Documents Required for a Successful Project Closing
To close a project, you should collect updated copies of the sponsor and supplier agreements, any amendments to the agreements, the latest project status reports, and the asset inventory for the project.
After this information is collected, you and the members of your team who have not yet been released from the project should prepare the project evaluation report and oversee the release of the project assets from the asset inventory back to the asset owners.
The project evaluation report contains the following sections:
The project evaluation report generally applies to the overall delivery project, but it can be created at any level in the project organizational breakdown structure (OBS).
This report is typically created at the end of the project by the project manager. However, it can be created at any time during the execution phase. For projects of long duration, it is recommended that the project evaluation report be created at the end of each phase of the project or conclusion of a major milestone.
You create the project evaluation report by soliciting feedback from various project stakeholder groups, such as project team members, the sponsoring organization, suppliers, or IBM management. Review findings and project documentation can also be useful sources of input.
For assistance in creating this report, including a description and a template, see the WWPMM Project evaluation report work product.
This can be found, along with descriptions and templates for all WWPMM work products, at the WWPMM Web site.