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Project Management Orientation

Creating a Meeting Matrix  

Creating a meeting matrix can make it easier to understand the communications that are required for the project.  The matrix should outline the purpose, content, and frequency of all periodic meetings. 

Meeting Purpose Frequency Media Author or Owner Attendees
Team Leads Deliverable Status and Action Item Reporting Ad hoc Sametime Ron Brown Project Team Leaders
Team Announcement Review Status and Actions on the Request for Announcements Weekly Face to Face Ron Brown RFA owners
E-Announcement PDT for a major e-announcement and delivery Monthly Conference Call Rosemary Lopez Product Owners, RFA Owners, Finance, Manufacturing, Engineering
Interlock Announce and Ship Readiness with all IBM Divisions and Corporate Staff Quarterly or Weekly at Announcement Conference Call Vijay Kadayam Corporate and Division Representatives

 

Developing the Communication Management Plan 

Document the scheduled meetings, reports, and other communications in a communication management plan using the meeting matrix as one of the inputs to the plan.

A WWPMM work product description and a template are available to assist you in creating the communication management plan work product.  For information about this and for descriptions and templates for all WWPMM work products, go to the  WWPMM Web site.

1: Getting Started
2: Define the Project Team
3: Team Management
4: Identify and Validate Requirements
5: Create Decomposition Structures
6: Risk Management
7: Project Estimates
8: Project Schedules
9: Change Management
10: Project Control and Execution
Defining the Project
11: Project Management Review
12: Project Closeout
13: Project Management Tool Suite
14: Self-Assessment and Final Exam
Fast Points
Concepts
Seven Keys
Case Study
WWPMM
Mentor
Check Point
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