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Process Administrator
Getting started
  How Process Administrator is organized
  About the Process Administrator toolbar
  About symbols used in Process Administrator
  Security issues for Process Administrator functionality
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Searching
Managing work items
Events & statistics
Troubleshooting
   

Security issues for Process Administrator functionality

Your access rights for the workflow rosters and work queues affect the information that Process Administrator displays in the results pane, and how Process Administrator updates work items and performs various tasks.

Displaying search results

When you perform a search in edit mode, regardless of where you choose to look (that is, what you select from the In list), Process Administrator gathers part of the results—the non-exposed fields—from the queue in which the work item currently resides. If you have access rights to the workflow roster but not to the queue, Process Administrator does not display the work item. If you perform the same search in read-only mode, Process Administrator displays the work item.

Editing and managing work

When you make edits on the workflow level or perform tasks that affect an entire workflow, Process Administrator does not update work items that reside in a queue to which you do not have access rights. For instance, if you attempt to delete an expense reimbursement workflow which currently has one work item in the WriteChecks work queue and you do not have access rights to WriteChecks, Process Administrator deletes all work items for the workflow except that one. If the remaining work item is a root work item, the workflow still appears in the results pane; if the remaining work item is not a root work item, the workflow does not appear in the results pane. See Workflows vs. work items for more information about root work items.