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Participating in or launching a workflow
Basic features of work item pages
Symbols and toolbar buttons
Launch a workflow
Select response, enter comments
Work with attachments, fields, and workflow groups
  Specify attachments
  Specify field values
  Specify workflow groups
View milestones
Complete work
Save work-in-progress
Move a work item to your Inbox
Reassign work
Return work
Discard changes
View workflow map & status
   

View workflow map and status

From an open work item, you can display the workflow map, see which steps have been completed, which steps are active, the status of milestones, and other information about the workflow.

To display the status of the running workflow

  1. From your Inbox, open a work item that belongs to the workflow you want to view.
  2. On the work item toolbar, click Status.

    If Status is not displayed, the option is not available for this work item.

Status information displays in a Tracker window, which is divided into two parts. The upper area (Map area) displays the main map and any submaps of the current workflow; the lower area (History pane) displays information about the running workflow.

Tracker window with workflow map

The Tracker application displays the Workflow map and history pane, as shown above. Select the steps in the workflow map or a tab in the History pane to display the information you want. If you are assigned as the tracker for this workflow, the properties pane also displays, allowing you to make changes in active work items.

  • To display the workflow map or any submaps, select the name of the map from the list on the Workflow map toolbar.
  • To display milestones (of any level) defined for this workflow, click the Milestones tab. A milestone that has been completed displays its name and message. A milestone that has not been completed displays only its name.

    Choose the milestone level you want to display from the Show milestone levels selection box.

  • To list steps that have been completed and any steps in progress, click the Workflow History tab. For further information, click Help in the Tracker window.
  • To display the history of one or more steps, select the steps in the workflow map. If a step has been visited (in progress or completed), the Step History tab displays the information from the event log. If the step has not been visited, there is no information.

    In the table of step information, the Occurrences column shows the number of times that a step has executed in a cycle. The Response column shows the response the participant selected. The Comments column shows any comment the participant entered.

  • To list active work items in the current workflow, click the Work Items tab.
   

TIP If you are a workflow participant viewing the workflow status from a work item, the Tracker application displays only the workflow map and some other status information.

If you are designated as a tracker for the workflow, the Tracker application provides full access to the properties of active steps, whether you access Tracker from a work item or from a Tracker item.

NOTE If you make changes to the work item in Tracker, those changes will not be reflected when you return to the work item page.