System properties

The following properties apply to systems administered by this application.

Access Domain

Indicates the group affiliation(s) to apply to determine the search results returned on an item search.


Note

The values assigned to Access Domain affect not only item search results but all access to items, for example folders.


In the value field, select one of the following values:

Administrative Group

Identifies the name of the administrative group. The default value is Administrators. This property is not modifiable.

Administrative User

Identifies the name of the initial administrative user. This property is not modifiable.

Allow Command Line Password?

This property is no longer supported.

Archive Categories

Lists the current archive categories available for storing version-marked document files offline. The library system links each archive category to an archive repository. The library also maintains this list and updates it each time a user adds a new archive category.

Archive Repositories

Lists the current archive repositories for storing version-marked document files offline. The library maintains this list and updates it each time a user adds a new repository.

Audit Log

Contains the audit log objects that track the logged events.

Comment

Contains up to 224 characters of text. Comments are user supplied and user modifiable.

Content Search Enabled?

The library system sets up an initial value of Yes to enable content searches. Changing the value to No turns them off.

Content Search Managers

Lists the current Content Search Managers that enable content searching for indexed document versions. The system maintains this list and updates

Content Search Repositories

Lists the current content search repositories that store data identifying document versions made available for content searching. The system maintains this list and updates it each time a new content search repository is added.

Content Search Threshold

Determines whether to do a content search or property search first, when both types of criteria are specified for a search. This threshold indicates that if the number of content search hits returned by a search is greater than the threshold value, the property-based search criteria are used first. If this value is less than or equal to the number of content search hits, the content search-based criteria are used first. If a Content Search Threshold property is not found, the default threshold value used is 100.

Custom Properties

Lists the custom properties currently defined in the library system. The system maintains the list and values, updating it each time a custom property is added.

Database Custodial Server

Identifies the storage server where the daemons run. These daemons perform two services:

By default, the Content Services Setup program sets this property value to the node name of the initial storage server.

To change this service:

  1. Click the property value field for the Database Custodial Server.

  2. Select one of the storage servers from the drop-down list of storage servers associated with the library system.
  3. Save your change.

Your change takes place the next time the daemons run.

Default Allow Secondary Lines

Controls the system-wide default to allow secondary version lines. You can change the default value Yes to No.

Default Archive Category

Provides an initial value for the Archive Category property when adding new protected Item objects. This property appears in User objects, Group objects, and the System objects. During the Add item process, the system checks these objects in the following order:

The first value encountered provides a value for the new Item object.

To change the value, select a new value from the list.

Note


This property will have an initial value for a new User object only if the user is added as part of a bulk-adding operation and a value is supplied for the Default_Archive_Category descriptor.


Default Index Versions

Specifies a default value for the Default Index Versions? property in Item objects. Select one of the following values from the drop-down list:

This property appears in User objects, Group objects, and the System object. The system checks these objects in the following order: User object, user's active Group object, and then System object. It uses the first value it finds to create the Default Index Versions? property in a new Item object.

Default Indexed Version Limit

Sets the default for the Indexed Version Limit property in new item objects. This value determines the number of versions that can be indexed in the content search repository for this item. When the limit is reached, indexing is removed from the oldest indexed version. A version is exempt when the Permanent Index? property in its version object is set to Yes.

The system provides a value of 1 during library system installation. The value is modifiable.

Default Item Access List

Provides an initial set of entries for the access list of any new item object created by this user. This property appears in User objects, Group objects, and the System objects. During the Add item process, the library system checks the default item access list in the three objects, in the following order:

The first access list entries found become the default access list for the new Item object. If the system fails to find a default item access list with entries, it assigns Owner access rights to the user adding the item.


Notes

The user adding the object always receives Owner access rights to it unless he/she is explicitly assigned other access rights in the default item access list attached to the new item object.

This value is user supplied and user modifiable.


 

Default Online Limit

Sets the default online limit imposed on new protected item objects. This property determines the maximum number of versions the system maintains for each particular item. When the limit is reached, the system automatically moves the oldest impermanent version offline. The item having the oldest value in the Last Access Date property is considered the oldest version of the object.

The system grants an exception to any version that is the latest version on any version line. It also exempts any version object where the Permanent Version? Property is set to Yes.

This property value is user defined and user modifiable.

Default Storage Category

Provides an initial value for the Storage Category property when adding new protected Item objects. This property appears in User objects, Group objects, and the System objects. During the Add item process, the system checks these objects in the following order:

The first value encountered provides a value for the new Item object. To change the value, select a new value from the list. Selecting the blank line leaves the value blank.


Note

This property will have an initial value for a new User object only if the user is added as part of a bulk-adding operation and a value is supplied for the Default_Storage_Category descriptor.


Display Language

Identifies the default display language

Groups

Lists all the groups currently in the system. The library system maintains this list and updates it each time a group is added or deleted.

Installation Date

Shows the date and time when the library system was installed on your network. The library system supplies this date and it is not modifiable.

Installer

Shows the name of the person who installed the library system on your network. The library system supplies this value and it is not modifiable.

Logins Enabled?

Controls system access for users whose default group is not the administrative group. At installation, a library system set the initial value to Yes. Administrators can change this value to No.

The value automatically sets to No each time you restore the Property Manager.

Minimum Item Delete Access Level

Sets the minimum access level required to delete an item.

Minimum Reclaim Access Level

Sets the access level required to reclaim an archived version of a protected item. The system provides a default value of Owner. This value is user modifiable.

Number of Licenses

Displays the number of licenses that are in use.

Number of Users

Displays the total number of users, including users from all associated user interfaces. This value is maintained by the library system and is updated each time a user is added to the library system.

Other Systems

Lists other library systems identified at your site. This list serves as a source for library system selection during logon. The list is supplied by the library system and updated each time an administrator adds a new Other System object.

Permanent Versions in Limit?

Indicates whether versions marked as permanently indexed (for content searching) are included in the indexed version limit for a protected item. The system provides a default value of Yes. You can change this value to No.

Primary Storage Manager

Indicates the Storage Manager for the system to use first when handling an operational request (for example, to check out or check in a version) generated by this user.

This property appears in User objects, Group objects, and the System objects.

During an operational request, the system checks these objects in the following order:

The system attempts to use the first Primary Storage Manager value it finds. If this Storage Manager is unavailable, the system continues to check all the Storage Managers (in alphabetical order) until it finds a Storage Manager to handle the request.

Changing this value is restricted to users with Admin access rights to the specific user object.

Property Managers

Lists the Property Manager for the library system. Currently, each system contains only one Property Manager. The value is supplied by the system and is not modifiable.

Replication Enabled?

Displays whether Replication is enabled for the system.

Report Interval

Determines how frequently the Site License usage is reported (in minutes).


Searches

Lists those searches available to all users in the library system. This list of system searches is maintained by the system and updated each time a user creates or deletes a system-level search.

Secure Searches

Enables or disables secure searches. This property value indicates whether a user must have at least Viewer access rights to an item to have that item included in the results of one of his or her searches. A No value indicates that all items meeting the search criteria will be returned for a search, regardless of the user's access rights to those items. (However, the user must still have at least Viewer access rights to an item to see its associated Item object.) A Yes value indicates that only those items to which a user has at least Viewer access rights will be returned in the results of a search.

Sequential Item IDs?

Enables (Yes) or disables (No) the use of sequential item IDs (e.g., 000000001, 000000002) instead of Julian date IDs (e.g., 940011001, 940011002).

Serial Number

Displays the serial number of the license for this library system. This value is supplied by the system and is not user modifiable.

Sessions

Lists user sessions that are currently open (that is, active and/or suspended sessions). This value is supplied by the system and is updated each time a user opens or closes a session in any user interface to the library system.

This value includes sessions that are terminated before users actually close them (for example, when there is a power outage or when users turn their workstations off without leaving their user interfaces).

Software Version

Identifies the software version of the library system. The value is supplied by the system and is not modifiable.

Storage Categories

Lists storage categories available to store files associated with the versions of protected items. The system links each storage category to a storage repository. The value is supplied by the system and updated each time a new storage category is added.

Storage Managers

Lists the Storage Managers in the library system. The value is supplied by the system and updated each time a new Storage Manager is added.

Storage Repositories

Lists the storage repositories available in the library system. The value is supplied by the system and updated each time a new storage repository is added.

System Name

Displays the unique name of the library system. This value is supplied by the system and is not user modifiable.

System Type

Indicates the type of library system currently running. This value is supplied by the system and is not user modifiable.

Universal Group

Identifies the name of the universal users group.

Users

Lists all users in the library system, regardless of user interface. This value is supplied by the system and updates each time a user is added.