Creating a Meeting Matrix
Creating a meeting matrix can make it easier to understand the communications that are required for the project. The matrix should outline the purpose, content, and frequency of all periodic meetings.
Meeting | Purpose | Frequency | Media | Author or Owner | Attendees |
---|---|---|---|---|---|
Team Leads | Deliverable Status and Action Item Reporting | Ad hoc | Sametime | Ron Brown | Project Team Leaders |
Team Announcement | Review Status and Actions on the Request for Announcements | Weekly | Face to Face | Ron Brown | RFA owners |
E-Announcement | PDT for a major e-announcement and delivery | Monthly | Conference Call | Rosemary Lopez | Product Owners, RFA Owners, Finance, Manufacturing, Engineering |
Interlock | Announce and Ship Readiness with all IBM Divisions and Corporate Staff | Quarterly or Weekly at Announcement | Conference Call | Vijay Kadayam | Corporate and Division Representatives |
Developing the Communication Management Plan
Document the scheduled meetings, reports, and other communications in a communication management plan using the meeting matrix as one of the inputs to the plan.
A WWPMM work product description and a template are available to assist you in creating the communication management plan work product. For information about this and for descriptions and templates for all WWPMM work products, go to the WWPMM Web site.