Defining a Document as Obsolete
During the production stage, a document will eventually become inactive and no longer needed. More important, production requirements will probably demand that this object can no longer be accessed for modifications. For this reason, SmarTeam - Web Editor enables you to define the object to be in an Obsolete state, placing it in an area in the SmarTeam Vault where it can no longer be activated and modified. An object assigned as Obsolete can no longer be activated, released or modified.
To define an object to be in an Obsolete state and move it into the vault it must currently be in a Released state.
Note: Before you perform a lifecycle operation verify that the lifecycle default view in the Preferences window is configured for the mode you require. See Configuring Lifecycle Options for details.
To define an object to be in an Obsolete state:
- Click on the document to display its profile card.
- From the Lifecycle menu, select Obsolete
.
The Obsolete window appears.
See Light Mode Obsolete Page and Fields for details of all the operations and fields on this page.
- If you need to apply the operation to single or multiple selections with children, click
to open the Check Out window in Advanced Mode.
See Advanced Mode Obsolete Page and Fields for details of all the operations and fields on this page.
Light Mode Obsolete Page and Fields
You can fill in the fields in the Light Mode Obsolete page as follows:
- Click the General tab to bring it forward:
- Click the Effectivity tab and perform the following:
- Click
to evaluate the Obsolete operation results and remain in the window.
OR
Click
to perform the Obsolete operation and exit the Obsolete window.
The Obsolete object is placed in an area in the SmarTeam Vault where it can no longer be activated and modified.
Advanced Mode Obsolete Page and Fields
Fill in the fields in the Advanced Settings Obsolete page:
- In the Change Operation combo box, select the operation to perform:
- In the Actions combo box, select the action to perform:
- In the Comment field, right-click, to enter any comments relating to this Obsolete process
- Click the Effectivity tab and perform the following:
- Click
to evaluate the Obsolete operation results and remain in the window
OR
Click
to perform the Obsolete operation and exit the Obsolete window.
The Obsolete object is placed in an area in the SmarTeam Vault where it can no longer be activated and modified.