User properties

The following properties apply to any User added to a system as a user object:

Access Domain

Indicates the group affiliation(s) to apply to determine the search results returned on an item search.


Note

The values assigned to Access Domain affect not only item search results but all access to items, for example folders.


In the value field, select one of the following values:

Access List

Maintains a list of users and groups who have access to the specific User object. The list identifies the users and groups with access to this user object and shows the access rights assigned to each user or group.

For each new user, the system adds the following default user/group access settings:


Need more information?

See Create and Maintain Access Lists.


Add Groups?

Indicates whether or not the user can add new groups to the system. Only a user with Admin access rights to the object can override the default value of No.

Add Items?

Indicates whether or not this user can add new items to the system. Only a user with Admin access rights to the object can override the default value of No.

Add Users?

Indicates whether or not this user can add new users to the system. Only a user with Admin access rights to the object can override the default value of No.

Added By User

Displays the name of the person who added this user to the library system. The system identifies and maintains this property value. It is not modifiable. The added by user receives Admin access rights to the new user profile.

Comment

Contains up to 224 characters of text and is user supplied and user modifiable.

Content Search Threshold

Determines whether to do a content search or property search first, when both types of criteria are specified for a search. This threshold indicates that if the number of content search hits returned by a search is greater than the threshold value, the property-based search criteria are used first. If this value is less than or equal to the number of content search hits, the content search-based criteria are used first. If a Content Search Threshold property is not found, the default threshold value used is 100.

Date Added

Indicates the date and time when this User object was added to the system. This property value is determined and maintained by the system and is not user modifiable.

Default Archive Category

Provides an initial value for the Archive Category property when adding new protected Item objects. This property appears in User objects, Group objects, and the System objects. During the Add item process, the system checks these objects in the following order:

The first value encountered provides a value for the new Item object.

To change the value, select a new value from the list. Selecting the blank line leaves the value blank.


Note

This property will have an initial value for a new User object only if the user is added as part of a bulk-adding operation and a value is supplied for the Default Archive Category descriptor.


Default Group

Identifies which group will be this user's active group when the user first opens a session. The value is user supplied and user modifiable. To change this value, select a group name from the drop-down list.

Default Index Versions?

Specifies a default value for the Default Index Versions? property in Item objects. Select one of the following values from the drop-down list:

This property appears in User objects, Group objects, and the System object. The system checks these objects in the following order: User object, user's active Group object, and then System object. It uses the first value it finds to create the Default Index Versions? property in a new Item object.

Default Item Access List

Provides an initial set of entries for the access list of any new item object created by this user.

This property appears in User objects, Group objects, and the System objects.

During the Add item process, the library system checks the default item access list in the three objects, in the following order:

The first access list entries found become the default access list for the new Item object. If the system fails to find a default item access list with entries, it assigns Owner access rights to the user adding the item.


Notes

The user adding the object always receives Owner access rights to it unless he/she is explicitly assigned other access rights in the default item access list attached to the new item object.

This value is user supplied and user modifiable.


Default Path

Shows the path (drive and directory names only) added as a default value for the path where checked out or copied versions will be delivered. This value is user supplied and user modifiable.

Default Run Application?

For check out and copy functions, sets the default for the Run Application? option to Yes or No. The system provides a default value of Yes.

Default Storage Category

Provides an initial value for the Storage Category property when adding new protected Item objects. This property appears in User objects, Group objects, and the System objects. During the Add item process, the system checks these objects in the following order:

The first value encountered provides a value for the new Item object. To change the value, select a new value from the list. Selecting the blank line leaves the value blank.


Note

This property will have an initial value for a new User object only if the user is added as part of a bulk-adding operation and a value is supplied for the Default Storage Category descriptor.


Display Language

Controls the display language.

Enabled?

Enables the user to open a session. When the user is first added, the system sets the value to Yes. Only a user with Admin access rights to the User object can change this value.

Group Memberships

Displays the current group membership of the user. Also displays available groups within the system. You can add new group memberships for the user. You can also remove existing group memberships. Modifications require either Admin or Owner access rights to the specific user object.

Imported User? (Windows NT only)

Indicates whether the user’s name and property information are imported from, and regularly synchronized with, the network domain user information. CS administrators can modify this property if maintenance procedures require it.


Need more help?

See the CS Documentation on the CS System Administration Tools CD.


Messages

Displays a set of operation and error messages for administrators only. The library system generates these asynchronous messages to keep you informed on system operation. Some messages are informational; other messages require action to ensure correct system operations or performance. Administrators can delete messages when the information they contained is no longer needed.

Network Logon Name

Identifies the user's network logon name (must be unique in each User object) as well as the domain to automate the process of opening a session. This value is user supplied and user modifiable. The network logon name must match exactly (including case) the name that the network uses to identify the user.

Example: FileNet-mjordan, where FileNet is the name of the domain and mjordan is the user’s network logon name.

Password

Identifies the user's password for entering the library system. Changing a password requires Admin rights to the user object. However, a user can change his or her password. The new value can be no longer than 32 characters.


Note

Do not use leading or trailing spaces as part of a password. Logons will fail. Leading and trailing spaces are truncated.


Primary Storage Manager

Indicates the Storage Manager for the system to use first when handling an operational request (for example, to check out or check in a version) generated by this user.

This property appears in User objects, Group objects, and the System objects.

During an operational request, the system checks these objects in the following order:

The system attempts to use the first Primary Storage Manager value it finds. If this Storage Manager is unavailable, the system continues to check all the Storage Managers (in alphabetical order) until it finds a Storage Manager to handle the request.

Changing this value is restricted to users with Admin access rights to the specific user object.

Searches

Lists searches saved as user searches belonging to the current user. The library system maintains this user search list, revising it each time the user saves a new user search or deletes an existing user search. If you have access rights to these searches, you can open and use a listed search by double-clicking the search name.

Secure Searches?

Enables or disables secure searches for individual users. This property value indicates whether a user must have at least Viewer access rights to an item to have that item included in the results of one of his or her searches. A No value indicates that all items meeting the search criteria will be returned for a search, regardless of the user's access rights to those items. (However, the user must still have at least Viewer access rights to an item to see its associated Item object.) A Yes value indicates that only those items to which a user has at least Viewer access rights will be returned in the results of a search.

User Full Name

The full name of the user (versus the Network Logon Name , which is the name under which the user logs on to the CS library system).

Only an administrator can change a user's name. To change a user's name, the library system property Logons Enabled? must be set to No and your administrator's session must be the only session active.

Versions Checked Out

Displays the list of object versions checked out by the user. The library system maintains this list, revising it each time the user checks in or checks out an object version.