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Step Processor and Launch Processor
Basic features of work item pages
Launch a workflow
Select a response
Enter and view comments
Complete a work item
Reassign work
Return work
Save work-in-progress
Discard changes
View status
Work with attachments, fields, and workflow groups
  View and specify attachments
  Assign a document to an attachment array
  Specify field values
  Assign users to workflow groups

 

   

Edit attachment array

If an attachment is defined as an array (a collection of documents, folders, and so on), the access privileges specified for the attachment determine whether you can specify the target of each array element and add or delete array elements. An attachment array is indicated by a hyperlink on the attachment name on the Attachments tab.

To view or modify the target of an array element

  1. On the Attachments tab, click the attachment array you wish to modify.
  2. On the Attachment Contents page, click the radio button to select the element to change.
  3. As appropriate, use the toolbar buttons to perform the following actions on the selected array element:
  4. Operations on the array element

    Assign

    Assign a target to the selected array element. Click Assign on the toolbar, then do one of the following, depending on the location of the target:

    • If the target is in a library, open the library and browse or search to locate the target (document, folder, stored search, and so on).
    • If the document is either a file on a shared disk or a web address, click Other, then select the appropriate option—UNC for a file, or URL for a web address.

      If the document is a file, you can use the Browse button to locate the document.

    Optionally, you can leave the target for this array element blank.

    Unassign

    Remove the assigned target from this array element.


  5. As appropriate, use the toolbar buttons to perform actions on the target of the selected array element.
  6. Operations on the target

    View

    View the target of the array element. If your viewer application does not recognize the format of the target, the target will not display.

    Open

    Open the target in an appropriate application available on your computer.

    If the target is a folder, a Browse page displays the contents of the folder where you can select individual items. You can then use the tools on the toolbar to perform the appropriate operations on the selected item. Note that although the Link Workflow and Launch Workflow toolbar buttons appear to be enabled, you cannot link or launch a workflow from the target.

    Checkout Document

    Check out the target from a library and save it on your local system.

    Checkout and Open Check out the target and open it for editing.

    Checkin Document

    Check in the previously checked out target.

    Cancel Checkout

    Cancel checkout of the target.
    Version List Display the list of versions of the target, including checkin information, access to archiving features, and other options.

    Properties

    Display the properties of the target.

To add an element to the array

  1. On the Attachments tab, click the attachment array you wish to modify.
  2. On the Attachment Contents page, click Add New on the toolbar.
  3. With the new element selected, continue with step 3 in To view or modify the target of an array element.

To delete an element from the array

  1. On the Attachments tab, click the attachment array you wish to modify.
  2. On the Attachment Contents page, select the element to delete and click Delete on the toolbar.