Custom Properties

The following properties apply to any Custom Property created in the library system as an object.


Author Privileges

Assigns Author access rights to the item, version or checkout object where the custom property appears. This privilege affects both users and groups who have Author access rights to the item. A default value of Read appears when the custom property is added. You can modify this value by selecting one of the following values from the drop-down list:

Comment

Contains up to 224 characters of text and is user supplied and user modifiable.

Default Value

Displays the default value to appear for the custom property whenever an item, version or checkout object is created. The user creating the custom property supplies the initial value. It is user modifiable.

Display Names

Displays a list of display names for the custom property. The list contains a name for each available language. To add or modify custom properties display names, either double-click the display name or right-click it and choose Properties.

Hide?

Allows you to Hide (Yes) or show (No) a Custom Property. Default is No.


Note

For internal FileNet use only. To avoid unexpected results, do NOT change the value of this Hide? property in any Custom Property object.


Indexed?

Enables(Yes) or disables (No) the creation of a separate internal index in the system for the custom property. Use indexing when you enable the Quick List? (Yes) property. When the custom property contains a high percentage of unique values across stored items, use indexing.


Note

Having three or four custom properties indexed affects system performance. Test your system to determine the optimum number of indexed custom properties you can use without adversely affecting performance.


Multi-Valued?

Indicates where the custom property is a multi-value property. The system leaves this value blank. You can set the value to Yes or No, but once set, it cannot be modified.

Owner Privileges

Assigns Owner access rights to the item, version or checkout object where the custom property appears. This privilege affects both users and groups who have Owner access rights to the item. A default value of Read/Write appears when the custom property is added. You can modify this value by selecting one of the following values from the drop-down list:

Parent Object

Indicates whether the custom property belongs to an Item, Version, or checkout object. When supplying a value for the Parent object, enter one of the following codes:

Item: 256

Version: 512

Checkout: 768

Property Length

Indicates the maximum length for the value of the custom property. The library system sets the following value conditions:

Property Name

Displays the name that identifies the custom property wherever it appears in the system. The name can be up to 32 characters with no word larger than 20 characters. The user supplies this value and can change it.

Property ID

Displays the ID number that identifies the custom property. The system assigns this ID number based upon when the property is added relative to other custom properties in the system. For example, the system's first custom property is assigned the number 1, the second custom property the number 2, etc.

Property Type

Indicates the type of data that can be entered as a value for the custom property. Select one of the following values:

Examples of date and time

M/d/yy = 1/4/99

MM/dd/yy = 01/04/99

You can enter the date in another format and the system converts it for you. For example, 4 Jan converts to 1/4/99 or 01/04/99, depending on your Regional Setting.

H:mm:ss = 13:04:00

h:mm:ss:tt = 1:04:00 PM

You can enter the time in another format that indicates hour and minutes and the system converts it for you. For example, 1:4 can convert to 1:04:00 PM.


Notes

Always put a space between your date entry and your time entry.

Unless you specify time, the system default time 12:00:00 AM or 12:00:00 appears as your time entry. If the setting is in a 24-hour format, e.g. H:mm:ss, the system default time 0:00:00 appears as your time entry.


Quick List

Enables (Yes) or disables (No) the creation of a quick list for the custom property. If you enable this value, along with the custom property Indexed? value, you can speed up item searches containing the custom property. If the property contains a high percentage of unique values, disable this feature.

Viewer Privileges

Assigns Viewer access rights to the item, version or checkout object where the custom property appears. This privilege affects both users and groups who have Viewer access rights to the item. A default value of Read appears when the custom property is added. You can modify this value by selecting one of the following values from the drop-down list:


Note

If you set this value to None for a custom property, the property will not be displayed at all for Item, version, or checkout object properties to those users who have only Viewer access to those objects.