Lifecycle Management
The SmarTeam Vault
Maintaining security and control over objects is of the utmost importance to any organization. SmarTeam provides a secure electronic vault for this purpose. This electronic vault ensures that only those users with access permission may access an object, and the system is secured at all access levels.
Traditionally, a document manager performed the role of maintaining security files were stored in a secured library and an employee would copy out a file, work with it and then copy back in. The document manager would supervise the flow of files, ensuring that an employee had authorization to access a file, and that no two people would work with the same file simultaneously.
Security is of the highest priority and SmarTeam provides a Vault Server Setup utility (for Windows 2003 environment) that allows you to define vaults and set up security modes for the vaults. In addition to this, SmarTeam provides a Vault Server Service, which implements the vault server process, and displays a log of all the vault activities.
The electronic vault is divided into the three sections described below. Each section reflects a different state of an object. SmarTeam provides a framework for defining three default directories where files are stored based on state only.
Checked In
The purpose of the Checked In vault is to provide a secured environment for objects that are in a dynamic development stage. Objects may be checked out, modified and checked in again by users with the correct access permissions. Objects are placed in this vault using the Check In revision option. Files can be checked out of this vault using the Check Out revision option.
Released
The purpose of the Released vault is to provide a secured environment for objects that have been approved, protecting them from being erroneously modified. This vault might have stricter security measures, meaning fewer users will be able to access the objects in this vault. Objects are placed in this vault by activating the Release operation. The New Release operation allows you to create a new revision of the document and modify it. This option may be restricted only to high-level users.
Obsolete
The purpose of this vault is to provide a secured environment for objects that are no longer in use. Objects are placed in this vault using the Obsolete operation, and these objects can be accessed by SmarTeam - Web Editor users but cannot be changed.