You can change the values of many of the displayed workflow fields. For
simple data types, you can edit "in place"
in the results table or update multiple
cells with a single new value. To edit array data types, use Edit
Field Values.
Changes made at the workflow level affect all work items contained
in the workflow, and the values currently displayed do not necessarily
represent the values of the underlying work items. See Workflows
vs. work items for more information about the ramifications of updating
at the workflow level.
NOTEWhen
you make changes to a work item and save the changes, the changes do not
appear in the workflow roster until you unlock the work item.
Process Administrator
displays a column for every field in each workflow or work item that it
retrieves. However, not all fields are common to every row, since each
work item may contain different user-defined data fields. Process Administrator
indicates that a field does not apply to the row by displaying dashes
(--------) in the field. You cannot edit fields containing dashes.
CAUTION Modifying
a work item in the Delay and InstructionSheetInterpreter system queues can have
unexpected consequences. Do so only if directed by your FileNet support representative.
In addition, you should not edit fields in the CE_Operations component queue.
Usage summary
In Look for, enter:
Workflows or work items
Set search mode to:
Edit
Select multiple rows?
Yes
Requires prior lock?
Yes (manual or automatic)
Retains lock status when done?
Yes
To edit in place (simple data
types)
Use this option to edit a field value directly in the cell. To edit cells
when the field's data type is an array, you must use Edit
Field Values; you cannot edit such fields in place.
Click (or double-click if the row is not locked) on the cell you
want to change. Process Administrator
does not enable editing on system
fields.
NOTE When
editing string fields that allow multiple lines, you cannot edit in
place. Double-click the field to bring up an edit box that allows
you to enter multiple lines. Note that the end-of-line character displays
in the results table as a box.
Edit the value as desired. To modify additional cells, repeat steps
1 and 2 as necessary.
Click Save Selected Changes
or Save All Changes
on the toolbar.
The workflows or work items you have locked remain locked after you
save your changes.
When you are done making changes to the workflows or work items,
you can unlock them, or leave them
locked in order to perform other tasks.
If you click Next Set or Find
Now or choose to exit, Process Administrator
prompts you to unlock any workflows you have left locked.
To update multiple
cells with a single new value (simple data types)
Use this option to replace the value of multiple cells in the same column
with a single value. To edit cells when the field's data type is an array,
you must use Edit Field Values; you cannot
edit such fields in the cell.
Select one or more cells in the same column. To select an entire
column, click on any cell in the column and click Select
Column on the toolbar.
The Value box displays the value
of the selected cells, if the values are all the same. Otherwise,
it displays <Various values>. If the field's data type
is an array, the Value box is disabled.
Enter the new value in the Value
box. Press the Enter key to update the selected cells.
Click Save Selected Changes or Save
All Changes on the toolbar.
The workflows or work items you have locked remain locked after you
save your changes.
When you are done making changes to the workflows or work items,
you can unlock them or leave them
locked in order to perform other tasks.
If you click Next Set or Find
Now or choose to exit, Process Administrator
prompts you to unlock any workflows you have left locked.
To edit via Edit Field
Values on the toolbar
Edit Field Values
on the toolbar
brings up a dialog box in which you can edit the values of the selected
cells. You must use this method when the field's data type is an array.
You can optionally use it for simple data types.
Select one or more cells in the same column. To select an entire
column, click on any cell in the column and click Select
Column
on the toolbar.
Click Edit Field Values on the toolbar.
If the selected cells are a simple data type, the Edit Fields dialog
box appears. If the selected cells are an array data type, the Edit
Array Fields dialog box appears.
Edit Fields
Edit Array Fields
The Value box displays
the value of the selected cells, if the values are all the same.
Otherwise, it displays <Various values>.
The <type> Elements column displays the value of each element
of the array for the selected cells, if the values are all the
same. Otherwise, it displays <Various values>.
Enter the new value in the Value
box.
Enter the new value in the Elements column. Process Administrator
applies the new value to the specified element of all of the selected
cells.
To rearrange the order of the elements, use the
and
buttons to arrange them in the order you prefer.
Click OK.
Click Save Selected Changes or Save
All Changes on the toolbar. The workflows or work items you have
locked remain locked after you save your changes.
When you are done making changes to the workflows or work items,
you can unlock them, or leave them
locked in order to perform other tasks.
If you click Next Set or Find
Now or choose to exit, Process Administrator
prompts you to unlock any workflows you have left locked.