Attachments listed on a work item page link to information (such as documents
in an object store or library)
you use to complete the work. See About
Attachments for general information on attachments.
Check the instructions on the work item page for information about using
the attachments in this particular step.
To view or modify an attachment or target
If the attachment is an array, see Edit
attachment array rather than the procedure below.
In the open work item, click the Attachments
tab to display the list of attachments.
Select the attachment name in the list.
As appropriate, use the tools on the Attachments toolbar to perform
the following actions on the selected attachment:
Operations on the selected attachment
Assign Attachment
Assign a target to the selected attachment. Click Assign
Attachment on the toolbar, then do one of the following,
depending on the location of the target:
If the target is in an object store or library,
open the object store or library
and browse or search to locate the target (document, folder,
stored search, and so on). If you are using FileNet Web Services Client,
see Document search example.
If the target is either a file on a shared disk or a web
address, click Other, then
select the appropriate option—UNC for a file, or URL for a
web address.
For UNC,
click Browse to locate the
document, or type the path and filename.
For URL,
type the URL beginning with http://
Optionally, you can leave the target for this attachment blank.
Unassign Attachment
Remove the assigned target from the selected attachment.
As appropriate, use the tools on the toolbar to perform actions on
the attachment target.
Operations on the attachment target
View Document
View the target of the selected attachment. If your viewer
application does not recognize the format of the target, the
target will not display. If you do not have Viewer access to
the target, the button is disabled.
Open
Open the selected item in an appropriate application available
on your computer.
If the target is a folder, a Browse page displays the contents
of the folder where you can select individual items. You can
then use the tools on the toolbar to perform the appropriate
operations on the selected item. Note that although the Link
Workflow and Launch Workflow
toolbar buttons appear to be enabled, you cannot link or launch
a workflow from the target.
To open a UNC attachment in the Netscape browser in the Open Client environment, add three forward slashes to the address.
For example, in the browser's address line change:
file://remoteserver/dir1/dir2/file.ext
to:
file://///remoteserver/dir1/dir2/file.ext
Checkout Document
Check out the target from a library and save it on your local
system.
Checkout and Open
Check out the target and open it for editing.
Checkin Document
Check in the previously checked out target.
Cancel Checkout
Cancel checkout of the target.
Version List
Display the list of versions of the target, including
checkin information, access to archiving features, and other options.
Properties
Display the properties of the target.
TIP If
the target for an attachment is blank, there might be no target assigned,
or the name of the target might be hidden (meaning you have Write access
but not read access).
If you have write or read/write access to the attachment, you can specify
a target as indicated in the procedure.
Selecting items in an object store or library
Open various folders in the object store or library
by double-clicking on the folder name—do not click the Open
button.
To assign a document as a target, select the document,
then click the Open button.
To assign an entire folder as a target, select
the folder, then click the Open button.
(If you click the Open button with
no document selected, the folder that was last selected is assigned
to the attachment.)
TIP In
FileNet Web Services ClientClient
and Open Client,
when you browse a library to locate a document for an attachment, the list displays
only the first 250 items in a folder. Click Show more
to add the next 250 items to the display.