Add a Group to a Community

Groups can be added to a SmarTeam - Community Workspace community by any member with Authorization permission.

Authorization permission is granted to a member by a Communities Authorization owner or Community Administrator:

To add groups to a site:

  1. After logging in to SmarTeam - Community Workspace, in the My Communities page, click Administration icon located in the top right corner to display the My Communities Administration page.


  2. Select the community name that you want to add a group then click Authorization button to display the Community [Name] Authorization page, as illustrated.
  3. In the Community [Name] Authorization page click Add Group to display a blank Group Card, as illustrated.


Complete the Group Card fields as described in the following table:

Field
Description
Name*
Enter a meaningful name for this group. This field is mandatory and must be completed.
Description
Enter a meaningful description for this group so that other community members can easily understand
Permission List
Select the applicable permissions for this group. (Permissions do not have to be assigned to a group. They can also be assigned at any time later.)
Owner - assigns all members of this group as Community Owner for this community.
Create Folders - grants all members of this group the ability to create folders.
Manage members and permissions - enables all members of this group the ability to grant manage members and permissions for other members assigned to this community.
Community Members
Lists all members belonging to this community. Select a member then click the right arrow to add the selected member to the Group Members list. (To select more than one member, hold down the Shift key while selecting members..) A member can belong to more than one group and automatically inherits all permissions granted to the
selected group.
Group Members
Lists all members selected for this group.

  1. Click OK for your entries to be accepted - or click Cancel to abort any entries made - and return to the Community [Name] Authorization page.
  2. When you select OK in the previous step, the new group is listed in the Community Member and Group List and is assigned permissions granted in step 3 (if applicable).
  3. In the Community [Name] Authorization page, if applicable, you can assign or change permissions already assigned to a group via the Permission List. To change a selected group's permission(s), click in the group's radio button to select it then select/deselect a permission in the Permission List.
  4. After changing permissions in the previous step, or to exit the Community [Name] Authorization page, proceed as follows:
    • Click Refresh to refresh the Community [Name] Authorization page.
    • (Any changes made for a selected member or group in the Permission List will not be saved.)

    • Click Apply to save your current changes in the Permission List and remain in the page to perform additional tasks.
    • Click OK to save your changes in the Permission List and return to the previous page.
    • Click Cancel to abort any changes made and return to the My Communities page.