Running a Full Text Search

This option provides the ability to perform complex textual searches on data without knowing where that data is stored. Full text search enables you to perform searches on files within the vaults and on textual Meta data stored inside the database. Complex textual searches can include the AND Boolean expression.

The full text search option enables you to select whether to search on the meta data, on the files inside the vaults or on both and if necessary to limit the search to return only classes of a certain type. For example, if you want to search for a certain document that contains the words "small belt", knowing that this is a document and not wanting to get objects that are not documents in the result, you can limit the search to just a certain class and its sub-classes.

The following operators and characters can be used as part of a full text search:

To run a Full Text Search:

  1. From the Search Module menu, click or from the Full Text Search icon from Search toolbar.
  2. To include advanced settings in the Full Text Search, select Advanced.
  3. Select a Search In method. The default Search In method is set by the system administrator. However, each time a Full Text Search is performed, the user can select a different Search In method.
  4. Include Files: Check this option to perform a search of all files saved in the SmarTeam vaults.

    Include Metadata: Check this option to perform a search of all metadata saved in the current database.

    Limit search to specific class: Check this option to perform a search limited to specific class and its sub-classes. When you check this option, the lower pane becomes active. In the lower active pane, select and highlight the specific class for limiting the search to metadata in the selected class and its sub-classes.

  5. After setting options in the Full Text Search Advanced window, press Enter to run the search.
  6. Search results are displayed in the Full Text Search Results window.

    The search results are limited to show only a the number of objects specified by the system administrator. If more objects are found in the search, a message appears and you are requested to refine the search in order to see the appropriate results.

    Show All Objects of Class: Click on the dropdown box and select a specific class for filtering and displaying search results only from the selected class and all related subclasses.

    Filter By Column content: Filter the results in the Search results window by setting the filtering criteria by the shown values in a selected column.

    Show SmarTeam View: Select one or more objects and click once to display the selected object(s) in SmarTeam - Editor. (You can also select an object and double-click on it to display the selected object in SmarTeam - Editor.)

    Without selecting any objects, click once to display all objects in SmarTeam - Editor.

    When objects from different superclasses are selected, SmarTeam -Editor displays more than one View window and will show a window describing this behavior.

    Close: Click once to exit the Full Text Search Results window.

  7. To perform another text search in the open window, repeat steps 1 to 4 above.
  8. Note: If the Full Text Search is not configured for your system, the following message appears:

The Full Text Search mechanism is not available - please contact your 
system administrator