file, you can use the Browse button
to locate the document.
Optionally, you can leave the target for this array element blank.
Unassign
Remove the assigned target from this array element.
As appropriate, use the toolbar buttons to perform actions on the
target of the selected array element.
Operations on the target
View
View the target of the array element. If your viewer application
does not recognize the format of the target, the target will not
display.
Open
Open the target in an appropriate application available on your
computer.
If the target is a folder, a Browse page displays the contents
of the folder where you can select individual items. You can then
use the tools on the toolbar to perform the appropriate operations
on the selected item. Note that although the Link
Workflow and Launch Workflow
toolbar buttons appear to be enabled, you cannot link or launch
a workflow from the target.
Checkout Document
Check out the target from a library and save it on your local
system.
Checkout and Open
Check out the target and open it for editing.
Checkin Document
Check in the previously checked out target.
Cancel Checkout
Cancel checkout of the target.
Version List
Display the list of versions of the target, including
checkin information, access to archiving features, and other options.
Properties
Display the properties of the target.
To add an element to the array
On the Attachments tab, click the
attachment array you wish to modify.
On the Attachment Contents page, click Add
New on the toolbar.